SR - - PURCHASE REPLACEMENT WATER METERS AS NEEDED FY 2016-20171. SUBJECT
Purchase replacement water meters from Neptune Technology Group as a sole source on an "as
needed" basis for FY 2016/2017.
2. SUMMARY
Authorize the purchase of Neptune water meters for replacement purposes in an amount not to
exceed $90,000.
3. RECOMMENDED ACTION
Approve the purchase of Neptune water meters on an "as needed" basis from Neptune
Technology Group in the amount not to exceed $90,000.
4. FISCAL IMPACT
Funds are available to cover the cost of the purchases as follows:
600.8041.51540.00000 Maintenance of Water Meters $90,000
5. STRATEGIC PLAN GOAL(S)
Provide for a safe community:
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
2. Be a fiscally healthy community:
d. Effectively manage and develop City assets.
4. Provide outstanding public service:
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 6.0: Ensure water, sewer, and storm drain systems that meet the
needs of residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
Economic Development Element Goal 6.0: Provide sufficient infrastructure to support
anticipated economic development and growth.
Policy 6.1: Provide public improvements to support commercial, industrial and institutional
uses.
7. DISCUSSION and BACKGROUND
The Water Division has been using Neptune water meters and hand -held water meter reading
devices for the past 18 years. Neptune products have proven themselves dependable and have
improved data collection speed and accuracy. These products have also facilitated data transfer to
the water billing system. In 1999, after five successful years of using Neptune products, the
Division reviewed and researched all available hand -held meter reading devices on the market
and determined that Neptune continued to provide the most value for our investment. In 2005
the Division revisited the options available for hand -held meter reading devices and remote read
meters and again found Neptune to be the most cost effective.
Neptune Technology Group products including their water meters, remote read water meters,
hand -held meter reading equipment, and related software are proprietorial. Neptune Technology
Group uses specific data collection and transfer software and technology unique to its own
specific applications. In order to ensure continued data collection compatibility for ongoing
meter reading operations, the City purchases Neptune meters exclusively. With approximately
35,000 meters in the system, the Water Division has a continued ongoing need to replace meters
as they break, become stuck, or need to be upgraded with more efficient radio read meters as
water projects or developments are constructed. The City has found that the most cost effective
method for purchasing meters in volume is directly from Neptune Technology Group. In the
summer of 2006, Neptune Technology Group agreed to provide the Division with their products
directly without going through a distributor, thereby providing the most cost efficient method of
obtaining Neptune products. It is for these reasons that the Water Division is requesting this
sole source purchase of water meters from Neptune Technology Group. The Division will
continue to monitor both cost and alternative available products to ensure that we are getting the
best possible products and value available.
8. ATTACHMENTS
. None
CITY COUNCIL MINUTES SEPTEMBER 13, 2016
3. CONSENT CALENDAR (Continued)
PARKING
(ITEM REMOVED AND HEARD SEPARATELY)
3.19 A request to temporarily suspend permit parking restrictions within Permit Parking
Area A (downtown area), for a special event at Chapman University. (S4000.S.3.1.2)
Mayor Smith pulled the item. Public Works Director Joe Defrancesco clarified that it is
Chapman University's responsibility to inform the public of the temporary suspension.
MOTION - Smith
SECOND - Murphy
AYES - Alvarez, Whitaker, Smith, Murphy, Nichols
Moved to approve the request of Chapman University and temporarily suspend the permit
parking restrictions for their Presidential Inauguration, and planned week of Inauguration
Activities September 26 -30, 2016.
PURCHASES
3.20 Purchase replacement water meters from Neptune Technology Group as a sole source
on an "as needed" basis for Fiscal Year 2016 -2017. (C2500.P)
ACTION: Approved the purchase of Neptune water meters on an "as needed" basis from
Neptune Technology Group in the amount not to exceed $90,000.
3.21 Phase II implementation of Opticom traffic signal pre - emption equipment on Fire
Department emergency vehicles. (C2500.H)
ACTION: Authorized the sole source purchase of Phase II GPS vehicle kits from DDL
Traffic Incorporated to outfit 23 Fire Department emergency vehicles at the cost of
$92,300.
3.22 Purchase of seven (7) MCC 7500 IP Dispatch Consoles from Motorola Inc. as a sole
source vendor for fiscal year 2016 -2017. (A2100.0; Agr -6395)
ACTION: 1) Authorized the appropriation of $129,400 from the Federal Asset Forfeiture
Fund unreserved fund balance to expenditure account number 355.0201.56510.20223,
Federal Asset Forfeiture Fund, CIP - 800 MHz to cover final project costs; 2) Approved
the Communications System Agreement between the City of Orange and Motorola Inc. in
an amount not to exceed $797,080; and 3) Authorized the Mayor and the City Clerk to
execute the agreement on behalf of the City.
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