SR - AGR-6333 - 2015-16 PAVEMENT MAINTENANCE VARIOUS LOCATIONSAGENDA ITEM
• April 12, 2016
�o Ty c
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto,
City Manager
FROM: Joe DeFrancesco .l
Public Works D ector
ReviewedNerified
City Manager
Finance Direct
To Be Presented By:
Joe DeFrancesco
X Cons Calendar
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Council Reports
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_ Legal Affairs
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_ Public Hrgs
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Plan/Environ
L SUBJECT
Award of Contract - Bid No. 156 -30; SP -3946; Annual Pavement Maintenance at Various
Locations, Fiscal Year 2015 -2016 (FYI 6).
2. SUMMARY
Bids for Annual Pavement Maintenance at Various Locations, FY16 were received and opened on
March 31, 2016. Four bidders responded to the Notice Inviting Bids. The apparent low bidder is
R.J. Noble Company of Orange, CA for $3,584,220.
3. RECOMMENDED ACTION
Award the contract in the amount of $3,584,220 to R.J. Noble Company, and authorize the Mayor
and City Clerk to execute the necessary documents on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted in the Capital Improvement Program and are available in the following
accounts:
263.5011.56330.13120 (Local Street Maintenance) $2,000,000
272.5011.56330.13120 (Local Street Maintenance) $3,000,000
TOTAL $5,000,000
15. STRATEGIC PLAN GOAL(S)
lb. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the
safety of the public.
4b. Provide outstanding public service - Provide facilities and services to meet customer
expectations.
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6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0 Ensure adequate maintenance of public rights -of -way to enhance
public safety and improve circulation.
Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -of-
way.
7. DISCUSSION and BACKGROUND
This project is part of our FY16 Annual Street Maintenance activities, and is designed to prolong
pavement life of city streets. Rehabilitation methods vary depending on the sustained damage but
in general consist of asphalt concrete overlays with localized areas of pavement reconstruction and
slurry seal. The rehabilitated pavement will have a longer service life and will provide a safe and
smooth ride for the traveling public.
This asphalt concrete overlay and slurry seal project will rehabilitate approximately 35 residential
streets and 4 arterial streets throughout the City. The streets selected for maintenance in accordance
with our Pavement Management Plan, generally fall into the "poor to fair" category and require
work at this time to prevent total pavement failure and more costly reconstruction in the future.
The total cost is estimated at $3,960,000 including 10% construction engineering and contingency.
If the unit price for slurry and asphalt come in below the estimate, additional streets may be added
for rehabilitation.
The proposed 4 arterial streets are as follow:
1. Main Street from Fwy. 22 to La Veta Ave. and from Chapman Ave. to Collins Ave.
2. Batavia Street from Railroad tracks to Fletcher Ave.
3. Fletcher Avenue from Glassell St. to East End
4. Cannon Street from Chapman Ave. to Creekside Ave.
The City Council previously approved advertisement for bids on February 9, 2016. The bid
solicitation was advertised on March 16, 2016 for a period of two weeks, and bids were opened on
March 31, 2016. Four (4) bids were received as follows:
1) R.J. Noble Company $3,584,220
2) All American Asphalt, Inc. $3,857,857
3) Hardy & Harbor, Inc. $4,040,000
4) Palp Inc., DBA Excel Paving, Co. $4,785,540
Construction is estimated to begin in May 2016 and to be completed by October 2016.
8. ATTACHMENTS
• Bid Abstract
JD;mal;ly
N: \Public Works\ADMIN\LYoung \Council Items \C0UNCIL\April - 2016 \SP -3946 Award Annual Pavement Maint.docx
ITEM 2 4/12/16
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