SR - AGR-6365 - AS-NEEDED CONSTRUCTION INSPECTION SERVICES1. SUBJECT
Award of Consultant Services Agreement to Annealta Group for as- needed Construction
Inspection Services.
2. SUMMARY
This contract authorizes Annealta Group to perform as- needed construction inspection services.
3. RECOMMENDED ACTION
Award a contract to Annealta Group and authorize the Mayor and City Clerk to execute on behalf
of the City.
4. FISCAL IMPACT
No fiscal impact at this time. Funding is available within the various budgeted projects costs and
will not exceed $55,000.
5. STRATEGIC PLAN GOAL(S)
lb. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the
safety of the public.
4b. Provide outstanding public service - Provide facilities and services to meet customer
expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0 Ensure adequate maintenance of public rights -of -way to enhance
public safety and improve circulation.
ITEM 3. 5 1 7/12/16
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Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -of-
way.
7. DISCUSSION and BACKGROUND
Due to fluctuations in work load, the Public Works Department Construction Inspection Division
has a need for some additional short term inspection staffing. At the current workload and staffing
level, the inspectors do not have enough time for adequate inspection coverage which includes
quality control and quality assurance according to the City's requirements and the "Greenbook ",
Standard Specifications for Public Works Construction.
In anticipation of the busiest construction months this summer, staff requested Statement of
Qualifications from three qualified construction inspection services firms on an as- needed basis.
Three Statement of Qualifications were received from Psomas, Annealta Group, and Municipal
Utility Management.
The three Statement of Qualifications were evaluated, and ranked. Two firms were invited for
meetings and interviews, Annealta Group and Municipal Utility Management. Staff recommends
awarding the construction inspections services to Annealta Group because of the firm's vast
experience and staffing level that allows them to respond to the City's inspection needs on short
notice.
The rate for Senior Construction Inspector ranged from $95- $155/hour and for Annealta Group is
$115/hour. The City also checked with the County of Orange, and the County's hourly rate is $139.
The estimated cost of the construction inspection services by Annealta Group is $55,000, and
funding is available within the various budgeted CIP projects or reimbursed by development
projects. Payments will be made according to the actual hours spent on each projects and the total
cost will not exceed $55,000.
8. ATTACHMENTS
• Consultant Services Agreement and scope of work
JD;m;ly
NAPublic Works\ADMIN\LYoung \Council It ems \COUNCIL\July - 2016 \7- 12\Award CSA for ANNEALTA.docm
ITEM 2 7/12/16
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CITY COUNCIL MINUTES JULY 12, 2016
3. CONSENT CALENDAR (Continued)
3.5 Award of Consultant Services Agreement to Annealta Group for as- needed
Construction Inspection Services. (A2100.0; Agr -6365)
ACTION: Awarded a contract to Annealta Group, and authorized the Mayor and City Clerk
to execute on behalf of the City.
3.6 Number not used.
3.7 First Amendment to Attorney Services Agreement with the law firm of Kutak Rock
LLP to provide for an additional $150,000 for legal services related to litigation
defense for a total amount not to exceed $250,000. (A2100.0; Agr -6248) r
ACTION: Authorized the appropriation of $150,000 from the Liability unreserved fund
balance to expenditure account number 740.0301.51600.00000 Liability -Legal Services;
and approved and authorized the Mayor and City Clerk to execute the First Amendment to
Attorney Services Agreement with Kutak Rock LLP.
3.8 Lease Agreement with the East Orange County Water District to ground lease the
McPherson Resource Center located at 210 N. McPherson Road. (A2100.0; Agr -6366)
ACTION: Approved the Lease Agreement between the City of Orange and East Orange
County Water District; and authorized the Mayor to execute and the City Clerk to attest to
the Lease Agreement on behalf of the City.
APPROPRIATIONS
3.9 Appropriation of Donation from the Orange Public Library Foundation (OPLF) of
$30,000. (C2500.I)
ACTION: 1) Accepted into the City's revenue budget a $30,000 donation from OPLF into
revenue Account No. 100.2001.48390.19322 (Library Foundation Donations); and 2)
Appropriated the donation into the following expenditure accounts:
100.2001.53301.19322 - OPLF (Book Budget) $13,500
100.2004.55131.19322 - OPLF (Furniture & Machinery -Tech) $5,000
100.2016.53340.19322 — OPLF (Craft Supplies - Adult) $1,000
100.2016.55131.19322 - OPLF (Furniture & Machinery- Adult) $7,500
100.2017.51670.19322 — OPLF (Other Professional & Consulting) $3,000
$30,000
BIDS
3.10 Bid No. 167 -02; Approval of plans and specifications, and authorization to advertise
for bids for construction of Fiscal Year 2015 -16 (FY16) Community Development
Block Grant (CDBG) Alley and Street Improvements Project: Highland
Neighborhood Streets and Alleys. (54000.S.7)
ACTION: Approved plans and specifications and authorized advertising for bids for the
CDBG FY16 Alley and Street Improvements Project.
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