SR - - REIMBURSEMENT STATE OF CALIFORNIA� pP ORS
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OIYTY
AGENDA ITEM
February 9, 2016
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
City Manager
FROM: Jack L. Thomas, Fire Chief
ReviewedNerified By:
Project
City Manager
Description of Incident
Finance Dire or
Amount
To Be Prese By: Josh Gerard,
Administrative Captain
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Council Reports _
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Plan/Environ
1. SUBJECT
Appropriation of funds received from State of California.
2. SUMMARY
Costs for strike team and individual overhead deployments represent non - budgeted expenditures
for the Fire Department. These costs are reimbursed by the State of California at a later date. The
Fire Department recently received reimbursement checks for the following amounts;
$65,025.08 from the State of California for the Lake Fire in San Bernardino County
$7,287.71 from the State of California for the Pine Fire in San Bernardino County
$20,684.57 from the State of California for the Willow Fire in Madera County
$12,383.58 from the State of California for the Highway Fire in Riverside County
$27,888.77 from the State of California for the Beaver Fire in Siskiyou County
$46,097.13 from the State of California for the Mad River Complex in Trinity County
$6,579.97 from the State of California for the Lake Fire in San Bernardino County
Following the receipt of these payments, funds need to be appropriated into their respective
expenditure accounts for FY 2015 -16.
3. RECOMMENDED ACTION
Accept into the City's revenue budget a total reimbursement of $185,949.81 in payments from
the State of California into account number 100.3021.48212 - Reimbursement from O.E.S,
within the following project numbers:
ITEM 1 2/09/16
Project
Revenue
Description of Incident
Account
Amount
Reimbursement
Lake Fire in San Bernardino County
40102
$65,025.08
ITEM 1 2/09/16
Pine Fire
40103
7,287.71
Willow Fire
40104
20,684.57
Highway Fire
00000
12,383.58
Beaver Fire
00000
27,888.77
Mad River Complex
40105
46,097.13
Lake Fire
40102
6,579.97
Authorize the appropriation into expenditure account number 100.3021.53860 — Strike Team
Expenditures, within the project numbers and amounts as follows:
Description of Expenditure
Project
Account
Expenditure
Amount
Lake Fire in San Bernardino County
40102
$65,025.08
Pine Fire
40103
7,287.71
Willow Fire
40104
20,684.57
Highway Fire
00000
12,383.58
Beaver Fire
00000
27,888.77
Mad River Complex
40105
46,097.13
Lake Fire
40102
6,579.97
4. FISCAL IMPACT
Upon appropriation, funds will be available to reimburse the costs of Fire Department Safety
Overtime and travel expenses for these incidents as follows:
100.3 021.5 3 860.40102
100.3 021.5 3 860.40103
100.3021.53860.40104
100.3 021.5 3 860.00000
100.3 021.5 3 8 60.00000
100.3 021.5 3 860.40105
100.3021.53860.40102
(Strike Team Expend -Lake Fire July 2015)
(Strike Team Expend -Pine Fire July 2015)
(Strike Team Expend - Willow Fire Aug 2015)
(Strike Team Expenditures)
(Strike Team Expenditures)
(Strike Team Expend -Mad River 2015)
(Strike Team Expend -Lake Fire July 2015)
$65,025.08
$7,287.71
$20,684.57
$12,383.58
$27,888.77
$46,097.13
$6,579.97
5. STRATEGIC PLAN GO
Provide for a safe community.
a. Provide staffing and resources to deliver services that ensure public safety.
6. GENERAL PLAN IMPLEMENTATION 7��
Public Safety Goal 3.0: Protect lives and property of Orange residents and businesses from
urban and wild land fire hazards.
Policy 3.7 Continue to adopt and honor agreements with adjacent communities for mutual aid
assistance.
ITEM 2 2/09/16
7. DISCUSSION and BACKGROUND
The Fire Department is a party to a state -level agreement with Cal -OES to provide fire and
emergency assistance to State and Federal Fire agencies. This agreement is managed by Cal -OES
and referred to as the California Fire Assistance Agreement (CFAA). Under this agreement,
Orange City Fire Department generally provides resources two different ways; Strike Teams and
Individual Overhead.
Strike team deployments involve an Engine Company or Battalion Chief /Deputy Chief
responding with their vehicle as part of a multi- agency team to an incident. Individual Overhead
resources respond to fill a specific role for an incident, such as Safety Officer or Line Emergency
Medical Technician (EMT). Following the return from one of these incidents, reimbursement
paperwork and invoices are submitted by the Fire Department to Cal -OES. The additional funds,
if appropriated, will reimburse Fire Department overtime and travel expenditures incurred during
these incidents.
8. ATTACHMENTS
N/A
ITEM 2/09/16