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SR - AGR-0343.C - REVISED MASTER AGREEMENT FEDERAL AID PROJECTSAGENDA ITEM June 14, 2016 TO: Honorable Mayor and Members of the City Council THRU: Rick Otto City Manager FROM: Joe DeFrancesco Public Works D' ector ReviewedNerified B City Manager Finance Dire - To Be Presented By: Joe DeFrancesco X Cons Calendar City Mgr Rpts Council Reports _ Legal Affairs Boards /Cmtes _ Public Hrgs Admin Reports Plan/Environ 1. SUBJECT Resolution No. 10937: A Resolution of the City Council of the City of Orange, approving the Revised Master Agreement, (Administering Agency -State Agreement), Agreement No. 12- 5073F15 between the City of Orange and the State of California for Federal -Aid Projects, through the California Department of Transportation (Caltrans). 2. SUMMARY A Master Agreement is a requirement for receiving federal funds for local agency projects. This revised Master Agreement incorporates the various changes in regulations and policies. 13. RECOMMENDED ACTION 1) Approve Resolution No. 10937, and authorize the Mayor to execute on behalf of the City. 2) Approve the Revised Master Agreement No. 12- 5073F15 and authorize the Mayor and the City Clerk to execute on behalf of the City. 4. FISCAL IMPACT Approval of the agreement requires no funding obligation at this time. No fiscal impact. 5. STRATEGIC PLAN GOAL(S) lb. Provide for a safe community — Provide and maintain infrastructure necessary to ensure the safety of the public. 3d. Enhance and promote quality of life in the community — Maintain and improve multi -modal transportation throughout the City. ITEM . � '9 1 6/14/16 Q Printed on Recycled Paper 1 6. GENERAL PLAN IMPLEMENTATION Growth Management Element Goal 2.0 Provide for adequate regional and local transportation facilities. Policy 2.1: cooperate with other agencies to address regional issues and opportunities related to growth, transportation, infrastructure, and other planning issues. 17. DISCUSSION and BACKGROUND The current Local Agency — State Agreement for Federal Aid Projects No. 12 -5073R (AGR- 0343.B) executed by the City of Orange and Caltrans on January 8, 2007, has been revised to incorporate various changes in federal regulations and policies. Execution of this Agreement enables the City of Orange to continue to receive and administer funding from the Intermodal Surface Transportation Efficiency Act (ISTEA) of 1991 and subsequent Transportation Authorization Bills to fund transportation programs. Resolution No. 10937 replaces Resolution No. 10143, which approves the agreement and delegate to the City Manager or the Public Works Director the authority to execute on behalf of the City all "Program Supplement Agreements" as they occur for Federal -aid funded projects and to take any and all actions they may deem necessary or advisable or that Caltrans requires relevant to the implementation of the above - referenced agreement. 8. ATTACHMENTS • Resolution No. 10937. • Revised Master Agreement / Administering Agency — State Agreement for Federal -Aid Projects is available for review in the Public Works Department. JD;pt;ly NAPublic Works\ADMIN\LYoung \Council Items \COUNCIL\June - 2016 \6 -14 \Revised Master Agreement.doc ITEM ��ss�� 2 6/14/16 ( )Printed on Recycled Paper RESOLUTION NO. 10937 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ORANGE APPROVING THE TERMS AND PROVISIONS OF, AND AUTHORIZING THE CITY MANAGER OR THE DIRECTOR OF PUBLIC WORKS TO EXECUTE ANY AND ALL PROGRAM SUPPLEMENT AGREEMENTS FOR FEDERAL -AID PROJECTS UNDER, THE ADMINISTERING AGENCY — STATE AGREEMENT FOR FEDERAL - AID PROJECTS BY AND BETWEEN THE CITY OF ORANGE AND THE STATE OF CALIFORNIA ACTING BY AND THROUGH ITS DEPARTMENT OF TRANSPORTATION. WHEREAS, on January 8, 2007 in order to receive Federal -aid or State Highway Account funds for projects funded from the Federal -aid Highway Program, the City Council authorized entering into that certain Administering Agency -State Agreement for Federal -Aid Projects, dated as of January 8, 2007 (the "Original Master Agreement ") with the State of California, acting by and through its Department of Transportation ( "CalTrans "), which Original Master Agreement defined the general terms and conditions which must be met by the City to receive such Federal -aid funds; and WHEREAS, the Original Master Agreement has been revised to incorporate various changes in regulations and policies that have occurred since 2007 and CalTrans has, accordingly, requested that the City Council of the City of Orange to authorize entering into a new Administering Agency -State Agreement for Federal -Aid Projects in the form presented by the City Manager at this meeting (the "New Master Agreement "), which New Master Agreement will supersede and take the place of the Original Master Agreement; and WHEREAS, the New Master Agreement anticipates that Program Supplement Agreements would subsequently be entered into by and between the City and CalTrans for the purpose of identifying eligible transportation projects and the types and amounts of Federal and local funds used to finance the locally sponsored project, thus amending the New Master Agreement. A Program Supplement Agreement is the contractual basis for CalTrans to pay the City for work done and includes special covenants or clauses defining the agencies' specific responsibilities in implementing and maintaining the project; and WHEREAS, the Local Assistance Procedures Manual prepared by the Office of Local Programs of CalTrans for the administration of the New Master Agreement and Program Supplement Agreements authorizes the City to adopt a resolution for each Program Supplement Agreement as it is presented to the City or to adopt a resolution authorizing an officer of the City to execute Program Supplement Agreements as they occur; and WHEREAS, this City Council desires to save time and work by authorizing the City Manager or the City's Director of Public Works to execute Program Supplement Agreements and such other and further documentation as they may deem necessary and appropriate for Federal -aid funded projects to be constructed by the City under the New Master Agreement.