SR - - FIRE EMERGENCY VEHICLES PHASE II GPS VEHICLE KITSAGENDA ITEM
1. SUBJECT
Phase 11 implementation of Opticom traffic signal pre - emption equipment on Fire Department
emergency vehicles.
2. SUMMARY
The Fire Department is seeking approval for the sole source purchase of Opticom traffic signal
pre - emption equipment from DDL Traffic Incorporated. This purchase would support one of the
department's current Capital Improvement Projects, CIP Project 12406. This project involves the
installation of updated global positioning system (GPS) kits on Fire Department emergency
vehicles.
13. RECOMMENDED ACTION
Authorize the sole source purchase of Phase II GPS vehicle kits from DDL Traffic Incorporated
to outfit 23 Fire Department emergency vehicles at the cost of $92,300.
4. FISCAL IMPACT
Upon approval of the sole source purchase funds are available as follows:
560.3021.56670.12406 (Signal Pre - emption) $70,000
120.3021.56670.12406 (Signal Pre - emption) $50,000
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community.
[a]. Provide staffing and resources to deliver services that ensure public safety.
[b]. Provide and maintain infrastructure necessary to ensure the safety of the public.
ITEM 3.a 1 09/13/2016
6. GENERAL PLAN IMPLEMENTATION
Public Safety Goal 3.0: Protect lives and property of Orange residents and businesses from
urban and wildland fire hazards.
Policy 3.5: Establish and maintain optimal emergency response times for fire safety. Require
new development to ensure that City response times and service standards are maintained.
Public Safety Goal 6.0: Provide public safety services of the highest quality.
Policy 6.3: Provide and use up -to -date technology to improve crime prevention, fire
suppression, and emergency services.
7. DISCUSSION and BACKGROUND
In July of 2012 Orange City Fire Department began using Opticom infrared traffic signal pre-
emption in an effort to continually improve emergency response times and safety. Infrared
equipment recognizes responding fire department vehicles during emergency response driving
towards traffic signals. Current traffic signal pre - emption equipment allows emergency vehicles
to proceed safely through the intersection with a green light during emergency responses on the
Chapman Avenue corridor.
This technology is made possible by the use of an infrared emitter mounted on each Fire
Department emergency vehicle and a receiver installed on the intersection signals. Phase I of this
project involved the installation of infrared technology in all signals along Chapman Avenue and
23 Fire Department vehicles. During scheduled improvements to intersections or traffic signals
the Traffic Division began installing pre - emption equipment receivers compatible with both
infrared systems and global positioning system (GPS) equipment in anticipation of the Fire
Department moving to a GPS based system.
Phase II of the Opticom project involves the installation and retrofit of updated GPS signal pre-
emption equipment on 23 emergency vehicles. In addition to the benefits of the current infrared
pre - emption, GPS allows for prioritizing emergency vehicles as they approach intersections
simultaneously. This capability avoids line -of -sight conflicts to clear right -of -way around
corners while also activating signal pre - emption based on the estimated time of arrival or
distance. The continuation of the Opticom project increases the level of safety for Fire
Department personnel and the public during emergency response travel.
8. ATTACHMENTS
1. DDL Traffic quote for Phase II Fire Vehicles GPS equipment installation.
2. Sole source letter from Global Traffic Technologies.
CITY COUNCIL MINUTES SEPTEMBER 13, 2016
3. CONSENT CALENDAR (Continued)
PARKING
(ITEM REMOVED AND HEARD SEPARATELY)
3.19 A request to temporarily suspend permit parking restrictions within Permit Parking
Area A (downtown area), for a special event at Chapman University. (S4000.S.3.1.2)
Mayor Smith pulled the item. Public Works Director Joe Defrancesco clarified that it is
Chapman University's responsibility to inform the public of the temporary suspension.
MOTION - Smith
SECOND - Murphy
AYES - Alvarez, Whitaker, Smith, Murphy, Nichols
Moved to approve the request of Chapman University and temporarily suspend the permit
parking restrictions for their Presidential Inauguration, and planned week of Inauguration
Activities September 26 -30, 2016.
PURCHASES
3.20 Purchase replacement water meters from Neptune Technology Group as a sole source
on an "as needed" basis for Fiscal Year 2016 -2017. (C2500.P)
ACTION: Approved the purchase of Neptune water meters on an "as needed" basis from
Neptune Technology Group in the amount not to exceed $90,000.
3.21 Phase II implementation of Opticom traffic signal pre - emption equipment on Fire
Department emergency vehicles. (C2500.H)
ACTION: Authorized the sole source purchase of Phase II GPS vehicle kits from DDL
Traffic Incorporated to outfit 23 Fire Department emergency vehicles at the cost of
$92,300.
3.22 Purchase of seven (7) MCC 7500 IP Dispatch Consoles from Motorola Inc. as a sole
source vendor for fiscal year 2016 -2017. (A2100.0; Agr -6395)
ACTION: 1) Authorized the appropriation of $129,400 from the Federal Asset Forfeiture
Fund unreserved fund balance to expenditure account number 355.0201.56510.20223,
Federal Asset Forfeiture Fund, CIP - 800 MHz to cover final project costs; 2) Approved
the Communications System Agreement between the City of Orange and Motorola Inc. in
an amount not to exceed $797,080; and 3) Authorized the Mayor and the City Clerk to
execute the agreement on behalf of the City.
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