SR - - EMERGENCY ROADSIDE ASSISTANCE & TIRESpF P
�f7NTY C
AGENDA ITEM
12
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
City Manager
FROM: Joe DeFrancesco
Public Works Di ctor
ReviewedNerified BE.
City Manager
Finance Directo
To Be Presented By:
X Cons Calendar _
City Mgr Rpts
Council Reports _
Legal Affairs
Boards /Cmtes
Public Hrgs
_
Admin Reports
Plan/Environ
1. SUBJECT
Purchase of emergency roadside assistance and tires from Pete's Road Service on a sole source
basis.
2. SUMMARY
The Public Works Department is requesting approval to purchase tires, and labor to install tires, for
the City of Orange fleet vehicles from Pete's Road Service in an amount not to exceed $60,000.
3. RECOMMENDED ACTION
Approve the expenditure of $60,000 to Pete's Road Service.
4. FISCAL IMPACT
Funds are available in the following account as follows:
710.5023.53710.00000 (Parts & Supplies)
$60,000
5. STRATEGIC PLAN GOAL(S)
Ia. Provide for a safe community — Provide staffing and resources to deliver services that
ensure public safety.
2a. Be a fiscally healthy community — Expend fiscal resources responsibly.
ITEM 3 A 0 1 4/12/16
6. GENERAL PLAN IMPLEMENTATION
Public Safety Element Goal 6.0 Provide public safety services of the highest quality.
7. DISCUSSION and BACKGROUND
The City's emergency service vehicles require 24 -hour, 7 -days per week coverage for tire
replacement on their vehicles. Public Works Fleet Services annually spends approximately
$100,000 on tire purchases and service to install or repair tires. The purchase and service
agreements are informally bid to local suppliers. The three lowest priced suppliers are used each
year. Currently these are Dapper Tire, Parkhouse Tire and Pete's Road Service. Of the three
suppliers only Pete's Road Service provides both tires and 24 -hour emergency roadside service for
our large vehicles (i.e. fire apparatus). Fleet Services uses Pete's Road Service to change tires that
are larger than our in -house tire changing equipment's capacity, most of which are large trucks
(class 7 & 8) and our large emergency service vehicles. This accounts for one quarter of the vehicles
in our fleet.
Pete's Road Service, Inc. is the only local supplier that can provide this emergency tire service for
the full range of tires used by the City's fleet. Pete's Road Service has 11 Southern California
locations with the closest stores in Fullerton and Santa Ana. Their response time is normally within
two hours or less.
The City Council is authorized to approve the procurement of certain supplies, services and
equipment pursuant to Section 3.08.140 of the Orange Municipal Code without following either
formal or informal bid procedures if a commodity or service is offered by only one vendor, or when
only one vendor is able to supply a commodity within the time frame and /or under terms and
conditions which reasonably meet the needs of the using City Department.
8. ATTACHMENTS
None
ITEM 2 4/12/16