SR - - ADVERTISE BIDS FIBER OPTIC CABLE INSTALLATION TAFT LIBRARY & FIRE STATION NO 3�pFOR�_
G`�.dcp"r6e.i�• �c�
a.
T4
AGENDA ITEM
October 13, 2015
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
City Manager
FROM: Joe DeFrancesco
Public Works 94r ector
ReviewedNerified B
City Manager
Finance Directo
To Be Presented : Joe DeFrancesco
X Cons Calendar
City Mgr Rpts
Council Reports
Legal Affairs
Boards /Crates _
Public Hrgs
Admin Reports
Plan /Environ
1. SUBJECT
Bid No. 156 -15; Approval of plans and specifications, and request authorization to advertise for
bids for construction of Taft Library and Fire Station #3 Fiber Optic Cable Installation Project
(SP -3931)
2. SUMMARY
Plans and specifications have been completed for the Taft Library and Fire Station #3 Fiber Optic
Cable Installation Project. The project is ready to be advertised for bids. The total estimated
construction cost including 10% for contingencies and construction engineering is $350,000.
3. RECOMMENDED ACTION
Approve plans and specifications and authorize advertising for bids for the Taft Library and Fire
Station #3 Fiber Optic Cable Installation Project.
4. FISCAL IMPACT
Funds are available in the following account:
500.1601.56020.30071 (Capital Projects -Fiber Optic Cable Installation) $ 50,000.00
560.1601.56020.30071 (Fire Facilities -Fiber Optic Cable Installation) $ 125,000.00
573.1601.56020.30071 (Library Impact -Fiber Optic Cable Installation) $ 178,000.00
Total $ 353,000.00
5. STRATEGIC PLAN GOAL(S)
4c. Provide outstanding public service — Enhance technology to improve public accessibility to
information and services.
ITEM 3.1 - 1 10/13/15
C �s
Printed on Recycled Paper
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0 Ensure adequate provision of electricity, natural gas, telephone,
and data services and cable television.
Policy 4.3: Promote the use of new and emerging communication technologies.
7. DISCUSSION and BACKGROUND
The City's Information Technology Strategic Plan identified a necessity of fiber optic cable in all
city facilities to improve voice and data communications efficiencies. Taft Branch Library and
Fire Station #3 are the most deficient facilities in the communication system.
The Public Works Department has completed preparing the final plans and specifications for the
Taft Library and Fire Station #3 Fiber Optic Cable Installation and the project is now ready to be
advertised for bids. The work to be done includes, but will not be limited to the installation of
conduit, pull boxes, splice vaults /splice boxes, splice enclosures, fiber optic cable, fiber optic
patch panels, system integration, testing and all the necessary appurtenances to provide a
complete communication system from the field elements to Taft Branch Library and Fire Station
No. 3 in accordance with Project plans and Special Provisions.
The Engineer's estimate of construction cost is $350,000 which includes 10% for contingencies
and construction engineering.
The proposed project is categorically exempt from the provisions of the 2014 CEQA Guidelines
under Article 19. "Categorical Exemptions ", Section 15301 "Existing Facilities ", classifies this
project as Class 1 (c) "Existing highways and streets, sidewalks, gutters, bicycle and pedestrian
trails, and similar facilities ". This categorical exemption applies because the project involves
only the installation of fiber optic cable to the existing streets involving negligible or no
expansion and does not increase capacity of the streets. The Notice of Exemption has been filed
with the County Recorder's Office.
The construction is scheduled to begin in early 2016 and be completed within sixty calendar
days.
8. ATTACHMENTS
• Location Map
• Plans, specifications, and cost estimates are available for review in the Public Works
Department
JD;rn;ly
NAPublic Works\ADMIN\LYoung \Council Items \COUNCIL \Oct - 2015 \10- 13 -15 \SP -3865 Taft Library and Fire Station_Adv .doe
ITEM 2 10/13/15
O Printed on Recycled Paper