SR - - ADVERTISE BIDS 2015-16 ANNUAL PAVEMENT MAINTENANCE VARIOUS LOCATIONSAGENDA ITEM
February 9, 2016
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TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto,
City Manager oil--
FROM: Joe DeFrancesco t
Public Works D' ector
Reviewed/Verifie
City Manager
Finance Dire for
To Be Presented By:
Joe DeFrancesco
X Cons Calendar
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Plan/Environ
1. SUBJECT
Bid No. 156 -30; SP -3946; Annual Pavement Maintenance at Various Locations, Fiscal Year 2015-
2016. Approval of plans and specifications and authorization to advertise for bids.
2. SUMMARY
Plans and specifications have been completed for the Annual Pavement Maintenance Project at
Various Locations, FY 2015 -2016. The project is ready to be advertised for bids. The estimated
construction cost is $2,750,000 including 10% construction engineering and contingency.
3. RECOMMENDED ACTION
Approve plans and specifications and authorize advertising for bids for the Annual Pavement
Maintenance Project at Various Locations, FY 2015 -2016.
4. FISCAL IMPACT
Funds are budgeted in the Capital Improvement Program and are available in the following
accounts:
263.5011.56330.13120 (Local Street Maintenance)
272.5011.56330.13120 (Local Street Maintenance)
$2,000,000
$1,598,303
TOTAL $3,598,303
5. STRATEGIC PLAN GOAL(S)
lb. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the
safety of the public.
4b. Provide outstanding public service - Provide facilities and services to meet customer
expectations.
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6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0 Ensure adequate maintenance of public rights -of -way to enhance
public safety and improve circulation.
Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -of-
way.
17. DISCUSSION and BACKGROUND I
This project is part of our FY 2015 -2016 Annual Street Maintenance activities, and is designed to
prolong pavement life of city streets. Rehabilitation methods vary depending on the sustained
damage but in general consist of asphalt concrete overlays with localized areas of pavement
reconstruction and slurry seal. The rehabilitated pavement will have a longer service life and will
provide a safe and smooth ride for the traveling public.
This asphalt concrete overlay and slurry seal project will rehabilitate approximately 35 residential
streets and 4 arterial streets throughout the City. The streets selected for maintenance in accordance
with our Pavement Management Plan, generally fall into the "poor to fair" category and require
work at this time to prevent total pavement failure and more costly reconstruction in the future.
The total cost is estimated at $2,750,000 including 10% construction engineering and contingency.
If the unit price for slurry and asphalt come in below the estimate, additional streets may be added
for rehabilitation.
The proposed 4 arterial streets are as follow:
1. Main Street from Fwy. 22 to La Veta Ave. and from Chapman Ave. to Collins Ave.
2. Batavia Street from Railroad tracks to Fletcher Ave.
3. Fletcher Avenue from Glassell St. to East End
4. Cannon Street from Chapman Ave. to Creekside Ave.
The proposed project is categorically exempt from the provisions of the California Environmental
Quality Act (CEQA) under CEQA guidelines Section 15301 "Existing Facilities" Class 1 (c). The
CEQA Notice of Exemption will be filed with the County Recorder's Office upon Council's
approval of the plans and specifications.
Construction is estimated to begin in May 2016 and to be completed by October 2016.
18. ATTACHMENTS
• Location List
• Plans, specifications, and cost estimates are available for review in the Public Works
Department
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N: \Public Works\ADMIN\LYoung \Council Items\ COUNCIL \Feb - 2016 \2- 9- 16\Authorization to Advertise Annual Pavement 15- 16.docx
ITEM 2 02/09/2016
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