SR - - (29)September 8, 2015
5:00 p.m. Closed Session
6:00 p.m. Regular Session
Council Chambers
300 E. Chapman Avenue, Orange, CA 92866
TERESA E. SMITH
Mayor
FRED M. WHITAKER
Mayor pro tem
MICHAEL ALVAREZ
Councilmember
Wayne W. Winthers
City Attorney
MARK A. MURPHY
Councilmember
KIMBERLEE NICHOLS
Councilmember
Rick Otto Mary E. Murphy
Interim City Manager City Clerk
In compliance with Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132)
and the federal rules and regulations adopted in implementation thereof, the Agenda will be made
available in appropriate alternative formats to persons with a disability. Please contact the City Clerk's
Office either in person at 300 E. Chapman Ave., Orange, CA. or by calling (714) 744 -5500 no later than
10:00 AM on the City business day preceding the scheduled meeting.
GENERAL PROTOCOL
The City of Orange City Council welcomes you to this meeting and encourages your
participation. Regular City Council meetings are held on the second Tuesday of each month at
6:00 p.m.
Agenda Information
This agenda contains a brief general description of each item to be considered. The Agenda and
supporting documentation is available at 3:00 p.m. on the Thursday prior to the Council meeting
at the City Clerk's Office located at City Hall, 300 E. Chapman Avenue, Orange, during regular
business hours, 7:30 a.m. - 5:30 p.m. Monday through Thursday, and alternating Fridays, as well
as on the City's Website www.cityoforange.org. Any documents received after the agenda
packet distribution, are available at the Council meeting, City Clerk Office counter, and are
posted on the City's Website. Information may be obtained by calling the City Clerk's Office at
(714) 744 -5500.
Public Testimony
Pursuant to Government Code Section 54954.3, the public may comment on any agenda item
before or during consideration by the City Council, and on any other matters under the Council's
jurisdiction. Applicants making presentations to the Council on agenda items are given
sufficient time to address the Council and are also provided an opportunity to address questions
from the public. The public is then allowed up to three (3) minutes to speak on that specific
agenda item. General public comments are agendized under Public Comments section at the
beginning of the 6:00 p.m. Session.
In accordance with Ordinance No. 10 -01 any person making personal, impertinent, slanderous or
profane remarks or who becomes boisterous while addressing the Council shall, by the presiding
officer, be barred from further audience before the Council, unless permission to continue is
granted by a majority vote of the Council. In accordance with Ordinance No. 43 -60 no person
except City officials and their representatives shall be permitted within the rail in front of the
Council Chambers without the express consent of the Council. Members of the public are
advised that all pagers, cellular telephones and any other communication devices are to be turned
off upon entering the e City Council Chambers. Your cooperation is appreciated
TO SPEAK ON ANY ITEM ON THE AGENDA, complete a speaker's card located at the
entrance to the Council Chambers. Enter the item's Agenda number on your speaker card and
give it to the City Clerk. WHEN SPEAKING, please face the City Council and state your name
and address for the record. The Mayor will call on you to speak when that Agenda item is
considered.
Televised Meeting Schedule
Regular City Council meetings are televised live on Time Warner Cable Channel 3 and AT &T
U -verse Channel 99 and streamed live and on- demand on the City's website at
www.cjtvo1`6range.og4
Persons filming or taping Council meetings are asked to identify themselves by filling out the
reverse side of the speaker's card or presenting a business card to the City Clerk.
CITY COUNCIL AGENDA
September 8, 2015
5:00 P.M. SESSION
1. ROLL CALL
PRESENT -
ABSENT -
2. ORAL COMMUNICATIONS
At this time, members of the public may address the Council on any closed session items
only. Comments are limited to three minutes per person.
3. RECESS TO CLOSED SESSION
a. Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
City Negotiators: Laura Kalty, Special Counsel, Mike Harary, Assistant Human
Resources Director, Will Kolbow, Finance Director and Lisa
Kim, Economic Development Manager.
Employee Organizations: All bargaining groups.
b. Public Employee Appointment — Pursuant to Government Code Section 54957(b):
Title: City Manager
4. ADJOURNMENT
The next Regular City Council Meeting will be held on Tuesday, September 8, 2015, at
6:00 p.m. in the Council Chambers.
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CITY COUNCIL AGENDA
September 8, 2015
6:00 P.M. SESSION
1. OPENING
1.1 INVOCATION
Reverend Chineta Goodjoin, New Hope Presbyterian Church
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
1.3 ROLL CALL
PRESENT -
ABSENT -
1.4 PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS
Proclamation naming September as Library Card Sign -up Month.
Proclamation naming September as CERT Month.
Presentation from Chapman University's Solar Decathlon Team.
Presentation of Retirement Resolution to Aurelio "Al" Medina.
2. PUBLIC COMMENTS
At this time, members of the public may address the Council on any off - agenda items
within the subject matter jurisdiction of the Council, provided that NO action may be
taken on off - agenda items unless authorized by law. Comments are limited to three
minutes per person.
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CITY COUNCIL AGENDA
September 8, 2015
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion
approving the recommended action listed on the Agenda. Any member of the City
Council, staff or the public may request an item be removed from the Consent Calendar
for discussion or separate action. Unless otherwise specified in the request to remove an
item from the Consent Calendar, all items removed shall be considered immediately
following action on the remaining items on the Consent Calendar.
3A. CONSENT CALENDAR
3.1 Confirmation of warrant registers dated July 30, August 6, 10, 13, 19, 20, 26, and 27,
2015.
RECOMMENDED ACTION: Approve.
3.2 City Council Minutes, Regular Meeting of August 11, 2015.
RECOMMENDED ACTION: Approve.
3.3 Waive reading in full of all ordinances on the Agenda.
RECOMMENDED ACTION: Approve.
3.4 Investment Oversight Committee Report for the period ending August 31, 2015.
RECOMMENDED ACTION: Receive and file.
AGREEMENTS
3.5 Agreement with Integrity Automated Solutions (IAS) for an amount not to exceed
$37,960 for an Energy Management System (EMS) and Access Door Upgrades for
several city buildings.
RECOMMENDED ACTION: Approve Agreement and authorize the Mayor and City
Clerk to execute the necessary documents on behalf of the City.
3.6 Approval of a consultant services agreement between Willdan Homeland Solutions
for preparation of a Local Hazard Mitigation Plan (LHMP).
RECOMMENDED ACTION: Approve the agreement with Willdan Homeland Solutions
for development of Local Hazard Mitigation Plan (LHMP) in an amount not to exceed
$43,895.92.
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CITY COUNCIL AGENDA
September 8, 2015
3. CONSENT CALENDAR (Continued)
3.7 Approval of expenditure for service agreement with Xerox Government Systems,
LLC to provide Firehouse RMS (Records Management Software), FH Inspector for
iPad, as well as service and training.
RECOMMENDED ACTION: 1) Approve a 5 year agreement between the City of
Orange and Xerox Government Systems, LLC, as the sole source provider for
comprehensive Records Management Software (Firehouse RMS) with iOS field
applications and authorize the Mayor and City Clerk to execute on behalf of the City; and
2) Authorize the expenditure of funds from account 560.3012.56033.20239 (Records
Management Software) in the amount of $60,020.
3.8 Approval of a consultant services agreement with Moore, Iacofano, Goltsman, Inc.,
a private planning consultant firm, to provide current and advance planning
assignments and prepare planning studies and reports.
RECOMMENDED ACTION: Approve and authorize the Mayor and City Clerk to
execute the professional services agreement with Moore, Iacofano, Goltsman, Inc., not to
exceed $45,000.
3.9 Employment Agreement with City Manager Richard Otto.
RECOMMENDED ACTION: Approve Employment Agreement with City Manager
Richard Otto.
APPROPRIATIONS
3.10 Appropriation of funds received from Rancho Santiago Community College District
(Santa Ana College) for Fire Department Training Hours.
RECOMMENDED ACTION: 1) Accept into the City's revenue budget an $18,821.04
payment from Rancho Santiago Community College District, into revenue account
100.3023.48210.20234 — (Santa Ana College 15 -16); and 2) Authorize the appropriation
of $18,821.04 into expenditure account 100.3023.51840.20234 — (Santa Ana College 15-
16).
BIDS
3.11 Rejection of all bids for Bid No. 145 -57; Drought Resistant Landscape Renovation
for Water Plant Headquarters and South Yard.
RECOMMENDED ACTION: Reject all bids received.
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CITY COUNCIL AGENDA
September 8, 2015
3. CONSENT CALENDAR (Continued)
3.12 CLAIMS
The following claim(s) have been received and investigated by the City Attorney's Office
and/or the Risk Manager. After a thorough investigation with the involved departments,
it is the recommendation of the City Attorney's Office that the claim(s) be denied.
1) Deny the following Application to Present a Late Claim:
a. Maricela Agramont
2) Deny the following Claims for Damages:
a. Cheryl Davidson Zuidema
b. Mercury Insurance subrogee for James R. Smith
c. Addie Ford, Orange Motors
d. State Farm subrogee for Zoila Naranjo
e. Dolores Alvarez
f. Edgar E. Martinez
RECOMMENDED ACTION: Deny Claim(s) for damages and refer to City Attorney
and Adjuster.
CONTRACTS
3.13 Award of Contract — Bid No. 156 -03; Award of FY 2014 -15 Community
Development Block Grant (CDBG) Street /Sewer Improvement Projects: First
Street, Kelly Avenue, Pixley Street, Center Street, Culver Avenue, Parker Street
and Clark Street.
RECOMMENDED ACTION: 1) Award the contract in the amount of $559,027 to All
American Asphalt, and authorize the Mayor and City Clerk to execute the necessary
documents on behalf of the City; and 2) Approve the transfer of funds among the
following accounts:
CDBG
310.9645.57130.11070 CDBG Contingency
310.9645.56330.30033 (First Rehab.)
$ 6,000.00
CDBG
310.9645.57130.11070 CDBG Contingency
310.9645.56330.30035 (Pixley Rehab.)
$ 1,000.00
CDBG
310.9645.57130.11070 CDBG Contin ency
310.9645.56330.30036 (First Sewer)
$28,000.00
CDBG
310.9645.57130.11070 CDBG Contingency
310.9645.56330.30038 (Culver Rehab.)
$63,000.00
Total
1 $98,000.00
3.14 Award of Contract — Bid No. 156 -01; Traffic Striping, Pavement Markings, and
Raised Pavement Markers.
RECOMMENDED ACTION: Award the contract in the amount of $134,425 to BC
Traffic Specialist, and authorize the Mayor and the City Clerk to execute on behalf of the
City.
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CITY COUNCIL AGENDA
September 8, 2015
3. CONSENT CALENDAR (Continued)
3.15 Final Acceptance of Bid No. 145 -45; Lemon Street Storm Drain Improvement
Project performed by Palp, Inc., dba Excel Paving Company; and authorization to
file the Notice of Completion with the County Recorder. (No staff report required
RECOMMENDED ACTION: Accept public work improvements, authorize release of
Federal Insurance Company of Indiana Bond No. 8233 -95 -66 in the amount of
$130,767.00 to the contractor on said job, and authorize the Mayor and City Clerk to
execute the Notice of Completion.
PURCHASES
3.16 Authorization to purchase bus shelters from Tolar Manufacturing Company, Inc.
for Bus Stop Enhancements at Seven Locations Citywide Project.
RECOMMENDED ACTION: Authorization to purchase seven bus shelters in the
amount of $122,420 from Tolar Manufacturing Company, Inc.
3.17 Purchase six cardiac monitor /defibrillators, one Automatic External Defibrillator
(AED) PRO and fourteen replacement AED batteries from Zoll Medical
Corporation.
RECOMMENDED ACTION: Approve the purchase of six Zoll "X" Series cardiac
monitor /defibrillators, one AED PRO, and fourteen replacement AED PRO batteries
from Zoll Medical Corporation for $243,678.51.
RESOLUTIONS
3.18 RESOLUTION NO. 10883
A Resolution of the City Council of the City of Orange to Designate the City of Orange
as Part of the Recycling Market Development Zone.
RECOMMENDED ACTION: Adopt Resolution 10883 incorporating portions of the
City of Orange as a RMDZ and participant in the Orange County RMDZ (OC RMDZ)
program with the City of Huntington Beach as the lead agency.
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CITY COUNCIL AGENDA
September 8, 2015
3. CONSENT CALENDAR (Continued)
3.19 RESOLUTION NO. 10886
A Resolution of the City Council of the City of Orange Expressing Appreciation to
Aurelio "Al" Medina of the Finance Department and Commending Him for Twenty -Five
Years of Loyal and Dedicated Service.
RECOMMENDED ACTION: Approve.
SPECIAL EVENTS
3.20 Special Event Permit with runDisney/Disney Sports Attractions for a Half -
Marathon on Sunday, November 15, 2015.
RECOMMENDED ACTION: Authorize street closures pursuant to the requirements of
Section 12.58.015 of the OMC.
3B. SUCCESSOR AGENCY TO THE ORANGE REDEVELOPMENT AGENCY
3.21 RESOLUTION NO. SAORA -020
A Resolution of the Successor Agency to the Orange Redevelopment Agency
Approving a Recognized Obligation Payment Schedule and Related Administrative
Budget for the period covering January 1, 2016, through June 30, 2016, pursuant to
Section 34177(I)(2)(A) of the California Community Redevelopment Law.
RECOMMENDED ACTION: 1) Approve Resolution No. SAORA -020 and direct
Successor Agency Clerk to record previously stated City Council abstentions and reasons
therefore as part of the minutes; and 2) Direct staff to transmit ROPS 15 -16B and related
Administrative Budget to the Oversight Board of the Successor Agency to the Orange
Redevelopment Agency.
MOTION -
SECOND -
AYES -
END OF CONSENT CALENDAR
4. REPORTS FROM MAYOR SMITH
4.1 Appointment to the City of Orange Planning Commission.
RECOMMENDED ACTION: Appointment of Dave Simpson to the City of Orange
Planning Commission to fill the unexpired term. (Term ending 6/30/16)
MOTION -
SECOND -
AYES -
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CITY COUNCIL AGENDA
September 8, 2015
4. REPORTS FROM MAYOR SMITH (Continued)
4.2 City Council Reorganization.
MOTION -
SECOND -
AYES -
5. REPORTS FROM COUNCILMEMBERS
5.1 Councilmember Alvarez: Report on mosquitos infected with West Nile Virus from
the Orange County Mosquito and Vector Control District.
6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS
7. ADMINISTRATIVE REPORTS
8. REPORTS FROM CITY MANAGER
9. LEGAL AFFAIRS
10. ITEMS RELATING TO THE SUCCESSOR AGENCY OF THE ORANGE
REDEVELOPMENT AGENCY
11. PUBLIC HEARINGS
12. ADJOURNMENT
The next Regular City Council Meeting will be held on Tuesday, October 13, 2015, at
6:00 p.m. in the Council Chambers, with an employee recognition at 4:30 p.m. and a
Closed Session beginning at 5:00 p.m., if necessary.
Declaration of Chief Clerk, Robert Zornado, declaring posting of City Council agenda of a Regular
Meeting of September 8, 2015, at Orange Civic Center kiosk, Police facility at 1107 North Batavia,
and the Main Public Library at 407 E. Chapman; all of said locations being in the City of Orange
and freely accessible to members of the public at least 72 hours before commencement of said
Regular Meeting; and available at the Civic Center City Clerk's Office.
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