SR - AGR-6361 - CONSTRUCTION ORANGE TRANSPORTATION CENTER PARKING STRUCTURE4
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AGENDA ITEM
June 10, i
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
City Manager
FROM: ,,, Joe DeFrancesco
f , Public Works Di for
ReviewedNerified
City Manager
Finance Director
W.
To Be Presented By:
Jacki Scott
Cons Calendar
_ City Mgr Rpts
Council Reports
Legal Affairs
Boards /Comm
Public Hrgs
X Admin Reports
Plan/Environ
1. SUBJECT
Cooperative Agreement No. C -6 -1004 between the City of Orange, the Successor agency to the
Orange Redevelopment Agency, and the Orange County Transportation Authority (OCTA)
designating OCTA as the lead agency for construction and providing a construction phase
funding plan for the Metrolink Parking Structure at the Orange Transportation Center.
2. SUMMARY
This cooperative agreement designates OCTA as the project lead and defines roles,
responsibilities and the funding plan to pay for the construction phase of the Metrolink Parking
Structure at the Orange Transportation Center. Approving the agreement will secure $21.6
million in Federal, State, and other funds from OCTA and obligates the City to reimburse 18% of
the construction phase costs, up to $4.7 million.
3. RECOMMENDED ACTION
1. Approve Cooperative Agreement C -6 -1004 between the City of Orange, the Successor
Agency to the Orange Redevelopment Agency and the Orange County Transportation
Authority for the Construction of the Parking Structure at the Orange Transportation
Center.
2. Approve plans and specifications for the Metrolink Parking Structure at the Orange
Transportation Center.
4. FISCAL IMPACT
With the current Fiscal Year 2015 -2016 budget and the adoption of the Fiscal Year 2016 -2017,
sufficient funds will be available to cover the cost of the Cooperative Agreement as follows:
954.9810.56020.09005 Metrolink Parking Structure $4,765,000
ITEM - 7.1 1 6/14/2016
5. STRATEGIC PLAN GOAL(S)
2. Be a fiscally healthy community
d. Effectively manage and develop City assets.
e. Create an environment to attract, retain, and expand economic opportunities.
5. Enhance and promote quality of life in the community
a. Refurbish, maintain, develop and/or expand public use places and spaces.
6. GENERAL PLAN IMPLEMENTATION
Economic Development Goal 2.0 Cultivate a business environment that is conducive and
appealing to the commercial and retail industry, including smaller entrepreneurs.
Policy 2.4: Maintain adequate infrastructure, transportation system, and physical conditions that
encourage retailers to invest in the City.
Economic Development Goal 6.0 Provide sufficient infrastructure to support anticipated
economic development and growth.
Policy 6.1: Provide and maintain infrastructure adequate to support growth and expansion of
commercial, industrial and institutional areas, including water, sewer, streets, curbs, gutters,
sidewalks, storm drains, access, and parking improvements.
7. DISCUSSION and BACKGROUND
BACKGROUND
Since 2009, the City has been working with the Orange County Transportation Authority to fund
and design the Parking Structure at the Orange Transportation Center, located on Lemon Street
and Chapman Avenue. The project will provide for 611 parking spaces of which 500 are
available for transit use and 111 for general use.
The project development and design contracts were delayed starting in 2012 primarily due to the
elimination of the redevelopment agencies around the State. Following approval by the State
Department of Finance to proceed with the project in late 2014, the City and OCTA moved
forward with the project in earnest. Since that time, the City Council approved a variety of
revisions to the cooperative agreement with OCTA, adopted the mitigated negative declaration
for California Environmental Quality Act (CEQA) compliance, approved site zoning changes,
and approved the tentative parcel map with conditions from the Design Review Committee
(DRC). These steps were required as the project design phase neared completion.
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DISCUSSION
The project design plans, specifications, and engineer's estimate are now complete and ready for
City Council approval and acceptance by OCTA. As part of the project transition to transfer the
construction phase implementation to OCTA, an updated cooperative agreement outlining roles,
responsibilities, and funding obligations has been negotiated and was approved at the OCTA
board meeting of May 23, 2016.
In the agreement, OCTA assumes the lead role for all project activities during the construction
phase to ensure the project is completed on schedule and within the allotted budget. This will
include procuring a construction management /project management and material testing team,
advertising the project for construction bids, awarding the construction contract, oversight of the
contractor and administration of the contract, and providing support for public outreach.
Under the cooperative agreement, the City of Orange will be providing City staff time for project
support, including public outreach, reimbursing OCTA for 18% of the total construction costs
(City portion), preparing the parking management plan for OCTA approval, and operating and
maintaining the structure once construction is complete.
The revised cooperative agreement has been drafted to include the updated cost estimates from
the final project plans and specifications and final engineer's estimate. The previously approved
cooperative agreement between the City and OCTA allocated $20.4 million in State, Federal, and
City funds to pay for the construction phase of the project. At the completion of the project plans,
a revised cost estimate was provided by the project architect which reflected updated market
estimates for bidding the project at the end of 2016 and building the project within 16 months
from the start of construction. The updated construction phase estimate provided by OCTA to
complete the construction contract, provide project oversight, coordinate public outreach and
deliver other obligations related to the project construction phase is $26.3 million, an increase of
$5.9 million.
To address the increases in construction costs, OCTA has provided an updated funding plan
contained in the cooperative agreement. The plan includes additional contributions totaling $4.9
million in Federal and other OCTA contributions and $1 million in City contributions to cover
the additional estimated $5.9 million cost. OCTA's overall contribution to the construction phase
of the project will total $21.6 million, or 82% of the construction phase costs, and the City's
overall contribution will total $4.7 million, or 18% of the construction phase costs. The attached
chart will provide a detailed cost breakdown of the updated project costs.
OCTA will advertise the construction contract for competitive bidding at the end of July 2016
and anticipates an award of a construction contract this fall. A request for proposals (RFP) for a
construction management /project management, inspection, and materials testing firm to provide
contract oversight is currently advertised and due to OCTA on June 23, 2016. City staff is
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participating in the selection process and will be providing project support throughout the
construction phase. The construction is anticipated to be complete in Spring 2018.
8. ATTACHMENTS
• Existing and Proposed Funding Plans Tables
• Location Map
• Cooperative Agreement C -6 -1004
• Plans and specifications available for review at the City Traffic Engineer's Office
ITEM 4 6/14/2016