SR - AGR-6388 - PREPARATION OF SPECS AND BID DOCUMENTS FOR SCADA UPGRADE PROJECT1. SUBJECT
Agreement with Pacific Advanced Civil Engineering, Inc. for the preparation of specifications
and bid documents for the Water Supervisory Control and Data Acquisition ( SCADA) Upgrade
Project.
2. SUMMARY
Authorize the consultant to provide designs, prepare plans, specifications, cost estimates, and bid
documents to complete the SCADA Upgrade Project.
3. RECOMMENDED ACTION
Award Consultant Service Agreement to Pacific Advanced Civil Engineering, Inc. in the amount
of $43,000 and authorize the Mayor and City Clerk to execute the necessary documents on behalf
of the City.
4. FISCAL IMPACT
Funds are available to cover the cost of the agreement as follows:
600.8011.56510.18912 Water Plant Telemetry SCADA $ 350,000
5. STRATEGIC PLAN GOAL(S)
Provide for a safe community:
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
2. Be a fiscally healthy community:
d. Effectively manage and develop City assets.
4. Provide outstanding public service:
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 6.0: Ensure water, sewer, and storm drain systems meet the needs
of residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain services throughout the
community.
Economic Development Element Goal 6.0: Provide sufficient infrastructure to support
anticipated economic development and growth.
Policy 6.1: Provide public improvements to support commercial, industrial, and institutional
uses.
7. DISCUSSION and BACKGROUND
The existing SCADA system for the City of Orange Water Division has been in operation for
approximately 19 years. This system is used to monitor and control the water system remotely
from the Water Division Headquarters or from a remote laptop or tablet. The existing SCADA
system is obsolete, inefficient, and has limited capability. It does not provide the desired
automation and synchronization of the water system to provide a more efficient operation by
today's critical standards. Currently, the water system includes 14 wells, 15 reservoirs, 15 pump
stations, and 8 import connections, all of which are controlled by the SCADA system.
In July of 2014, the City of Orange awarded a contract to Pacific Advanced Civil Engineering
Inc. to assess, evaluate, and recommend improvements (including varying degrees of automation)
to the City's existing SCADA system. This step had been completed and the report was used as
the basis for the City's Request for Proposals for the second step of the process.
The next step in the project is to develop the plans, specifications, and cost estimate for the
purchase and installation of the remote telemetry unit. To accomplish that task, the Water
Division solicited proposals from qualified firms familiar with this type of work.
Proposals were solicited from seven qualified engineering firms that specialize in SCADA
systems hardware and software. Two consultants responded with a written proposal. The
proposals were carefully reviewed and evaluated independently by a panel based on team
qualifications, professional experience, detail of proposal, and project schedule. Three raters
collectively recommended Pacific Advanced Civil Engineering, Inc. as the top ranked consultant.
After reviewing the proposal, staff was able to successfully negotiate with Pacific Advanced
Civil Engineering, Inc. to lower its total fee. Pacific Advanced Civil Engineering, Inc. is an
experienced engineering firm that has successfully worked with the City on the SCADA project
in the past. Therefore, staff recommends award of the contract to Pacific Advanced Civil
Engineering, Inc. in the amount of $43,000.
ITEM 2 9/13/16
8. ATTACHMENTS
• Consultant Services Agreement
• Exhibit A — Scope of Work
CITY COUNCIL MINUTES SEPTEMBER 13, 2016
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion
approving the recommended action listed on the Agenda. Any member of the City Council,
staff or the public may request an item be removed from the Consent Calendar for
discussion or separate action. Unless otherwise specified in the request to remove an item
from the Consent Calendar, all items removed shall be considered immediately following
action on the remaining items on the Consent Calendar.
3.1 Confirmation of warrant registers dated July 28, August 4, 5, 11, 18, 22, 25, 31, and
September 1, 2016. (C2500.J.1.7)
ACTION: Approved.
3.2 City Council Minutes, Regular Meeting of August 9, 2016; and Special Meeting of
August 23, 2016. (C2500.D.4)
ACTION: Approved.
3.3 Waive reading in full of all ordinances on the Agenda.
ACTION: Approved.
3.4 Investment Oversight Committee Report for the period ending August 31, 2016.
(OR1800.0.27.16)
ACTION: Received and filed.
AGREEMENTS
3.5 First Amendment to Agreement 6260 (AGR -6260) with BC Traffic Specialist for
installation of traffic striping, pavement markings, and raised pavement markers at
various locations within the City of Orange. (A2100.0; Agr- 6260.1)
ACTION: Approved First Amendment to the agreement with BC Traffic Specialist in an
amount not -to- exceed $137,114 for installation of traffic striping, pavement markings and
raised pavement markers at various locations within the City of Orange.
3.6 Agreement with Pacific Advanced Civil Engineering, Inc. for the preparation of
specifications and bid documents for the Water Supervisory Control and Data
Acquisition (SCADA) Upgrade Project. (A2100.0; Agr -6388)
ACTION: Awarded Consultant Service Agreement to Pacific Advanced Civil Engineering,
Inc. in the amount of $43,000 and authorized the Mayor and City Clerk to execute the
necessary documents on behalf of the City.
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