SR - AGR-4722.E - CLEANING AND MAINTENANCE OF VETERANS MEMORIAL STONEWORK1. SUBJECT
A four -year agreement with Granite Masters, Inc. for cleaning and maintenance of the Veterans
Memorial stonework in an amount not to exceed $37,400.
2. SUMMARY
This agreement provides for monthly stone maintenance of the Veterans Memorial at Depot Park
for an annual amount not to exceed $9,350.
3. RECOMMENDED ACTION
Approve agreement and authorize the Mayor and the City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
Funds are available to cover the cost of nine months of the contract in fiscal year 2016 -2017
(FY 17) as follows:
100.7022.51420.00000 (Maintenance Contracts) $7,225
5. STRATEGIC PLAN GOAL(S)
GOAL 3. Enhance and Promote Quality of Life in the Community
A. Refurbish, maintain, develop and /or expand public use places and spaces.
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.1: Maintain existing City parks at levels that provide
maximum recreational benefit to City residents.
ITEM 3 1 1 9/13/2016
7. DISCUSSION and BACKGROUND
Background
The Community Services Department currently maintains the stonework for the Veterans
Memorial at Depot Park utilizing contract services. This maintenance has been provided by
contract services since shortly after the construction of the Veterans Memorial in 2000. The
scope of work remains the same as the previous agreements for this service. This work generally
includes monthly cleaning and sealing of the Memorial stone, including an enhanced scope of
services twice annually to clean and preserve the stonework.
Granite Masters, Inc. has been providing the described maintenance service for the Memorial at
Depot Park under a succession of agreements since the Memorial was constructed in 2000. The
current agreement with Granite Masters, Inc. expires October 14, 2016.
Discussion
A Request for Bids (RFB) was sent to six (6) qualified contractors on March 15, 2016. The three
(3) contractors listed below submitted bids.
1. Granite Masters, Inc., Tustin, CA
2. StoneAge Restoration, Irvine, CA
3. Stoneshine, Santa Ana, CA
Annual Cost
$ 8,500
$11,965
$31,250
Granite Masters, Inc. submitted the lowest responsible bid. The annual amount submitted by
Granite Masters for the service per the RFB is $8,500. Based on satisfaction of previous work
and the lowest cost proposal, staff recommends award of the agreement to Granite Masters, Inc.
The draft agreement includes a 10% annual contingency in the amount of $850 for unforeseen
conditions or repairs which may arise. The total agreement amount represents a $9,350 annual
not to exceed amount for a total of $37,400 for the entire four year agreement.
Funds are currently available in the Parks Division maintenance contracts for the remainder of
FY17. Continuation of this agreement into future fiscal years is contingent upon the City Council
appropriating the necessary funds for each fiscal year during the term of this agreement.
The term of this agreement will be October 15, 2016 through October 14, 2020.
8. ATTACHMENTS
• Draft Agreement
CITY COUNCIL MINUTES SEPTEMBER 13, 2016
3. CONSENT CALENDAR (Continued)
3.7 A four -year agreement with Granite Masters, Inc. for cleaning and maintenance of
the Veterans Memorial stonework in an amount not to exceed $37,400. (A2100.0;
Agr -6389)
ACTION: Approved agreement with Granite Masters, Inc. and authorized the Mayor and
the City Clerk to execute on behalf of the City.
3.8 License Agreement between the City of Orange and County of Orange for use of the
east -end Police Substation Facility. (A2100.0; Agr- 5807.A)
ACTION: Authorized the Mayor and the City Clerk to execute the license agreement
between the City of Orange and the County of Orange.
3.9 Consulting Services Agreement and five -year Maintenance Agreement with N. Harris
Computer Corporation (Harris). (A2100.0; Agr -6390, 4345.C)
NOTE: Mayor pro tem Murphy abstained due to a potential conflict with his employment.
ACTION: Approved the consulting services agreement with N. Harris Computer
Corporation for the upgrade and the five -year maintenance agreement and authorized the
Mayor and the City Clerk to execute on behalf of the City.
APPROPRIATIONS
3.10 Appropriation of funds received from Rancho Santiago Community College District
(Santa Ana College) for Fire Department training hours. (C2500.H))
ACTION: 1) Accepted into the City's revenue budget a $15,689.04 payment from Rancho
Santiago Community College District, into revenue account 100.3023.48210.20234 —
(Expense Reimbursement Santa Ana College); and 2) Authorized the appropriation of
$15,689.04 into expenditure account 100.3023.51840.20234 — (Local- Training Santa Ana
College).
3.11 Request to Accept and Appropriate into the City's Revenue Budget a $14,350
Donation from the Orange Public Library Foundation (OPLF). (C2500.I)
ACTION: 1) Accepted into the City's revenue budget a $14,350 donation into revenue
Account No. 100.2001.48390.19322 (Library Foundation Donations); and 2) Authorized
the appropriation of $14,350 into expenditure Account No. 100.2001.53301.19322 (Book
Budget — OPLF).
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