SR - AGR-6378 - TRAFFIC SIGNAL EMERGENCY RESPONSE SERVICES1. SUBJECT
Award a Contract to Siemens Industry, Inc. for Traffic Signal Emergency Response Services.
2. SUMMARY
The contract authorizes Siemens Industry, Inc., to provide emergency response services for the
City's traffic signals, flashers, and street lights knock downs.
3. RECOMMENDED ACTION
Award a contract in an amount not to exceed $40,000 to Siemens Industry, Inc. of Orange, CA,
and authorize the Mayor and the City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted and available in the following account:
100.5074.51700.00000 Traffic Signal Emergency Response Services $ 40,000
5. STRATEGIC PLAN GOAL(S)
Lb Provide and maintain infrastructure necessary to ensure the safety of the public.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Goal 3.0: Ensure adequate maintenance of public rights -of -way to enhance
public safety and improve circulation.
Policy 3.3: Continue to design, install, and maintain signals, signage, street lights, and traffic
control devices within rights -of -way.
7. DISCUSSION and BACKGROUND
There are currently one hundred fifty -seven (157) traffic signals and forty-four warning flashers
(44) within or partially within the City of Orange, all under the City's maintenance
responsibilities. While the Traffic Operations crew is able to efficiently perform its regular
maintenance activities for the entire traffic signal network, there are incidents that require
emergency response to restore and ensure continuous traffic signal operations.
This contract will address emergency response services for incidents outside of regular traffic
signal maintenance. The incidents which establish an emergency condition include street light
knock- downs, failure or malfunction of the traffic signal system, interruption of normal signal
operation due to vehicle collisions, power outages, and other similar circumstances. Under these
conditions, the contractor will provide its own labor, materials, and equipment to immediately
restore traffic signal operations in a safe and efficient manner.
On June 2, 2016, staff issued a Request for Proposal (RFP) to four contractors namely; Aegis
ITS, LA Signal, Siemens Industry, Inc. (Siemens), and Computer Service Company, for traffic
signal emergency response services. The City received three proposals on June 16, 2016. Staff
evaluated the proposals based on the criteria specified in the RFP which includes understanding
of the scope of work, relevant experience, project team, personnel and equipment availability,
and cost. Based on those criteria, Siemens Industry, Inc. is the top - ranked contractor.
Siemens is a well - established and reputable company servicing municipalities across the nation
including over 100 local agencies in Southern California. They have the most responsive
proposal with appropriate levels of manpower and equipment provided at a low cost.
Staff is recommending the award of the agreement to Siemens. Siemens has the knowledge,
experience, manpower and equipment, to address the City's requirements and has performed very
well on its last emergency response services contract with the City. As in the past, the terms of
this agreement will be an initial one (1) year, with an additional four (4) one -year extensions.
Renegotiation of the amount and unit prices may be initiated by the Contractor as part of the
agreement for each one -year extension, with increases limited to two percent (2 %).
8. ATTACHMENTS
• Contract
CITY COUNCIL MINUTES AUGUST 9, 2016
3. CONSENT CALENDAR (Continued)
3.18 Award a Contract to Siemens Industry, Inc. for Traffic Signal Emergency Response
Services. (A2100.0; AGR -6378)
ACTION: Awarded a contract in an amount not to exceed $40,000 to Siemens Industry,
Inc. of Orange, CA, and authorized the Mayor and the City Clerk to execute on behalf of
the City.
3.19 Final Acceptance of Bid No. 156 -13; Emergency Generator for Carver Pump Station
Project performed by TSR Construction and Inspections, Inc.; and authorization to
file the Notice of Completion with the County recorder. (No staff report required.)
ACTION: Accepted public work improvements, authorized release of Indemnity Company
of California, Bond No. 704584P in the amount of $131,400.00 to the contractor on said
job, and authorized the Mayor and City Clerk to execute the Notice of Completion.
3.20 Final Acceptance of Bid No. 156 -17; Landscape Renovation Hart Park Dance Floor
Project performed by C.A. Granger Construction, Inc., and authorization to file the
Notice of Completion with the County recorder. (No staff report required.)
ACTION: Accepted improvements, authorized release of Contractor's Performance and
Payment Bond (Bond no. # CSB0009044) in the amount of $50,090.00 to the contractor
on said job, and authorized the Mayor and City Clerk to execute the Notice of Completion.
PURCHASES
3.21 Purchase Sodium Hypochlorite for various City of Orange Well Sites from Waterline
Technologies, Inc. on an "as needed" basis for Fiscal Year 2016 -2017. (C2500.M)
ACTION: Approved purchase of Sodium Hypochlorite on an "as needed" basis from
Waterline Technologies, Inc. in the amount not to exceed $70,000.
3.22 Purchase of 100 Tasers, equipment and warranty services from Taser International
as a sole source vendor for fiscal period July 1, 2016, through June 30, 2021.
(C2500.K)
ACTION: Approved the purchase of Tasers, equipment and warranty services from Taser
International, Inc. in the amount of $118,962; and authorized the appropriation of $118,962
from the Federal Asset Forfeiture Treasury Asset Fund unreserved fund balance to
expenditure account number 355.4011.55131.00000, Federal Asset Forfeiture Treasury
Asset Fund, Equipment.
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