SR - - ADVERSTISE BIDS HIGHLAND NEIGHBORHOOD STREETS AND ALLEYSSUBJECT
Bid No. 167 -02; Approval of plans and specifications, and authorization to advertise for bids for
construction of Fiscal Year 2015 -16 (FY16) Community Development Block Grant (CDBG)
Alley and Street Improvements Project: Highland Neighborhood Streets and Alleys (SP- 3935).
2. SUMMARY
Plans and specifications have been completed for the rehabilitation of Grove Avenue, Del Mar
Avenue, and Park Lane, and the alley reconstruction of North Alley Grove, South Alley Grove,
and Alley Highland under the FY16 CDBG Program. The project is ready to be advertised for
bids. The Engineer's construction estimate is $470,000 including contingencies and staff cost.
3. RECOMMENDED ACTION
Approve plans and specifications and authorize advertising for bids for the CDBG FY16 Alley
and Street Improvements Project.
4. FISCAL IMPACT
Funds are budgeted in the Capital Improvement Program and are available in the following
account:
310.9645.56330.20125 (Highland St. Neighborhood Rehab)
5. STRATEGIC PLAN GOAL(S)
ReviewedNerified B
City Manager
Finance Directo
To Be Presented By:
Joe DeFrancesco
X Cons Calendar
_ City Mgr Rpts
Council Reports
_ Legal Affairs
Boards /Cmtes
_ Public Hrgs
Admin Reports
Plan/Environ
lb. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the
safety of the public.
4b. Provide outstanding public service - Provide facilities and services to meet customer
expectations.
ITEM aA.O
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6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0 Ensure adequate maintenance of public rights -of -way to
enhance public safety and improve circulation.
Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -
of -way.
17. DISCUSSION and BACKGROUND
The Federal CDBG Program provides grant funds to enable eligible localities to upgrade Low
and Moderate Income Areas within their jurisdictions. Based on 2010 Census data, designated
areas within the City of Orange qualify for CDBG funds. Eligible activities include
infrastructure upgrades such as street improvements. The following streets and alleys qualify for
CDBG funds and have been selected for rehabilitation and reconstruction.
1) Grove Avenue Rehabilitation: Tustin Street to Highland Street
2) Del Mar Avenue Rehabilitation: Park Lane to Highland Street
3) Park Lane Rehabilitation: Meats Ave. to Del Mar Ave.
4) North Alley Grove Reconstruction: Grove Ave. to Highland Street
5) South Alley Grove Reconstruction: Grove Ave. to Highland Street
6) Alley Highland Reconstruction: Highland Street to Highland Street
These streets and alleys were rated in the Citywide Pavement Management Program with a
Pavement Condition Index (PCI) ranging from 16 -49 (out of a maximum score of 100) indicating
the need for street rehabilitation and alley reconstruction. The scope of street rehabilitation, in
general consists of, but is not limited to ADA compliant access ramps, localized removal and
replacement of the existing pavement, asphalt concrete overlay, removal and replacement of
failed sections of curb and gutter, driveways, sidewalks, cross gutters, spandrels, and adjustment
of manholes and water valve covers to grade. The scope of alley reconstruction, in general
consists of, but is not limited to complete removal and replacement of the existing pavement,
driveways, cross gutters, and adjustment of manholes and water valve covers to grade.
The current total project cost estimate is $470,000 including 10% contingencies and staff cost,
while the available unencumbered balance is $480,028. At the time bids are received and actual
bid prices are known, staff may request an additional appropriation, if necessary, to award the
contract.
The proposed project is categorically exempt from the provisions of the California
Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 "Existing Facilities"
Class 1 (c). The CEQA Notice of Exemption will be filed with the County Recorder's Office
upon Council's approval of the plans and specifications. The proposed project is also
categorically excluded from the provisions of the National Environmental Policy Act (NEPA)
under 24 CFR Section 58.35. Documentation of this determination is on file.
Construction is scheduled to begin in October 2016 and is expected to be completed within forty -
five calendar days.
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CITY COUNCIL MINUTES JULY 12, 2016
3. CONSENT CALENDAR (Continued)
3.5 Award of Consultant Services Agreement to Annealta Group for as- needed
Construction Inspection Services. (A2100.0; Agr -6365)
ACTION: Awarded a contract to Annealta Group, and authorized the Mayor and City Clerk
to execute on behalf of the City.
3.6 Number not used.
3.7 First Amendment to Attorney Services Agreement with the law firm of Kutak Rock
LLP to provide for an additional $150,000 for legal services related to litigation
defense for a total amount not to exceed $250,000. (A2100.0; Agr -6248) r
ACTION: Authorized the appropriation of $150,000 from the Liability unreserved fund
balance to expenditure account number 740.0301.51600.00000 Liability -Legal Services;
and approved and authorized the Mayor and City Clerk to execute the First Amendment to
Attorney Services Agreement with Kutak Rock LLP.
3.8 Lease Agreement with the East Orange County Water District to ground lease the
McPherson Resource Center located at 210 N. McPherson Road. (A2100.0; Agr -6366)
ACTION: Approved the Lease Agreement between the City of Orange and East Orange
County Water District; and authorized the Mayor to execute and the City Clerk to attest to
the Lease Agreement on behalf of the City.
APPROPRIATIONS
3.9 Appropriation of Donation from the Orange Public Library Foundation (OPLF) of
$30,000. (C2500.I)
ACTION: 1) Accepted into the City's revenue budget a $30,000 donation from OPLF into
revenue Account No. 100.2001.48390.19322 (Library Foundation Donations); and 2)
Appropriated the donation into the following expenditure accounts:
100.2001.53301.19322 - OPLF (Book Budget) $13,500
100.2004.55131.19322 - OPLF (Furniture & Machinery -Tech) $5,000
100.2016.53340.19322 — OPLF (Craft Supplies- Adult) $1,000
100.2016.55131.19322 - OPLF (Furniture & Machinery - Adult) $7,500
100.2017.51670.19322 — OPLF (Other Professional & Consulting) $3,000
$30,000
BIDS
3.10 Bid No. 167 -02; Approval of plans and specifications, and authorization to advertise
for bids for construction of Fiscal Year 2015 -16 (FY16) Community Development
Block Grant (CDBG) Alley and Street Improvements Project: Highland
Neighborhood Streets and Alleys. (S4000.S.7)
ACTION: Approved plans and specifications and authorized advertising for bids for the
CDBG FY16 Alley and Street Improvements Project.
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