SR - AGR-6310 - LINCOLN AVENUE IMPROVEMENTSAGENDA ITEM
February 9, 2016
4iON cr~
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto,
City Manager
FROM: Joe DeFrancesco g ✓
Public Works Di ctor
ReviewedNerified By:
City Manager
Finance Direc or
To Be Presented By: Joe DeFrancesco
X Cons Calendar
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Plan/Environ
1. SUBJECT
Award of Contract: Bid No. 156 -16; Lincoln Avenue Street Improvements Project (SP -3835)
2. SUMMARY
Bids for Lincoln Avenue Street Improvements Project were received and opened on January 29, 2016.
Eight bidders responded to the Notice Inviting Bids. The apparent low bidder is Hillcrest Contracting,
Inc. of Corona, CA in the amount of $155,329.
13. RECOMMENDED ACTION
Award the contract in the amount of $155,329 to Hillcrest Contracting, Inc. of Corona, CA and authorize
the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted in the Capital Improvement Program and are available in the following account:
272.5011.56330.20072 (Lincoln Ave. HSIP Improvement) $ 40,163.00
550.5011.56330.20072 (Lincoln Ave. HSIP Improvement) $303,124.00
$343,287.00
5. STRATEGIC PLAN GOAL(S)
lb. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the safety of
the public.
4b. Provide outstanding public service - Provide facilities and services to meet customer expectations.
6. GENERAL PLAN IMPLEMENTATION
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Infrastructure Element Goal 3.0 Ensure adequate maintenance of public rights -of -way to enhance
public safety and improve circulation.
Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -of -way.
17. DISCUSSION and BACKGROUND
The City Council previously approved advertisement for bids at its October 13, 2015 meeting. The bid
solicitation was advertised on January 6, 2016 for a period of three weeks, and bids were opened on
January 29, 2016. Eight bidders submitted proposals as follows:
• :WE
1) Hillcrest Contracting, Inc., Corona ................ $
155,329.00
2) F.S. Contractors, Inc., Sylmar ........................
157,800.00
3) STL Landscape, Inc., Los Angeles ................
160,000.00
4) All American Asphalt, Corona ......................
172,411.00
5) EBS General Engineering, Corona ................
174,750.00
6) Hardy and Harper, Inc., Santa Ana ................
176,000.00
7) Excel Paving Company, Long Beach ............
185,502.50
8) R.J. Noble Company, Orange ........................
185,835.00
The project is mainly funded through the competitive Highway Safety Improvement Program (HSIP) as
administered through Caltrans. The City has been approved for $679,000 from the program for
engineering, acquisition of right -of -way and construction funds for the project.
The project will provide a continuous pedestrian pathway on the north side of Lincoln Avenue from 283'
easterly of Orange -Olive Road to Olive Street. The project will construct additional roadway pavement,
curb and gutter, an ADA curb ramp, and fill in the missing sidewalk gap. Additionally, the project will
construct a storm drain lateral and a catch basin to capture the roadway run -off.
The total estimated construction cost including 10% for contingencies and construction engineering is
$190,000.
The proposed project is categorically exempt from the provisions of the California Environmental
Quality Act (CEQA) under guidelines Section 15301" Existing Facilities" Class 1 (b). The Notice of
Exemption will be filed with the County Recorder's Office upon Council's approval of the plans and
specifications. The construction is scheduled to begin in March 2016 and be completed in 45 calendar
days.
8. ATTACHMENTS
• Location Map
• Bid Abstract
7D;m;ly
U: \Design Projects \SP -3835 Lincoln Avenue Street Improvements \Council \SP -3835 Lincoln Avenue Street Improvements_AWARD.doc
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AGAR -1031°
Recorded in Official Records, Orange County
RECORDING REQUESTED BY AND Hugh Nguyen, Clerk- Recorder
WHEN RECORDED MAIL TO: 11111 III II Il IIIlillll 11 VIII IIII 111 I IIII III III III NO FEE
*$ R 0 0 0 8 5 6 1 3 5 1$*
City of orange 2016000346727 1:51 pm 07/28/16
300 East Chapman Avenue 93 415 N12 A04 1
Orange, California 92866 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Attention: City Clerk
[Space above this line for Recorder's use only.]
THIS DOCUMENT IS RECORDED AT THE
REQUEST AND FOR THE BENEFIT OF THE CITY
OF ORANGE AND IS EXEMPT FROM THE
PAYMENT OF A RECORDING FEE PURSUANT
TO GOVERNMENT CODE SECTIONS 6103 AND
27383. 7
NOTICE OF COMPLETION AND ACCEPTANCE
NOTICE IS HEREBY GIVEN that work on that certain public work and improvements known as "Lincoln Avenue
Street Improvements (Bid No. 156 -16, SP- 3835)" (herein referred to as the "Project "), for the owner, the City of
Orange, a municipal corporation (herein referred to as the "City "), whose address is 300 E. Chapman Avenue, Orange,
CA 92866, was completed and accepted by the City Council of the City of Orange on July 12, 2016 at a regular
meeting of its members, at which a quorum was present and acting throughout. The Project is at Various Locations
in the City of Orange, State of California. The contractor who performed (or caused to be performed) said public
work and improvements was Hillcrest Contracting, Inc., a California corporation, with its principal office at 1467
Circle City Drive in the City of Corona, State of California 92879.
The name of the surety on the Labor and Material Bond for the Project is Fidelity and Deposit Company of Maryland
State of Maryland (Bond No. 7648132) in the amount of $155,329.00.
DATED as of the 12th day of July 2016. CITY OF ORANGE, a municipal corporation
Teresa E. Smith
Mayor of the City of Orange
STATE OF CALIFORNIA
COUNTY OF ORANGE
I, Teresa E. Smith, Mayor of the City of Orange, state that I have read the foregoing document, know the contents
thereof, and that the facts therein stated are true of my own knowledge. I hereby declare under penalty of perjury that
the foregoing is true and correct.
DATED as of the 12th day of July 2016 at Orange, California.
Teres . Smith, Mayor of the City of Orange
1, Mary E. Murphy, City Clerk for the City of Orange, hereby attest that Teresa E. Smith is known to me to be the
Mayor of the City of Orange and known to me to be the person who executed the within instrument on behalf of said
municipal corporation, and acknowledged to me that the City of Orange executed the same.
Mary E. Mu Clerk of the City f Orange