SR - AGR-5655.1 - DESIGN SERVICES DEPOT PARKING STRUCTURESo; �a
AGENDA ITEM
October 13, 2015
TO: Honorable Chairperson and Directors
of the Successor Agency to
the Orange Redevelopment Agency
THRU: Rick Otto
City Manager
FROM: Lisa L. Ki1
Economic
1. SUBJECT
ReviewedNerified B
City Manager
Finance Directo
To Be Presented By:
Lisa Kim
X Cons Calendar
City Mgr Rpts
Council Reports
Legal Affairs
Boards /Crates _
Public Hrgs
Admin Reports
Plan /Environ
First Amendment to Consultant Services Agreement between the Successor Agency and LPA,
Inc. to incorporate the revised scope of services associated with architectural design and
engineering services for the Metrolink Parking Structure Project.
2. SUMMARY
The First Amendment to Consultant Services Agreement between the Successor Agency and
LPA, Inc. incorporates revisions to the original scope of services associated with architectural
design and engineering services for the Metrolink Parking Structure Project. The original 2010
Consultant Services Agreement is deemed an enforceable obligation by the State Department of
Finance. Any modifications to an enforceable obligation, including additions and deletions to
scope of services require the approval of the Oversight Board and the State Department of
Finance.
3. RECOMMENDED ACTION
1) Approve the First Amendment between the Successor Agency and LPA, Inc. to incorporate
the revised scope of services associated with architectural design and engineering services for
the Metrolink Parking Structure Project; and,
2) Authorize the Chairperson and Successor Agency Clerk to execute the First Amendment on
behalf of the Successor Agency.
4. FISCAL IMPACT
Use of redevelopment funds were approved by the State Department of Finance through the
Recognized Obligation Payment Schedule process are available for the LPA Agreement for
architectural design and engineering services for Phase 1 (design phase) of the project.
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An approved Cooperative Agreement C -3 -2065 secured $16.7 million in funding from the
Orange County Transportation Authority and $3.7 million from the former Orange
Redevelopment Agency bond funds for a total of $20.4 million for the construction of the
Metrolink Parking Structure. Funding for construction administration for Phase 2 (construction
phase) were approved through this Cooperative Agreement.
5. STRATEGIC PLAN GOAL(S)
2. Be a fiscally healthy community
d. Effectively manage and develop City assets.
e. Create an environment to attract, retain and expand economic opportunities.
3. Enhance and promote quality of life in the community
a. Refurbish, maintain, develop and /or expand public use places and spaces.
d. Maintain and improve multi -modal transportation throughout the City.
6. GENERAL PLAN IMPLEMENTATION
Land Use (LU) Element — Goal 5.0 - Maintain and enhance the vibrant, transit - accessible,
pedestrian friendly, and livable character of Old Towne's neighborhoods and commercial core.
LU Policy 5.4 Develop additional sensitively designed public parking in Old Towne.
Circulation and Mobility (CM) Element Policy 5.1 — Provide adequate parking to protect and
support the economic vitality and diversity of Old Towne.
CM Policy 3.1 — Work with OCTA and other agencies to assess City public transportation needs
and to ensure delivery of services when and where they are needed.
7. DISCUSSION and BACKGROUND
Background
In November 2010, the Agency Board of Directors of the former Orange Redevelopment Agency
approved a Consultant Services Agreement with LPA, Inc. (LPA Agreement) to provide for
architectural design and engineering services for the Metrolink Parking Structure Project. The
LPA Agreement totaled $2,645,445 for Phase 1 in the amount of $2,069,490 for design and
Phase 2 in the amount of $575,954 for construction/design administration. For Phase 1, the LPA
Agreement is funded in part with OCTA funds in the amount of 73% and redevelopment bond
proceeds in amount of 27 %.
The original scope of services was comprised of designing: 1) the Lemon Street parking
structure; 2) the Lemon Street retail; 3) an option for the Lemon Street residential; 4) a West
Chapman parking structure; and, 5) a West Chapman retail component. Over the course of the
project conceptual work, there have been scope changes including the elimination of the West
Chapman parking structure, and the Lemon Street retail and residential concepts. These changes
to the original scope of services resulted in a reduction in design costs from $2,645,445 to
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$1,541,928. However, a recent review of the remaining scope will require an adjustment in this
amount.
Discussion
From 2012 to 2014, there have been unanticipated project delays by to the State Department of
Finance in association with redevelopment dissolution. The project has since resumed and
revisions to the scope of services resulted in project cost increases to restart the design team,
conduct additional public outreach, prepare design revisions, and prepare additional technical
studies as well as finalizing the construction drawings and bid specifications.
The First Amendment incorporates revisions to the scope of services described above for a net
increase of $312,111 for Phase 1 (Design) and a net increase of $48,641 for Phase 2
(Construction) bringing the total LPA contract from $1,541,928 to $1,902,681. To date, LPA has
completed: (1) conceptual designs; (2) public outreach; (3) schematics drawings; (4) design
development drawings; and (5) 80% completion of construction drawings. Remaining duties
include: preparation of bid specifications, parking management plan, photovoltaic design plans;
peer review; final construction estimates; and meeting attendance at Design Review Committee,
Planning Commission and City Council related to project entitlement approvals. Overall, there is
project savings and the original contract amount would be adjusted from $2,645,445 to
$1,902,681.
With a portion of the LPA Agreement funded in part with redevelopment funds, completion of
the work under the LPA Agreement and related First Amendment requires formal approvals by
the State Department of Finance (DOF). Any modifications to an enforceable obligation,
including additions and deletions to the original scope of services require the approval of the
Oversight Board and DOF. In an abundance of caution, it is recommended that the Successor
Agency approve the First Amendment with LPA, Inc. to incorporate the revised scope of services
associated with architectural design and engineering services for the Metrolink Parking Structure
Project.
8. ATTACHMENTS
• First Amendment to Consultant Services Agreement
NA\Economic Development Files \STAFF REPORTS\2015 \101315a LPA Revised Scope of Services.doc
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