SR - - APPROPRIATION OF REVENUESZp• a
AGENDA ITEM
June 14, 2016
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
City Manager
FROM: Bonnie Hagan
Community Services Director
ReviewedNerified
City Manager
Finance Director
To Be Presented By: Bonnie Hagan
X Cons Calendar
_ City Mgr Rpts
Council Reports
_ Legal Affairs
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Plan/Environ
1. SUBJECT
Appropriation of $72,807.07 in revenue for Community Garden plot leases, military banner
donation revenue, and sports field maintenance and renovation at McPherson Athletic Facility,
Handy, Grijalva, and Olive Parks.
2. SUMMARY
Revenues, which were collected for Community Garden plots, military banners and maintenance
and renovation projects at various parks and facilities, are recommended to be appropriated for
the following purposes:
• Garden Plot lease fees and forfeited deposits in the amount of $775.00 for community
garden maintenance;
• Military Banner donations in the amount of $960.00 for the Military Banner Program; and
• User Group maintenance reimbursements in the amount of $71,027.07 for sports field
maintenance and renovation.
3. RECOMMENDED ACTION
1.) Authorize the appropriation of $775.00 from revenue account 100.7001.44210.20227
(Garden Plots) to expenditure account number 100.7001.51700.20227 (Garden Plots);
2.) Authorize the appropriation of $720.00 from Revenue Account 100.7001.48390.20054
(Military Banners) to expenditure account number 100.7001.51780.20054 (Military
Banners);
3.) Authorize the appropriation of $71,027.07 from revenue account 100.7001.42480.00000
(User Group Maintenance Fees) to expenditure account number 100.7022.51700.00000
(Contractual Services); and
ITEM ���, . 1 6/14/2016
4.) The appropriation of $240.00 from General Fund unreserved fund balance to expenditure
account number 100.7001.51780.20054 (Military Banners).
4. FISCAL IMPACT
Upon appropriation, funds will be available in the following accounts:
100.7001.51700.20227 (Garden Plots) 775.00
100.7001.51780.20054 (Military Banners) 960.00
100.7022.51700.00000 (Contractual Services) 71 072.07
TOTAL $72,807.07
5. STRATEGIC PLAN GOAL(S)
3. Enhance and promote quality of life in the community
a. Refurbish, maintain, develop and/or expand public use places and spaces.
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.0: Provide recreational facilities and programs that
adequately serve the needs of residents.
Policy 5.1
Maintain existing City parks at levels that provide maximum recreational benefit to City
residents.
7. DISCUSSION and BACKGROUND
Community Garden Lease Revenue
Annual lease revenue of $75 per plot for garden plots leased by community members pays for the
cost of utilities, infrastructure and repairs to the Garden. Lease revenue of $3,300.00 combined
with forfeited deposits of $1,100.00 for a total of $4,400.00, was collected in FY16. Of this
amount, $3,625.00 was appropriated by City Council on February 9, 2016. The remainder of
$775.00 needs to be appropriated for FY16.
Military Banner Donations
In 2011, a military banner program was implemented in Old Towne, to honor active duty military
Orange residents. The banners are funded by donations of $120 per banner, and are posted on
light poles throughout the Plaza and spoke streets. Twice a year, in May and November, the new
banners which have been ordered are installed. Funds for FY15 and FY16 installations in the
amount of $960.00 need to be appropriated to the military banner fund. Of this amount, $240.00
ITEM 2 6/14/2016
was received in FYI and never appropriated, therefore needs to be appropriated from General
Fund unreserved fund balance.
Sports Field Maintenance and Renovation Reimbursement
Youth sports groups participate in funding repair and renovation of sports fields they use based
on significant wear that occurs as a result of their use. The Community Services Department
developed a cooperative program with the user groups to fund annual maintenance and
renovation. User groups reimburse the City based on a formula for use of multi -use fields or
actual amounts for work performed on a single -user field. The City uses the funds to prosecute
renovation work to bring fields up to City standard after each season through a vendor on
contract with the City. This process allows for equitable contributions by user groups and helps
the City avoid any potential liability issues that may arise from contractors doing work on City
property without proper authorization, insurance or licenses. It also allows for Community
Services staff to properly manage and approve all work being done on City sports fields to ensure
that the work is performed to City standards and results in a safe playing surface for all users.
A total of $71,072.07 is available to be appropriated for sports field maintenance and renovation
related to the high impact and /or repetitive use by the user groups at McPherson Athletic Facility,
Handy, Grijalva, and Olive Parks.
Summary of Revenue Sources
The total appropriation request is for $72,807.07. A summary of revenue received is listed
below:
Revenue Source
Total Collected
Location
North Sunrise Little League
$14,099.49
Handy Park
South Sunrise Little League
$12,357.75
McPherson Athletic Facility
Orange Youth Football
$ 2,188.52
Handy Park
American Youth Soccer Organization
$ 1,854.86
Grijalva Park
American Youth Soccer Organization
$ 1,186.99
Handy Park
Olive Pony League
$10,973.91
Olive Park
Orange Junior Soccer Club
$28,410.55
Grijalva Park
Military Banner Donations
$ 960.00
Old Towne
Garden Plot Lease and Deposits
$ 775.00
Community Garden
TOTAL $72,807.07
8. ATTACHMENTS
None
ITEM 3 6/14/2016