SR - AGR-6305 - FIBER OPTIC INSTALLATION TAFT LIBRARY & FIRE STATION NO 3a
C CP
AGENDA ITEM
January 12,2016
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
City Manager
FROM: Joe DeFrancesco
Public Works D ector
ReviewedNerifieplyi
City Manager
Finance Direct
To Be Presented By:
Joe DeFrancesco
X Cons Calendar
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Plan /Environ
1. SUBJECT
Award of Contract: Bid No. 156 -15; Taft Library & Fire Station No. 3 Fiber Optic Installation
Project (SP- 3931).
2. SUMMARY
Bids for Taft Library & Fire Station No. 3 Fiber Optic Installation Project were received, and
opened on November 19, 2015. Six bidders responded to the Notice Inviting Bids. The apparent
low bidder is PTM General Engineering Services, Inc. of Riverside, CA in the amount of
$218,812.00.
13. RECOMMENDED ACTION J
Award the contract to PTM General Engineering Services, Inc. of Riverside, CA in the amount of
$218,812.00 and authorize the Mayor to execute and the City Clerk to attest the contract on
behalf of the City.
4. FISCAL IMPACT
Funds are available in the following accounts:
500.1601.56020.30071 Capital Projects -Fiber Optic Cable Installation $ 49,900.00
560.1601.56020.30071 Fire Facilities -Fiber Optic Cable Installation $ 125,000.00
573.1601.56020.30071 Library Impact -Fiber Optic Cable Installation $ 178,000.00
Total $ 352,900.00
15. STRATEGIC PLAN GOAL(S)
4c. Provide outstanding public service — Enhance technology to improve public accessibility to
information and services.
ITEM 3 01/12/16
C Printed on Recycled Paper
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0 Ensure adequate provision of electricity, natural gas, telephone,
and data services and cable television.
Policy 4.3: Promote the use of new and emerging communication technologies.
7. DISCUSSION and BACKGROUND
The City Council previously approved advertisement for bids in its October 13, 2015 meeting.
The bid solicitation was advertised on October 21, 2015 for a period of four weeks, and bids
were opened on November 19, 2015. Six bidders submitted proposals as follows:
TOTAL BID
1) PTM General Engineering Services, Riverside $ 218,812.00
2) Crosstown Electrical & Data, Irwindale 232,660.00
3) SECC Corporation, Chino 267,815.00
4) DBX, Inc., Temecula 274,421.00
5) GA Technical Services, Rancho Cucamonga 294,664.52
6) Minako America Corporation, Gardena 339,000.00
The City's Information Technology Strategic Plan identified a necessity of fiber optic cable in all
city facilities to improve voice and data communications efficiencies. Over the past three years,
the City extended its fiber network to several additional facilities including Fire Station No. 4
and Fire Station No. 7. The Taft Branch Library and Fire Station No. 3 are the most deficient
facilities in the communication system.
The work to be done includes, but will not be limited to, the installation of conduit, pull boxes,
splice vaults /splice boxes, splice enclosures, fiber optic cable, fiber optic patch panels, system
integration, testing, and all the necessary appurtenances to provide a complete communication
system from the field elements to Taft Branch Library and Fire Station No. 3 in accordance with
Project plans and Special Provisions.
The Engineer's estimate of construction cost is $350,000 which includes 10% for contingencies
and construction engineering.
The proposed project is categorically exempt from the provisions of the 2014 CEQA Guidelines
under Article 19. "Categorical Exemptions ", Section 15301 "Existing Facilities ", classifies this
project as Class 1 (c) "Existing highways and streets, sidewalks, gutters, bicycle and pedestrian
trails, and similar facilities ". This categorical exemption applies because the project involves
only the installation of fiber optic cable to the existing streets involving negligible or no
expansion and does not increase capacity of the streets. The Notice of Exemption has been filed
with the County Recorder's Office.
The construction is scheduled to begin in January 2016 and be completed within sixty calendar
days.
18. ATTACHMENTS
• Location Map
• Bid Abstract
ITEM 2 01/12/16
PCAR- (0305 (i )
Recorded in Official Records, Orange County
RECORDING REQUESTED BY AND Hugh Nguyen, Clerk- Recorder
WHEN RECORDED MAIL TO: II 01 I III II IIII III II II IIII 11101 III I II III NO FEE
City of Orange *$ R 0 0 0 8 5 6 1 3 5 2$*
300 East Chapman Avenue 2016000346728 1:51 pm 07128/16
Orange, California 92866 93 415 NI2 A04 1
Attention: City Clerk 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
[Space above this line for Recorder's use only.)
THIS DOCUMENT IS RECORDED AT THE
REQUEST AND FOR THE BENEFIT OF THE CITY
OF ORANGE AND IS EXEMPT FROM THE
PAYMENT OF A RECORDING FEE PURSUANT
TO GOVERNMENT CODE SECTIONS 6103 AND
27383.
NOTICE OF COMPLETION AND ACCEPTANCE NC`
NOTICE IS HEREBY GIVEN that work on that certain public work and improvements known as "Taft Library and
Fire Station #3 Fiber Optic Cable Installation Project (Bid No. 156 -15; SP- 3931)" (herein referred to as the "Project "),
for the owner, the City of Orange, a municipal corporation (herein referred to as the "City "), whose address is 300 E.
Chapman Avenue, Orange, CA 92866, was completed and accepted by the City Council of the City of Orange on July
12, 2016 at a regular meeting of its members, at which a quorum was present and acting throughout. The Project is
Taft Library at 740 E Taft Avenue and Fire Station #3 at 1910 N. Shaffer Street in the City of Orange, State of
California. The contractor who performed (or caused to be performed) said public work and improvements was PTM
General Engineering Services, Inc., a California corporation, with its principal office at 5942 Acorn Street in the City
of Riverside, State of California 92504.
The name of the surety on the Labor and Material Bond for the Project is International Fidelity Insurance Company
of New Jersey (Bond No. 691101) in the amount of $218,812.00.
DATED as of the 12th day of July 2016. CITY OF ORANGE, a municipal corporation
' "A'v
eresa E. Smith
Mayor of the City of Orange
STATE OF CALIFORNIA
COUNTY OF ORANGE
I, Teresa E. Smith, Mayor of the City of Orange, state that I have read the foregoing document, know the contents
thereof, and that the facts therein stated are true of my own knowledge. I hereby declare under penalty of perjury that
the foregoing is true and correct.
DATED as of the 12th day of July 2016 at Orange, California.
t � i/
eres. E. Smith, Mayor of the City of Orange
I, Mary E. Murphy, City Clerk for the City of Orange, hereby attest that Teresa E. Smith is known to me to be the
Mayor of the City of Orange and known to me to be the person who executed the within instrument on behalf of said
municipal corporation, and acknowledged to me that the City of Orange executed the same.
Mary E. M •, two Jerk of the City of Ora tie