SR - BID 167-07 - ADVERTISE BIDS CITY HALL HVAC ROOF TOP UNITS REPLACEMENT1. SUBJECT
Bid No. 167 -07; Approval of plans and specifications, and authorization to advertise for bids for
City Hall HVAC Roof Top Units Replacement Project (SP- 3974).
2. SUMMARY
Plans and specifications have been completed for the City Hall HVAC Roof Top Units
Replacement Project. The project is ready to be advertised for bids. The Engineer's
construction estimate is $275,000 including 10% contingencies and construction management
cost.
13. RECOMMENDED ACTION
Approve plans and specifications and authorize advertising for bids for City Hall HVAC Roof
Top Units Replacement Project.
14. FISCAL IMPACT
Funds are budgeted and available in the following account:
500.5028.56032.19835 (Civic Center HVAC Replacement)
$ 300,000
15. STRATEGIC PLAN GOAL(S)
lb. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the
safety of the public.
4b. Provide outstanding public service - Provide facilities and services to meet customer
expectations.
[6. GENERAL PLAN IMPLEMENTA
Natural Resources Element Goal 2.0 Protect air, water, and energy resources from pollution and
overuse.
Policy 2.9: Promote City operations as a model for energy efficiency and green building.
7. DISCUSSION and BACKGROUND
Plans and specifications have been completed for this project which consists of replacing three
50 ton each mechanical roof top units. The existing units are more than 18 years old, inefficient,
and have reached the end of their service life. Replacement parts are becoming difficult to locate
resulting in loss of control and uncomfortable temperatures for building occupants. Replacement
of these units was also included in the recommendations of the energy efficiency audit that was
completed last year.
The three new units will serve all three buildings in City Hall. Procurement and installation cost
including 10% for contingencies and construction engineering is estimated at $275,000.
The project is exempt from the provisions of the California Environmental Quality Act (CEQA)
pursuant to CEQA Guidelines Section 15301 (Class 1, Minor Alterations to Existing Facilities).
This section exempts operation, repair, maintenance and minor alterations to public structures,
facilities and mechanical equipment (including interior or exterior alterations to items such as
interior partitions, plumbing and electrical conveyances) involving negligible to no expansion of
the existing use. The proposed replacement of the HVAC System at City Hall falls within this
exemption category and involves no expansion of the existing use. A Notice of Exemption will
be filed with the County Recorder's Office upon Council approval of the plans and
specifications.
Installation is scheduled to begin in mid - December 2016 to take advantage of the Christmas
closure and is expected to be completed within thirty calendar days.
8. ATTACHMENTS
• None
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NAPublic Works \ADMIN \LYoung \Council Items \COUNCIL \Sept - 2016 \9- 13\Auth to advertise City Hall HVAC.doc
ITEM 2 9/13/16
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CITY COUNCIL MINUTES SEPTEMBER 13, 2016
3. CONSENT CALENDAR (Continued)
BIDS
3.12 Bid No. 167 -07; Approval of plans and specifications, and authorization to advertise
for bids for City Hall HVAC Roof Top Units Replacement Project. (C2500.M.5)
ACTION: Approved plans and specifications and authorized advertising for bids for City
Hall HVAC Roof Top Units Replacement Project.
3.13 CLAIMS (C3200.0)
The following claim(s) have been received and investigated by the City Attorney's Office
and /or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. County of Orange
b. Guadalupe Cisneros
c. Melissa Gority
d. Norma Jean Murphy
e. Mario Ernesto Murillo
f. Steve Cavenee
ACTION: Denied Claim(s) for damages and referred to City Attorney and Adjuster.
CONTRACTS
3.14 Award of Contract — Bid No. 167 -01; Weimer Room Men's Restroom Remodel
Project. (A2100.0; Agr -6391)
ACTION: 1) Appropriated $33,000 from the Capital Projects (500) unreserved fund
balance to expenditure account number 500.5028.56032.20305; and 2) Awarded the
contract to Astra Builders, Inc. of Anaheim, California in the amount of $26,780 and
authorized the Mayor to execute and the City Clerk to attest the contract on behalf of the
City.
3.15 Award of Contract — Bid No. 167 -02; Fiscal Year 2015 -16 (FY16) Community
Development Block Grant (CDBG) Alley and Street Improvements Project: Highland
Street Neighborhood. (A2100.0; Agr -6392)
ACTION: 1) Awarded the contract in the amount of $403,909.30 to All American Asphalt,
and authorized the Mayor and City Clerk to execute the necessary documents on behalf of
the City.
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