SR - - ADVERTISE BIDS CONSTRUCTION SEWER LINE REPLACEMENT SHAFFER STREET CHAPMAN WALNUT°c� AGEN ITEM
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a June 14, 2016
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto,
City Manager
FROM: Joe DeFrancesco,
Public Works Di ector
Reviewed/Verified B
City Manager
Finance Director %"
l/
To Be Presented By:
Joe DeFrancesco
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Plan/Environ
1. SUBJECT
Bid No. 156 -46; Approval of plans and specifications, and request authorization to advertise for
bids for construction of Sewer Line Replacement on Shaffer Street from 330 feet north of
Chapman Avenue to Walnut Avenue (S -238).
2. SUMMARY
Plans and specifications have been completed for the Sewer Line Replacement on Shaffer Street
from 330 feet north of Chapman Avenue to Walnut Avenue. The project is ready to be
advertised for bids. The total estimated construction cost including 10% for contingencies and
construction engineering is $550,000.
13. RECOMMENDED ACTION
Approve plans and specifications and authorize advertising for bids for Sewer Line Replacement
on Shaffer Street from 330 feet north of Chapman Avenue to Walnut Avenue (S -238).
4. FISCAL IMPACT
Funds are budgeted in the Capital Improvement Program and are available in the following
accounts:
220.5011.56200.15508 (Sewer Line Replacement)
520.5011.56200.15508 (Sewer Line Replacement)
$ 595,307
$ 2,402
$ 597,709
5. STRATEGIC PLAN GOAL(S)
lb. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the
safety of the public.
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4b. Provide outstanding public service - Provide facilities and services to meet customer
expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 1.0: Ensure water, sewer, and storm drain systems that meet the
needs of residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
7. DISCUSSION and BACKGROUND
The Sewer Maintenance crew provides information from their field observations of the sewer
hotspots as listed in the Sewer Master Plan to Engineering Design on a continuous basis. These
locations have been requiring a higher than normal level of maintenance for several reasons but
generally due to offset joints, tree roots, broken sections, and/or being undersized.
Public Works has prepared plans and specifications to fix these problems by replacing
approximately 2,300 linear feet of existing 6" lines with 8" clay lines and reconnecting the
service laterals. During the working hours from 7:00 a.m. to 4:00 p.m., one -way traffic will be
maintained on southbound Shaffer Street and detour routes will be provided. If necessary, a full
roadway closure may be required due to the public safety and field conditions.
The total estimated construction cost including 10% for contingencies and construction
engineering is $550,000. At the time bids are received and actual bid prices are known, staff will
determine if funds are adequate for awarding of contract. If necessary, staff may recommend to
delay the project until sufficient funds are available. Construction is scheduled to begin in the
Summer 2016 and is expected to be completed within ninety calendar days.
The proposed sewer replacement is categorically exempt from the provisions of the California
Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 "Existing Facilities"
Class 1 (b). The Notice of Exemption will be filed with the County Recorder's Office upon
Council's approval of the plans and specifications.
8. ATTACHMENTS
• Location Map
• Plans, specifications, and cost estimates are available for review in the Public Works
Department
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N:Tubhc WorksWDMIN\LYoung \Council It ems \COUNCILUune - 2016\ S- 238_Sewer_Line_Replacement —at_ Shaffer_St.doc
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