SR - - APPROPRIATION�pF0Ra.
AGENDA ITEM
February 09, 2016
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
City Manager
FROM: Marie Knig
Community Se ces Dir c r
ReviewedNerified B
City Manager
Finance Dire for
To Be Presented By: Marie
Knight
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1. SUBJECT
Appropriation of $44,817.72 in revenue from a variety of sources: park and facilities maintenance
and renovation at El Modena, Olive and Grijalva Parks; Orange Community Gardens; special
event donations; and from the Metropolitan Water District SoCal Water Smart Rebate program.
2. SUMMARY
Revenues, which were collected as donations, lease fees, rebates, maintenance and renovation, and
water conservation projects at various parks and facilities, will need to be appropriated for the
following purposes:
• User Group maintenance fees in the amount of $9,742.72 for sports field maintenance and
renovation by User Groups at El Modena, Olive, and Grijalva Parks;
• Garden Plot rental fees and forfeited deposits in the amount of $3,625.00 from the
Community Garden;
• Sponsorship donation of $10,000.00 from Chapman University for annual City Special
Events and programs; and
• Rebate of $21,450.00 for Calsense irrigation equipment from Metropolitan Water District
under the SoCal Water Smart rebate program.
3. RECOMMENDED ACTION
l.) Authorize the appropriation of $9,742.72 from Revenue Account 100.7001.42480.00000
(User Group Maintenance Fees) to Expenditure Account 100.7022.51700.00000
(Contractual Services);
2.) Authorize the appropriation of $3,025.00 from Revenue Account 100.7001.44210.20227
(Garden Plots) to Expenditure Account 100.7001.51700.20227 (Garden Plots);
ITEM 02/09/2016
3.) Authorize the appropriation of $600.00 from General Fund unreserved fund balance to
Expenditure Account 100.7001.51700.20227 (Garden Plots);
4.) Authorize the appropriation of $10,000.00 from Revenue Account 100.7001.48390.00000
(General Donations) to Expenditure Account 100.7015.51780.00000 (Other Contractual
Services); and
5.) Authorize the appropriation of $21,450.00 from Revenue Account 550.7021.48380.30047
(Miscellaneous Revenue — Calsense Installation) to Expenditure Account
550.7021.56031.30047 (Calsense Installation).
4. FISCAL IMPACT
Upon appropriation, funds will be available to cover the cost of sports field maintenance,
renovation, other general park facilities maintenance and repair at various parks and facilities, and
for special event related costs as follows:
100.7022.51700.00000 (Contractual Services) $ 9,742.72
100.7001.51700.20227 (Contractual Services) $ 3,625.00
100.7015.51780.00000 (Other Contractual Services) $10,000.00
550.7021.56031.30047 (Calsense Installation) $21,450.00
TOTAL $44,817.72
5. STRATEGIC PLAN GOAL(S)
2. Be a fiscally healthy community
b. Analyze future fiscal needs and potential revenue opportunities
3. Enhance and promote quality of life in the community
a. Refurbish, maintain, develop and/or expand public use places and spaces.
e. Develop and strengthen collaborative partnerships to enhance and promote quality of
life programs. Projects and services.
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.0: Provide recreational facilities and programs that
adequately serve the needs of residents.
Policy 5.1
Maintain existing City parks at levels that provide maximum recreational benefit to City
residents.
Policy 5.2
2
ITEM 02/09/2016
Provide a range of high quality recreational facilities and programming to serve a broad
cross section of residents, including youth, seniors, young adults, mature adults, and people
with disabilities.
7. DISCUSSION and BACKGROUND
User Group Maintenance Fees
Youth sports groups are required to fund some repair and renovation of sports fields that they use
based on the wear that occurs as a result. The Community Services Department developed a
cooperative program with the organizations (User Groups) who utilize sports fields to fund annual
maintenance and renovation. The City collects fees from groups based on a formula for multi -use
fields or actual amounts for work performed on a single -user field. Rather than having the User
Groups contract independently for the work, the City uses the funds to prosecute renovation work
at the fields to bring them up to City standard after each season through a vendor on contract with
the City. This process helps the City avoid any potential liability issues that may arise from
contractors doing work on City property without proper authorization, insurance or licenses. It also
allows Community Services staff the ability to properly manage and approve all work being done
on City sports fields to ensure that the work is performed to City standards.
A total of $9,742.72 was collected from User Groups between April 15, 2015 and January 31,
2016, and will be utilized for sports field maintenance and renovation related to the high impact
and /or repetitive use by the User Groups at El Modena and Grijalva Parks.
Donations
The City of Orange Community Services Department Partnership Campaign includes a $10,000
sponsorship level called the "Orange Tree ". This last 2015 campaign Chapman University donated
$10,000 for the second year in a row. The Department requests that $10,000 be appropriated to
help cover the contractual services costs of the annual City Special Events.
Community Gardens Lease Revenue
The Orange Community Garden is owned by the City of Orange and is managed by the Community
Services Department. Annual lease revenue of $75 per plot for garden plots leased by community
members pays for the cost of utilities, infrastructure and repairs to the Garden. Lease revenue in
the amount of $3,025.00 was received in FY 16, and combined with an additional $600.00 of
forfeited deposits in FY15, will need to be appropriated to fund maintenance costs at the
Community Garden.
MWD So Cal Water Smart Rebate Program
The Community Services Department was granted funding under the So Cal Water Smart Rebate
program for installation of Calsense central irrigation controllers at Hart, Eisenhower, Handy,
Olive, and Pitcher Parks. The rebate amount was based on the number of irrigation stations
ITEM 02/09/2016
included for each irrigation controller installed at $55.00 per station. The total rebate amount of
$21,450.00.
Summary of Revenue Sources and Expenditure Destinations
The total appropriation request is for $44,817.72. These funds will be used for renovation and
repair work at the parks and facilities; special events; Community Garden maintenance; and
Calsense irrigation systems in City parks as listed below:
Revenue Source
Total Collected
Park
Orange Baseball Association
$ 1,600.00
El Modena Park
Orange Lutheran High School
$ 5,710.00
El Modena Park
American Youth Soccer Organization
$ 832.72
Grijalva Park
Olive Pony
$ 1,600.00
Olive Park
Various Community Gardeners
$ 3,625.00
Community Gardens
Chapman University
$10,000.00
Special Events
MWD Rebate
$21,450.00
Various Parks
TOTAL $44,817.72
8. ATTACHMENTS
None
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ITEM 02/09/2016