SR - - POLICE DEPT MCC 7500 IP DISPATCH CONSOLES1. SUBJECT
Purchase of seven MCC 7500 IP Dispatch Consoles from Motorola Inc. as a sole source vendor
for fiscal year 2016 -2017.
2. SUMMARY
Approval of the sole source Agreement with Motorola Inc. in an amount not to exceed $797,080,
including a (10 %) contingency, will allow the Orange Police Department to replace the obsolete
dispatch console systems. The upgraded dispatch consoles will ensure a functional dispatch
system is in place to coordinate an effective response to emergencies between the Orange Police
Department and the County and handle day -to -day law enforcement functions.
3. RECOMMENDATION / ACTION
Authorize the appropriation of $129,400 from the Federal Asset Forfeiture Fund unreserved
fund balance to expenditure account number 355.0201.56510.20223, Federal Asset Forfeiture
Fund, CIP - 800 MHz to cover final project costs; and
2. Approve the Communications System Agreement between the City of Orange and Motorola
Inc. in an amount not to exceed $797,080; and
3. Authorize the Mayor and the City Clerk to execute the agreement on behalf of the City.
4. FISCAL IMPACT
Upon appropriation, funds will be available to cover the cost of the MCC 7500 IP Dispatch
Consoles as follows:
355.0201.56510.20223 Federal Asset Forfeiture Fund, CIP - 800MHz $797,080
ITEM 1 9/13/16
5. STRATEGIC PLAN GOAL(S)
1 a. Provide for a Safe Community - Provide staffing and resources to deliver services that ensure
public safety.
6. GENERAL PLAN IMPLEMENTATION
Public Safety Goal 6.0 Provide public safety services of the highest quality.
Policy 6.1: Provide the Police Department with adequate personnel, equipment and state- of -the-
art technology to effectively combat crime, meet existing and projected service demands, and
provide crime prevention programs. These resources should be provided prior to anticipated
needs.
7. DISCUSSION and BACKGROUND
In 1996, the City of Orange and all participating agencies executed the Joint Agreement for the
implementation and operation of the Orange County 800 MHz Countywide Coordinated
Communications System (CCCS). The 800 MHz (CCCS) services the wireless voice
communications and interoperability requirements of all County and City public safety agencies
in Orange County.
Section 15 of the Agreement recognized the need for system modifications to meet the changing
needs of participating agencies. Upgrades to both hardware and software would be required to
maintain a state -of -the -art system and to extend the life of this valuable infrastructure.
The proposed new sole source agreement between the City of Orange and Motorola Inc. is
required to purchase seven MCC 7500 IP Dispatch Console systems to replace the obsolete
public safety dispatch console systems. The dispatch consoles are designed to integrate
seamlessly with the Orange County ASTRO 25 system, a digital wireless communications
system designed for voice and data network communications for emergency response during and
after an incident.
The general scope of this agreement includes a series of phases that include the following:
• Contract
• Contract Design Review
• Order Processing
• Manufacturing and Staging
• System Installation
ITEM 2 9/13/16
• System Optimization
• Training
• Audit and Acceptance Testing
• Finalize
Upon implementation, the dispatch consoles will provide the Orange Police Department with
interoperable communications through dispatcher- initiated interface, flexible system architecture,
sophisticated network management, easy migration path to future capabilities, and encrypted
voice communications.
Upgrades to the dispatch consoles are necessary to maintain the integrity and performance of the
800 MHz radio communication system, a cost that will be sustained by the Orange Police
Department as the sole user of the system. The total project cost to replace the dispatch consoles
was originally estimated at $667,680 and to be funded through CIP funds. In May 2016,
Motorola provided the Orange Police Department with a final proposal, estimated at $724,618,
an increase of $56,938. In addition, the County recommends all government agencies include a
10% contingency to accommodate additional or unforeseen modifications needed to satisfy
system requirements. The total project cost, including a 10% contingency, is now estimated at
$797,080. The project is scheduled to begin in September 2016 and is expected to be completed
by January 31, 2017.
The Orange Police Department recommends approval of the sole source Communications
System Agreement between the Police Department and Motorola Inc. in the amount of $797,080
and authorize the Mayor and the City Clerk to execute the Agreement on behalf of the City.
8. ATTACHMENTS
• Quote from Motorola Inc.
• Communications System Agreement
• Exhibit A. Software License Agreement
• Staff Report 3/10/15, 800 MHz
ITEM 3 9/13/16
CITY COUNCIL MINUTES SEPTEMBER 13, 2016
3. CONSENT CALENDAR (Continued)
PARKING
(ITEM REMOVED AND HEARD SEPARATELY)
3.19 A request to temporarily suspend permit parking restrictions within Permit Parking
Area A (downtown area), for a special event at Chapman University. (S4000.S.3.1.2)
Mayor Smith pulled the item. Public Works Director Joe Defrancesco clarified that it is
Chapman University's responsibility to inform the public of the temporary suspension.
MOTION - Smith
SECOND - Murphy
AYES - Alvarez, Whitaker, Smith, Murphy, Nichols
Moved to approve the request of Chapman University and temporarily suspend the permit
parking restrictions for their Presidential Inauguration, and planned week of Inauguration
Activities September 26 -30, 2016.
PURCHASES
3.20 Purchase replacement water meters from Neptune Technology Group as a sole source
on an "as needed" basis for Fiscal Year 2016 -2017. (C2500.P)
ACTION: Approved the purchase of Neptune water meters on an "as needed" basis from
Neptune Technology Group in the amount not to exceed $90,000.
3.21 Phase II implementation of Opticom traffic signal pre - emption equipment on Fire
Department emergency vehicles. (C2500.H)
ACTION: Authorized the sole source purchase of Phase II GPS vehicle kits from DDL
Traffic Incorporated to outfit 23 Fire Department emergency vehicles at the cost of
$92,300.
3.22 Purchase of seven (7) MCC 7500 IP Dispatch Consoles from Motorola Inc. as a sole
source vendor for fiscal year 2016 -2017. (A2100.0; Agr -6395)
ACTION: 1) Authorized the appropriation of $129,400 from the Federal Asset Forfeiture
Fund unreserved fund balance to expenditure account number 355.0201.56510.20223,
Federal Asset Forfeiture Fund, CIP - 800 MHz to cover final project costs; 2) Approved
the Communications System Agreement between the City of Orange and Motorola Inc. in
an amount not to exceed $797,080; and 3) Authorized the Mayor and the City Clerk to
execute the agreement on behalf of the City.
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