SR - BID-167-03 - ADVERTISE BIDS HSIP PEDESTRIAN CROSSINGS UPGRADE1. SUBJECT
Bid No. 167 -03; Approval of plans and specifications, and request authorization to advertise for
bids the Federal Highway Safety Improvement Program (HSIP) Pedestrian Crossings Upgrade at
14 Intersections Project (SP- 3857).
2. SUMMARY
The plans and specifications for the HSIP Pedestrian Crossing Upgrade at 14 Intersections
Project have been completed. The project is ready to be advertised for bids. The total
construction cost estimate including contingencies and construction engineering (15 %) is
$253,000. The project has received additional HSIP grant funds in the amount of $49,500.
1 3. RECOMMENDED ACTION
1) Accept into the City's revenue budget a $49,500 additional grant from HSIP into revenue
account 550.5032.45150.20194, Pedestrian Crossings Upgrade.
2) Authorize the appropriation of $49,500 into expenditure account number
550.5032.56100.20194 Pedestrian Crossings Upgrade.
3) Approve the plans and specifications, and authorize advertising for bids the HSIP Pedestrian
Crossings Upgrade at 14 Intersections Project.
4 FISCAL IMPACT
Upon appropriation, funds will be available as follows:
550.5032.56100.20194 HSIP Pedestrian Crossing Upgrades $ 223,200
263.5032.56100.20194 M2 Pedestrian Crossing Upgrades 15,000
Total =$ 238,200
ITEM 8/09/2016
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15. STRATEGIC PLAN GOAL(S) I
1.b Provide for a safe community — Provide and maintain infrastructure necessary to ensure the
safety of the public.
16. GENERAL PLAN IMPLEMENTATION
Infrastructure Goal 3.0 Ensure adequate maintenance of public rights -of -way to enhance
public safety and improve circulation.
Policy 3.3: Continue to design, install, and maintain signals, signage, street lights, and traffic
control devices within rights -of -way
17. DISCUSSION and BACKGROUND
In response to the Highway Safety Improvement Program (HSIP) call for projects, the City
applied and was approved for engineering and construction grant funds for the Pedestrian
Crossing Upgrades at 14 Intersections Project. The intent of the HSIP program is to achieve a
significant reduction in fatalities and serious injuries on all public roads. The original federal
grant fund for engineering and construction is $222,000. Since then, the project has received
additional HSIP grant funds of $49,500 to cover environmental cost and supplement construction
funds.
The City identified fourteen uncontrolled intersections citywide which have a history of
pedestrian/bicycle related incidents. These intersections are excellent candidates for the
installation of crossing upgrades to enhance pedestrian and bicyclists' safety. The crossing
upgrades include painting of high visibility crosswalks and installation of pedestrian warning
beacons. The pedestrian warning beacon for this project will be the Rapid Rectangular Flashing
Beacon (RRFB) which has been approved by the Federal Highway Administration for use in
California. Research has shown very high rates of motorists "yield to pedestrians" compliance
with the RRFB, in comparison to much lower rates for standard round beacons.
Staff evaluated several RRFB brands and has determined the Carmanah R920 system to best fit
the project needs. The Carmanah system has the smallest profile and solar panel which is less
visually intrusive for installation, in particular, for the four intersections within or adjacent to the
Old Towne District. The installation within the Old Towne District features decorative fluted
poles and bases consistent with the Old Towne theme. All other RRFB installation will be on 4-
inch diameter smooth round poles and existing street light poles.
The total construction cost estimate, including contingencies and construction engineering (15 %)
is $253,000, while available construction funds is $238,200, a difference of $14,800. When bids
are opened and actual prices are known, staff will make a recommendation on the award of
contract including deletion of bid items or additional appropriation.
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The project is categorically exempt from the provisions of CEQA Guidelines under Article 19
"Categorical Exemptions ", Section 15301 "Existing Facilities ", classifies this project as Class 1
(c) "Existing highways and streets.... ". The categorical exemption applies to the project because
it involves adding safety signage, and striping to existing unsignalized intersections for the
purpose of enhancing pedestrian safety. Caltrans has also determined the project is a Categorical
Exclusion under NEPA requirements, specifically Section 106 compliance.
The project will be advertised for bids on receipt of Caltrans' approval of the Request for
Authorization for Construction (E76) required per program guidelines. The approval is expected
by the end of August or early September. Construction is scheduled to be completed within
thirty-five working days.
18. ATTACHMENTS
• Location Map
• Typical RRFB Installation
• Plans and specs are available for review at the Public Works Department
CITY COUNCIL MINUTES AUGUST 9, 2016
3. CONSENT CALENDAR (Continued)
APPROPRIATIONS
3.9 A request to appropriate developer -paid funds related to the Santiago Hills II project
toward consultant staff services and approve a First Amendment to Consultant
Services Agreement with Morse Planning Group. (A2100.0; AGR- 6318.1)
ACTION: 1) Appropriated $100,000 from unreserved fund balance of the General Fund
(Fund 100) to the Advance Planning Other Professional and Consulting Services account
(100.6011.51670.00000); and 2) Approved and authorized the Mayor and City Clerk to
execute the First Amendment to Consultant Services Agreement with Morse Planning
Group to increase the total compensation by an additional $40,000.
3.10 Amend the Fiscal Year 2015 -2016 (FY16) HOME Investment Partnerships (HOME)
Program budget for the Lemon Grove Apartments. (C2500.G.1.9)
ACTION: Authorized an appropriation of $593,178.87 to HOME Program Income (317)
in FY16 to account number 317.9661.56571.20249 (HOME Program Income Loan -Lemon
Grove Apartments).
3.11 Carryover of Appropriation of $831,000 from Fiscal Year 2015 -2016 to Fiscal Year
2016 -2017 for Ca1PERS Lump Sum Payments. (I1200.0.3.4)
ACTION: Authorized the carryover of $831,000 in expenditure account
760.0000.50510.00000 from Fiscal Year 2015 -2016 to Fiscal Year 2016 -2017.
BIDS
3.12 Bid No. 167 -03; Approval of plans and specifications, and request authorization to
advertise for bids for the Federal Highway Safety Improvement Program (HSIP)
Pedestrian Crossings Upgrade at 14 Intersections Project. (S400.S.7)
ACTION: 1) Accepted into the City's revenue budget a $49,500 additional grant from
HSIP into revenue account 550.5032.45150.20194, Pedestrian Crossings Upgrade; 2)
Authorized the appropriation of $49,500 into expenditure account number
550.5032.56100.20194 Pedestrian Crossing Upgrades; and 3) Approved the plans and
specifications, and authorize advertising for bids for the HSIP Pedestrian Crossings
Upgrade at 14 Intersections Project.
3.13 Bid No. 167 -05; Approval of plans and specifications, and authorization to advertise
for bids for the Yorba Park Grading Project. (C2500.M.17)
ACTION: Approved plans and specifications and authorized advertising for bids for the
Yorba Park Grading Project.
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