SR - AGR-6373 - ON GOING MAINTENANCE AND AS NEEDED REPAIRS OF CITY FOUNTAINS1. SUBJECT
Agreement with California Waters Development, Inc. (California Waters) for ongoing
maintenance of City fountains for a four -year aggregate amount not to exceed $70,317.
2. SUMMARY
This four year agreement, effective September 1, will provide regular twice weekly maintenance
and as needed repair to City fountains located at the Civic Center, Main Library, Plaza Park, and
Veterans Memorial at Depot Park.
3. RECOMMENDED ACTION
Approve agreement and authorize the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
Funds are available to cover the cost of the agreement for the remainder of fiscal year 2016 -2017
(FY 17) as follows:
100.7022.51420.00000
(Maintenance Contracts)
$14,600
5. STRATEGIC PLAN GOAL(S)
GOAL 3. Enhance and Promote Quality of Life in the Community
A. Refurbish, maintain, develop and /or expand public use places and spaces.
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.1: Maintain existing City parks at levels that provide
maximum recreational benefit to City residents.
7. DISCUSSION and BACKGROUND
Background
The Community Services Department maintains City fountains located at the Civic Center, Main
Library, Plaza Park, and Veterans Memorial at Depot Park. These fountains are prominent
features in the City, with the Plaza and Main Library fountains having important historical
significance. All fountains receive routine maintenance twice weekly. The current agreement
with Advanced Aquatic Technology, Inc. (ATT) expired June 30, 2016. ATT is continuing to
maintain the fountains month -to -month through August 31, 2016, while the next multi -year
agreement is executed.
Discussion
On March 14, 2016 the Community Services Department solicited bids for fountain maintenance
for a four -year term agreement. Three (3) bids were received on March 31, 2016 with California
Waters submitting the lowest responsible bid. The three bidders, their location, and their annual
bid amounts are as follows:
1. California Waters Development, Inc.
Yorba Linda, CA
$
15,120
2. Advanced Aquatic Technology, Inc.
Orange, CA
$
17,040
3. Water Systems Maintenance, Inc.
Orange, CA
$
27,030
The proposed agreement with California Waters is for a four -year term with an annual amount of
$15,120 for the first year and includes a compounding Cost of Living Adjustment of 2% each
year for years two through four. The recommended agreement also includes a $2,000 annual
contingency for unforeseen conditions or repairs which may arise. The total aggregate cost of the
four -year agreement, including contingency, is $70,317. The term of this agreement will be
September 1, 2016 through August 31, 2020.
The monthly cost for regular maintenance on all fountains for FY 17 is $1,260. The agreement
will be effective September 1, 2016. The cost for regular maintenance the remaining 10 months
of FY 17 is $12,600, plus $2,000 for unforeseen conditions, for a total not to exceed amount of
$14,600.
8. ATTACHMENTS
• Draft Agreement
CITY COUNCIL MINUTES AUGUST 9, 2016
3. CONSENT CALENDAR (Continued)
3.4 Treasurer's Reports for the months of April, May, and June 2016. (C2500.F)
ACTION: Received and filed.
AGREEMENTS
3.5 Agreement with California Waters Development, Inc. (California Waters) for
ongoing maintenance of City Fountains for a four -year Aggregate amount not to
exceed $70,317. (A2100.0; AGR -6373)
ACTION: Approved agreement with California Waters Development Inc., and authorized
the Mayor and City Clerk to execute on behalf of the City.
(ITEM REMOVED AND HEARD SEPARATELY)
3.6 Appropriation of $123,584 from General Fund Unreserved Fund Balance and Award
of four -year Agreement for Landscape Maintenance of City Parks and Recreation
Trails, Proposal No. 156 -37, to Merchants Landscape, Inc. in the aggregate not -to-
exceed amount of $2,993,600. A2100.0; AGR -6375)
City Manager Rick Otto clarified that this was a four -year agreement for landscape services
for 20 of the City's improved parks including Santiago Creek Trail.
MOTION — Smith
SECOND — Murphy
AYES — Alvarez, Whitaker, Smith, Murphy, Nichols
Moved to: 1) Authorize the appropriation of $123,584 from General Fund 100 unreserved
fund balance to expenditure account 100.7022.51420.00000 (Maintenance Contracts); and
2) Approve agreement with Merchants Landscape Inc. and authorize the Mayor and City
Clerk to execute on behalf of the City.
3.7 Agreement with Stantec Consulting Service, Inc. for professional services for the UCI
Medical Center (UCIMC) Master Meter Program in an amount not -to- exceed
$94,660. (A2100.0; AGR -6374)
ACTION: Awarded Consultant Services Agreement to Stantec Consulting Service, Inc. of
Irvine, CA, in an amount not to exceed $94,660; and authorized the Mayor and City Clerk
to execute the necessary documents on behalf of the City.
3.8 A Consultant Services Agreement with CSG Consultants, Inc., a Private Consultant
Firm, to Provide Plan Review and Field Inspection Services for the Building Division
of the Community Development Department. (A2100.0; AGR- 3375.L)
ACTION: Approved and authorized the Mayor and City Clerk to execute a consultant
services agreement with CSG Consultants, Inc., with the total compensation not to exceed
$80,000.
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