SR - AGR-0343.C - REVISED MASTER AGREEMENT FEDERAL AID PROJECTSAGENDA ITEM
June 14, 2016
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
City Manager
FROM: Joe DeFrancesco
Public Works D' ector
ReviewedNerified B
City Manager
Finance Dire -
To Be Presented By:
Joe DeFrancesco
X Cons Calendar
City Mgr Rpts
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Plan/Environ
1. SUBJECT
Resolution No. 10937: A Resolution of the City Council of the City of Orange, approving the
Revised Master Agreement, (Administering Agency -State Agreement), Agreement No. 12-
5073F15 between the City of Orange and the State of California for Federal -Aid Projects, through
the California Department of Transportation (Caltrans).
2. SUMMARY
A Master Agreement is a requirement for receiving federal funds for local agency projects. This
revised Master Agreement incorporates the various changes in regulations and policies.
13. RECOMMENDED ACTION
1) Approve Resolution No. 10937, and authorize the Mayor to execute on behalf of the City.
2) Approve the Revised Master Agreement No. 12- 5073F15 and authorize the Mayor and the
City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
Approval of the agreement requires no funding obligation at this time. No fiscal impact.
5. STRATEGIC PLAN GOAL(S)
lb. Provide for a safe community — Provide and maintain infrastructure necessary to ensure the
safety of the public.
3d. Enhance and promote quality of life in the community — Maintain and improve multi -modal
transportation throughout the City.
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1 6. GENERAL PLAN IMPLEMENTATION
Growth Management Element Goal 2.0 Provide for adequate regional and local transportation
facilities.
Policy 2.1: cooperate with other agencies to address regional issues and opportunities related to
growth, transportation, infrastructure, and other planning issues.
17. DISCUSSION and BACKGROUND
The current Local Agency — State Agreement for Federal Aid Projects No. 12 -5073R (AGR-
0343.B) executed by the City of Orange and Caltrans on January 8, 2007, has been revised to
incorporate various changes in federal regulations and policies. Execution of this Agreement
enables the City of Orange to continue to receive and administer funding from the Intermodal
Surface Transportation Efficiency Act (ISTEA) of 1991 and subsequent Transportation
Authorization Bills to fund transportation programs.
Resolution No. 10937 replaces Resolution No. 10143, which approves the agreement and delegate
to the City Manager or the Public Works Director the authority to execute on behalf of the City all
"Program Supplement Agreements" as they occur for Federal -aid funded projects and to take any
and all actions they may deem necessary or advisable or that Caltrans requires relevant to the
implementation of the above - referenced agreement.
8. ATTACHMENTS
• Resolution No. 10937.
• Revised Master Agreement / Administering Agency — State Agreement for Federal -Aid
Projects is available for review in the Public Works Department.
JD;pt;ly
NAPublic Works\ADMIN\LYoung \Council Items \COUNCIL\June - 2016 \6 -14 \Revised Master Agreement.doc
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RESOLUTION NO. 10937
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ORANGE APPROVING THE TERMS AND
PROVISIONS OF, AND AUTHORIZING THE CITY
MANAGER OR THE DIRECTOR OF PUBLIC
WORKS TO EXECUTE ANY AND ALL PROGRAM
SUPPLEMENT AGREEMENTS FOR FEDERAL -AID
PROJECTS UNDER, THE ADMINISTERING
AGENCY — STATE AGREEMENT FOR FEDERAL -
AID PROJECTS BY AND BETWEEN THE CITY OF
ORANGE AND THE STATE OF CALIFORNIA
ACTING BY AND THROUGH ITS DEPARTMENT
OF TRANSPORTATION.
WHEREAS, on January 8, 2007 in order to receive Federal -aid or State Highway
Account funds for projects funded from the Federal -aid Highway Program, the City Council
authorized entering into that certain Administering Agency -State Agreement for Federal -Aid
Projects, dated as of January 8, 2007 (the "Original Master Agreement ") with the State of
California, acting by and through its Department of Transportation ( "CalTrans "), which
Original Master Agreement defined the general terms and conditions which must be met by the
City to receive such Federal -aid funds; and
WHEREAS, the Original Master Agreement has been revised to incorporate various
changes in regulations and policies that have occurred since 2007 and CalTrans has,
accordingly, requested that the City Council of the City of Orange to authorize entering into a
new Administering Agency -State Agreement for Federal -Aid Projects in the form presented by
the City Manager at this meeting (the "New Master Agreement "), which New Master
Agreement will supersede and take the place of the Original Master Agreement; and
WHEREAS, the New Master Agreement anticipates that Program Supplement
Agreements would subsequently be entered into by and between the City and CalTrans for the
purpose of identifying eligible transportation projects and the types and amounts of Federal and
local funds used to finance the locally sponsored project, thus amending the New Master
Agreement. A Program Supplement Agreement is the contractual basis for CalTrans to pay the
City for work done and includes special covenants or clauses defining the agencies' specific
responsibilities in implementing and maintaining the project; and
WHEREAS, the Local Assistance Procedures Manual prepared by the Office of Local
Programs of CalTrans for the administration of the New Master Agreement and Program
Supplement Agreements authorizes the City to adopt a resolution for each Program Supplement
Agreement as it is presented to the City or to adopt a resolution authorizing an officer of the
City to execute Program Supplement Agreements as they occur; and
WHEREAS, this City Council desires to save time and work by authorizing the City
Manager or the City's Director of Public Works to execute Program Supplement Agreements
and such other and further documentation as they may deem necessary and appropriate for
Federal -aid funded projects to be constructed by the City under the New Master Agreement.