SR - AGR-6374 - UCI MEDICAL CENTER MASTER METER PROGRAM - UCIMC1. SUBJECT
Agreement with Stantec Consultant Services Inc. for professional services for the UCI Medical
Center (UCIMC) Master Meter Program in an amount not to exceed $94,660.
2. SUMMARY — 7
Authorize the consultant to conduct a field survey, prepare plans, specifications, and cost
estimates, prepare required CEQA documents and legal easements, and provide needed
construction support to construct and complete the UCIMC Master Meter Program.
3. RECOMMENDED ACTION
Award Consultant Service Agreement to Stantec Consultant Services Inc. of Irvine, CA, in an
amount not to exceed $94,660 and authorize the Mayor and City Clerk to execute the necessary
documents on behalf of the City
4. FISCAL IMPACT 7771
Funds are available to cover the cost of the agreement as follows:
550.8041.56510.18104 UCI- Master Meter Program $ 2,000,000
5. STRATEGIC PLAN GOAL(S)
Provide for a safe community:
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
2. Be a fiscally healthy community:
d. Effectively manage and develop City assets.
4. Provide outstanding public service:
b. Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 6.0: Ensure water, sewer, and storm drain systems meet the needs
of residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain services throughout the
community.
Economic Development Element Goal 6.0: Provide sufficient infrastructure to support
anticipated economic development and growth.
Policy 6.1: Provide public improvements to support commercial, industrial, and institutional
uses.
7. DISCUSSION and BACKGROUND
On February 10, 2016, the City of Orange entered into an agreement with the Regents of the
University of California Irvine Medical Center (UCIMC) to complete the final water master
metering of the UCIMC main campus (Agreement No. 6301). As part of that agreement,
UCIMC agreed to provide $2,000,000 to cover the cost of the required metering and associated
water improvements in exchange for the City designing and constructing the improvements along
with the relinquishing of an unused on -site water tank to UCIMC.
The initial step to begin the project is to hire a qualified consultant to develop the plans,
specifications and cost estimate for the project. To accomplish that task, the Water Division
solicited proposals from qualified firms familiar with this type of work. The work required
consists of conducting a topographic survey of the site, preparing construction plans and
specifications, developing easement documents, conducting structural calculations, developing
required CEQA documents, and providing cost estimates for the project.
Proposals were solicited from six qualified engineering firms that specialize in providing the
desired design and engineering services. Upon review of the project and specific requirements,
three firms declined to submit a proposal due to concerns with specific environmental document
challenges and/or concerns with some of the specialized structural requirements needed for the
project. Two other firms were unable to submit a proposal due to scheduling conflicts. Stantec
Consultant Services Inc. was the only firm that submitted a proposal. The proposal was carefully
reviewed and evaluated independently by the review panel based on team qualifications,
professional experience, detail of proposal, and project schedule. After reviewing the proposal,
staff felt comfortable and confident with Stantec Consultant Services Inc. proposal and staff was
able to successfully negotiate with Stantec to lower its total fee. Stantec is an experienced
engineering firm that has successfully worked with the City on projects in the past, the most
recent project being the design and construction of the Marywood Pump Station project.
ITEM 2 8/09/16
Staff is recommending award of the contract to Stantec Consultant Services Inc. in the amount of
$94,660.
8. ATTACHMENTS 77�:]
• Consultant Services Agreement
• Rater Summary Sheet
ITEM 3 8/09/16
CITY COUNCIL MINUTES AUGUST 9, 2016
3. CONSENT CALENDAR (Continued)
3.4 Treasurer's Reports for the months of April, May, and June 2016. (C2500.F)
ACTION: Received and filed.
AGREEMENTS
3.5 Agreement with California Waters Development, Inc. (California Waters) for
ongoing maintenance of City Fountains for a four -year Aggregate amount not to
exceed $70,317. (A2100.0; AGR -6373)
ACTION: Approved agreement with California Waters Development Inc., and authorized
the Mayor and City Clerk to execute on behalf of the City.
(ITEM REMOVED AND HEARD SEPARATELY)
3.6 Appropriation of $123,584 from General Fund Unreserved Fund Balance and Award
of four -year Agreement for Landscape Maintenance of City Parks and Recreation
Trails, Proposal No. 156 -37, to Merchants Landscape, Inc. in the aggregate not -to-
exceed amount of $2,993,600. A2100.0; AGR -6375)
City Manager Rick Otto clarified that this was a four -year agreement for landscape services
for 20 of the City's improved parks including Santiago Creek Trail.
MOTION — Smith
SECOND — Murphy
AYES — Alvarez, Whitaker, Smith, Murphy, Nichols
Moved to: 1) Authorize the appropriation of $123,584 from General Fund 100 unreserved
fund balance to expenditure account 100.7022.51420.00000 (Maintenance Contracts); and
2) Approve agreement with Merchants Landscape Inc. and authorize the Mayor and City
Clerk to execute on behalf of the City.
3.7 Agreement with Stantec Consulting Service, Inc. for professional services for the UCI
Medical Center (UCIMC) Master Meter Program in an amount not -to- exceed
$94,660. (A2100.0; AGR -6374)
ACTION: Awarded Consultant Services Agreement to Stantec Consulting Service, Inc. of
Irvine, CA, in an amount not to exceed $94,660; and authorized the Mayor and City Clerk
to execute the necessary documents on behalf of the City.
3.8 A Consultant Services Agreement with CSG Consultants, Inc., a Private Consultant
Firm, to Provide Plan Review and Field Inspection Services for the Building Division
of the Community Development Department. (A2100.0; AGR- 3375.L)
ACTION: Approved and authorized the Mayor and City Clerk to execute a consultant
services agreement with CSG Consultants, Inc., with the total compensation not to exceed
$80,000.
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