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AGENDAITEM
January 12, 2016
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
City Manager
FROM: Marie Knight
C;;��o,,��m��munity Services Director Ifiv
ReviewedNerified By:
City Manager
Finance Direc r
To Be Presented By: Marie Knight
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1 1. SUBJECT
Agreement with C.A. Granger Construction Inc. for the amount of $55,100.00 to provide
demolition and hardscape installation of the Hart Park Dance Floor.
2. SUMMARY
This Agreement is to provide concrete and brick demolition and removal, concrete and brick
paving and installation, and landscape and irrigation modifications and repair at the Hart Park
Dance Floor, located at 701 South Glassell St.
3. RECOMMENDED ACTION
1. Approve Agreement and authorize the Mayor and City Clerk to execute on behalf of the
City;
2. Appropriate $8,600.00 from Fund 510 (Park Acquisition and Development) unreserved
fund balance to 510.7021.56015.20038 (Hart Park Dance Floor); and
3. Appropriate $11,500.00 from revenue account 100.7021.48390.20038 (Hart Park Dance
Floor) to 550.7021.56015.20038 (Hart Park Dance Floor).
4. FISCAL IMPACT
Upon appropriations, funds will be available to cover the cost of the agreement as follows:
510.7021.56015.20038 (Hart Park Dance Floor) $43,600.00
550.7021.56015.20038 (Hart Park Dance Floor) $11,500.00
$55,100.00
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5. STRATEGIC PLAN GOAL(S)
3a: Renovate, refurbish and improve public use places and spaces that are functional and safe.
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.0: Provide recreational facilities and programs that
adequately serve the needs of residents.
Policy 5.1
Maintain existing City parks at levels that provide maximum recreational benefit to City
residents.
7. DISCUSSION and BACKGROUND
Background
Hart Park is a 41 acre community park, originally acquired by the City in 1933. The park features
barbeques and picnic pavilions, sports fields, tennis courts, a tot -lot, a community room and two
swimming pools. There are acres of open space and a Bandshell with adjacent dance floor which
make the park an ideal place for parties, family reunions and music events. The Bandshell and
dance floor provide a very special event space which has served as the venue for the City's Summer
Concerts in the Park, and other music events and parties. The popularity of these well attended
events often times overwhelms the existing, small scale circular brick dance floor, forcing people
to dance and stand on the surrounding turf. Also, there is currently no accessible path of travel
connecting the dance floor to existing sidewalks in the park. The use during these events also
makes it difficult to maintain healthy turf in this area due to the amount of foot traffic and dancing.
The City is seeking to increase the size of the dance floor over 3 times its existing size, and to
provide a new accessible path of travel from an existing adjacent sidewalk to the dance floor. The
new, larger dance floor and path will be constructed over a concrete base with brick paving, which
will maintain the look of the existing dance floor.
As part of this project, the Community Services Department included an opportunity for
sponsorship bricks into the design of the Dance Floor. The Department embarked on a program to
offer to the public the ability to purchase a brick to be engraved and placed into the Dance Floor
brick layout. Each brick is purchased for $100.00 and all proceeds go to offset the cost of the
project. As of December 17, 2015, 114 bricks had been sold, resulting in a project cost offset of
over $11,400.00. It is estimated that $ 12,000.00 will be raised by brick sponsorships before the
project is built.
Though the Hart Park Bandshell is designated as contributing structure or feature to the historic
downtown district, the Dance Floor was originally installed in the 1980s and is not considered
historic.
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ITEM 01/12/16
Discussion
The Community Services Department sent out a public formal bid (Bid 156 -17) request for this
work based on approved plans and specifications. Bids were received on November 19, 2015 from
three qualified contractors. The Community Services Department has selected C.A. Granger
Construction Inc. as the lowest qualified responsible bidder to complete the work. The work will
include demolition of the existing concrete and brick dance floor, construction of concrete base
and brick paving for new dance floor and walkway, and grading, landscape and irrigation repairs.
The new dance floor will maintain the look of the existing dance floor, using the same bricks and
circular paving pattern. The project also includes the incorporation of engraved commemorative
bricks into the dance floor and path, and the center of the dance floor will feature a 24" round
plaque that depicts the historic Bandshell.
The amount of the bid received from C.A Granger Construction Inc. is $50,090.00. The Agreement
provides for a contingency amount of up to 10% ($5,010.00) for a total contract amount of
$55,100.00. This contingency amount will only be utilized in the event of unforeseen
circumstances that may arise during construction upon approval of this agreement. The Contractor
will complete this work during the month of March, 2016.
8. ATTACHMENTS
Bid Abstract
Draft Agreement
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