SR - AGR-6379 - RESERVOIR 2 PAVING PROJECT1. SUBJECT
Award of Contract for Bid No. 156 -45 [or Reservoir 2 Paving Project (W -675).
2. SUMMARY
Three bids for the Reservoir 2 Paving Project (W -675) were received and opened on July 21,
2016. The apparent low bidder is Hardy & Harper Inc., of Santa Ana, CA for $105,361.
3. RECOMMENDED ACTION
Award contract in the amount of $105,361 to Hardy & Harper, Inc. and authorize the Mayor and
City Clerk to execute the necessary documents on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted and are available in the following accounts:
600.8041.53830.00000 Asphalt Products $ 105,361
5. STRATEGIC PLAN GOAL(S)
1. Provide for a safe community:
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
2. Be a fiscally healthy community:
d. Effectively manage and develop City assets.
4. Provide outstanding public service:
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 6.0: Ensure water, sewer, and storm drain systems that meet the
needs of residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
Economic Development Element Goal 6.0: Provide sufficient infrastructure to support
anticipated economic development and growth.
Policy 6.1: Provide public improvements to support commercial, industrial and
institutional uses.
7. DISCUSSION and BACKGROUND
Reservoir 2 has an existing 2" asphalt surface that was constructed in 1958 and has been
deteriorating over the years. Visible cracks and settlement are observed throughout the site. To
better protect the reservoir site and provide a drivable surface for maintenance vehicles, the
Water Division is proposing to replace the existing asphalt surface with a thicker paving section.
In addition, the site will be re- graded to improve the drainage pattern.
The scope of work for this project includes the installation of 3" asphalt concrete over 4"
aggregate base, 8" AC curb around the site perimeter, and adjustment of utility valves to grade.
The engineering estimate for construction costs for this project is $95,000.
The City Council previously approved advertisement for bids on June 6, 2016. The bids were
received and opened on July 21, 2016. Three bidders responded as follows:
RANK Contractor AMOUNT
1 Hardy & Harper, Inc., Santa Ana $105,361
2 Excel Paving Company, Long Beach $109,610
3 All American Asphalt, Corona $126,957
Staff conducted reference checks with other agencies including the Cities of Pasadena, Norco,
Lake Elsinore, and Laguna Niguel. All agencies contacted provided positive feedback and good
reviews on the performance of Hardy & Harper, Inc. Therefore, staff recommends the awarding
of the contract to Hardy & Harper, Inc. in the amount of $105,361. Construction is scheduled to
begin in September 2016 and is expected to be completed within 30 calendar days.
8. ATTACHMENTS
• Bid Results
• Contract (Draft)
CITY COUNCIL MINUTES AUGUST 9, 2016
3. CONSENT CALENDAR (Continued)
3.14 CLAIMS (C3200.0)
The following claim(s) have been received and investigated by the City Attorney's Office
and /or the Risk Manager. After a thorough investigation with the involved departments, it
is the recommendation of the City Attorney's Office that the claim(s) be denied.
a. Jacqueline P. Gutierrez
b. Gregory Dougherty
c. Maxwell Lawrence
d. John Wolfe
e. Maria Silvia Rodriguez Flores
ACTION: Denied Claim(s) for damages and referred to City Attorney and Adjuster.
CONTRACTS
3.15 Award of Contract — Bid No. 156 -46; Sewer Line Replacement on Shaffer Street - 300
feet North of Chapman Avenue to Walnut Avenue, Parker Street — Chapman Avenue
to Almond Avenue, Palmyra Avenue, Olive Street to Orange Street. (A2100.0; AGR-
6376)
ACTION: 1) Appropriated $20,000 from Sanitation (220) unreserved fund balance to
expenditure account 220.5011.56200.15508 (Sewer Line Replacement); and 2) Accepted
the lowest bid, awarded the contract to Vailston Company, Inc. of San Marcos, CA, in the
amount of $1,034,103, and authorized the Mayor to execute and the City Clerk to attest the
contract on behalf of the City.
3.16 Award of Contract — Bid No. 156 -45; Reservoir 2 Paving Project. (A2100.0; AGR-
6379)
ACTION: Awarded contract in the amount of $105,361 to Hardy & Harper, Inc.; and
authorized the Mayor and the City Clerk to execute the necessary documents on behalf of
the City.
3.17 Award of Contract — Bid No. 156 -47; Collins Avenue Storm Drain Improvements
Project. (A2100.0; AGR -6377)
ACTION: 1) Relieved the bid received from the first apparent low bidder, Ramona, Inc. of
Arcadia, CA, on the basis of their request for relief due to a mathematical error; 2)
Transferred $22,000 from 220.5021.56015.14997 (Municipal Parking Lot Maintenance) to
220.5022.56330.30078 (Sanitation & Sewer - Installation of Bio Clean Unit on Collins); and
3) Awarded the contract in the amount of $196,630 to Grbcon, Inc. of Arcadia, CA, and
authorized the Mayor and City Clerk to execute on behalf of the City.
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