SR - RES-10920 - 2016-17 TEMPORARY STREET CLOSURES SPECIAL EVENTSAGENDA ITEM
:a February 9, 2016
c�UNTY GPY
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
City Manager
FROM: Joe DeFrancesco
Public Works ector
ReviewedNerified B :
City Manager
Finance Director
To Be Presented By: Joe DeFrancesco
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Plan/Environ
1. SUBJECT
RESOLUTION NO. 10920
A Resolution of the City Council of the City of Orange temporarily closing sections of public streets
for approved special events.
2. SUMMARY
Resolution No. 10920 has been prepared for approval of special events /pageants and authorization for
closure of portions of public streets, for the 2016 -2017 Fiscal Year.
3. RECOMMENDED ACTION
1. Adopt Resolution No. 10920 approving the closure of public streets during the times of approved
special events.
2. Approve closure of municipal parking lots and temporary suspension of neighborhood permit
parking restrictions for certain events and dates occurring in FY 2016 -17.
4. FISCAL IMPACT
Costs associated with each non -City of Orange special event/pageant are the responsibility of the event
promoter or sponsor.
5. STRATEGIC PLAN GOAL(S)
3.b Deliver high quality and safe recreational, social, environmental, education and cultural services.
6. GENERAL PLAN IMPLEMENTATION
Circulation & Mobility Element Goal 5.0 Provide adequate parking to meet the needs of activity
centers throughout the City.
ITEM 3A 1 2/09/2016
Policy 5.1: Provide adequate parking to protect and support the economic vitality and diversity of Old
Towne.
7. DISCUSSION and BACKGROUND
In August 1997, Council approved a process allowing approval of special events /pageants that will
close the plaza and adjacent public streets as a single action. The Council- approved criteria allows
the Plaza to be closed for special events 20 days total, 12 of those are Friday, Saturday and Sunday.
This request includes plaza closures of 9 days total, 7 of those are Fridays, Saturday and Sunday.
Over the years of operating these types of events, a standardized plan for street closure, restroom
location, fire safety protection and similar concerns has been established. The term, "plaza closure"
means all of Glassell St. from Maple Ave. to Almond Ave., and all of Chapman Ave. from Grand St.
to Lemon St. All of the sponsors, operators, and City staff are proficient at event logistics to ensure a
safe and efficient event for both participants and visitors. This approval does not attempt to address
the details or logistics of each event, as the department's staff or approved agreements cover all details.
Other areas may be posted for No Parking for event preparation as needed. Orange Police will suspend
enforcement of neighborhood permit parking restrictions for the whole day, without bagging the signs
for each event. Current agreements are in place for both the annual Orange International Street Fair,
Inc. and Plaza Rotary Club Car Show.
For non -city events cash deposits will be required approximately 30 days prior to each event date. If
deposits are not provided, the event will be canceled. Thirty days prior to the exact event, the promoter
or sponsor shall obtain a special event permit from the Community Development Department.
The following list provides the requested plaza closures for FY 16/17:
2016 EVENTS PLAZA CLOSURE
September 2 -4, 2016 Orange International Street Fair, Inc.
Plaza Closure from 7 PM Thursday — September 1, 2016
thru 6 AM Monday — September 5, 2016
Closure of Municipal Parking Lots 1 & 2
Temporary suspension of Permit Parking Restrictions
Chapman University Neighborhood Permit Parking Area A
October 27, 2016 Treats in the Streets Autumn Festival — Community Services
Plaza southeast quadrant closure and one row of parking
in Municipal Lot #2 (10 spaces) — 5 AM — 11:30 PM
Full Plaza closure 1:00 PM — 11:30 PM
Temporary suspension of Permit Parking Restrictions -All Day
Chapman University Neighborhood Permit Parking Area A
December 4, 2016 Tree Lighting Ceremony & Candlelight Choir Procession
Community Services
Plaza Closure Sunday — December 4, 2016, 3:00 AM to 11:30 PM
Closure of one row of parking in Municipal Lot #2 (10 spaces)
Plaza — Closure of northeast Plaza quadrant will remain until
10 AM, Monday, December 5, 2016
Temporary suspension of Permit Parking Restriction
All Day on Sunday, December 4, 2016
PA
Chapman University Neighborhood Permit Parking Area A
STREET CLOSURE
November 11, 2016 Veteran's Day Tribute — Community Services
Close Atchison St. from Chapman Ave. to Maple Ave.
Street Closure from 10 AM to 5 PM
SUSPEND PERMIT PARKING
April 15-16,2016
Foundation Games Track & Field Meet — Community Services
El Modena High School/Fred Kelly Stadium
Permit Areas D & G
West side of McPherson Rd. between Spring St. & Pearl St.
(Adjacent to Grijalva Park at Santiago Creek)
April 20, 2016
Orange Blossom Festival — Orange High School
Chapman University Neighborhood Permit Parking Area A
May 20-22,2016
Baccalaureate & Commencement — Chapman University
Chapman University Neighborhood Permit Parking Area A
June 12 & 16, 2016
Baccalaureate & Graduation — Orange High School
Chapman University Neighborhood Permit Parking Area A
July 3, 2016
3rd of July Celebration — Community Services
El Modena High School/Fred Kelly Stadium
Permit Areas D & G
West side of McPherson Rd. between Spring St. & Pearl St.
(Adjacent to Grijalva Park at Santiago Creek)
November 4 -6, 2016
Old Towne Orange Holiday Memories
Old Towne Plaza Merchants
Chapman University Neighborhood Permit Parking Area A
MUNICIPAL PARKING LOT CLOSURE
March 12, 2016
Casino Night — Orange Elderly Services /Community Services
Closure of Municipal Parking Lots 8 & 9 from 3:30 PM
Thru 5:00 PM with event parking only from 5:00 -8:00 PM
May 1, 2016
A Taste of Orange — Orange Blossoms
(Auxiliary to Assistance League of Orange)
Municipal Parking Lots #1, 2, 3, 4, 7, 8, 9, 11, 12 & 13
Dedicated on- street parking west side of S. Orange St.
(adjacent to Municipal Lot# 2 for Taste of Orange vendors only)
DEDICATED ON- STREET PARKING
October 19 -23, 2016
Boutique Noel — Assistance League of Orange
West side of S. Orange St. adjacent to Municipal Parking
Lot #2 (for Boutique Noel vendors only)
Reserve 1 parking stall within Municipal Parking Lot #2
3
2017 EVENTS PLAZA CLOSURE
April 23, 2017 Car Show — Orange Plaza Rotary Club
Plaza Closure from 4 AM to 6 PM
Temporary Suspension of Permit Parking Restrictions
Chapman University Neighborhood Permit Parking Area A
SUSPEND PERMIT PARKING
February 18-20,2017 Old Towne Orange Antique Affair
Old Towne Plaza Merchants
Chapman University Neighborhood Permit Parking Area A
8. ATTACHMENTS
• Resolution No. 10920
• Map of Municipal Parking Lots
• Map of Permit Parking Areas D & G
• Site Sketch of S. Orange St. at Assistance League Building
• Letters of Request
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NAPublic WorkAADMIN\LYoung \Council Items \COUNCIL\Feb - 2016 \2- 9- 16\Agenda - Reso 10920.docx
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RESOLUTION NO. 10920
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ORANGE TEMPORARILY CLOSING SECTIONS OF PUBLIC
STREETS FOR APPROVED SPECIAL EVENTS.
WHEREAS, Vehicle Code Section 21101(e) authorizes cities to close portions of streets for
celebrations and local special events when, in the opinion of the City Council, the closing is necessary
for the safety and protection of persons who are to use that portion of the street during the temporary
closing; and
WHEREAS, the Orange International Street Fair, Inc., the Community Services Department,
and the Plaza Rotary Club, have requested temporary street closures to accommodate several special
events in the streets.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Orange as
follows:
ORANGE INTERNATIONAL STREET FAIR, INC.
Section I
That Chapman Avenue be closed from Lemon Street easterly to Grand Street; and Glassell
Street from Almond Avenue northerly to Maple Avenue be closed from 7:00 P.M. Thursday —
September 1, 2016 thru 6:00 A.M. Monday — September 5, 2016.
Section II
That before said closure shall occur Orange International Street Fair, Inc. shall comply with all
terms and conditions pertaining to Agreement No. 107 Li.
Section III
That Orange International Street Fair, Inc. shall notify area residents and businesses of the
event and temporary street closure in accordance with the conditions pertaining to Agreement No.
107 Li.
TREATS IN THE STREETS AUTUMN FESTIVAL — CITY OF ORANGE COMMUNITY
SERVICES
Section I
That the southeast quadrant of the Plaza be closed from 5:00 A.M. to 11:30 P.M. — Thursday,
October 27, 2016.
Section II
That Chapman Avenue be closed from Lemon Street easterly to Grand Street; and Glassell
Street from Almond Avenue northerly to Maple Avenue be closed from 1:00 P.M. to 11:30 P.M.
Thursday, October 27, 2016.
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