SR - - DIRT HAULING PERMIT CHAPMAN UNIVERSITY*�. ° "c* AGENDA ITEM
August 11, 2015
UNTY C
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
Interim City Mana
FROM: Joe DeFrancesco
Public Works D' ector
ReviewedNerified B
City Manager
Finance Director
To Be Presented By:
Joe DeFrancesco
X Cons Calendar City Mgr Rpts
Council Reports Legal Affairs
Boards /Crates Public Hrgs
Admin Reports Plan/Environ
i. susJEcr __ 7=::]
Dirt Hauling Permit for KTGY Group, Inc., on behalf of Chapman University.
2. SUMMARY
KTGY Group, Inc., (KTGY) acting as a consultant to Chapman University, is requesting a dirt-
hauling permit to allow the export of approximately 76,000 cubic yards of earth material from the
Chapman University Center for Science and Technology site on the west side of Center St.
between Sycamore Ave. and Walnut Ave.
3. RECOMMENDED ACTION
Approve issuance of a dirt- hauling permit for the project, located on the west side of Center St.
between Sycamore Ave. and Walnut Ave., subject to the conditions recommended by staff.
4. FISCAL IMPACT
Will generate $960.00 revenue in permit fees.
5. STRATEGIC PLAN GOAL(S) 7=
Ld Assure the development of the City occurs in a fashion that maximizes public safety.
6. GENERAL PLAN IMPLEMENTATION
Circulation & Mobility 1.0: Provide a safe, efficient, and comprehensive circulation system that
serves local needs, meets forecasted demands, and sustains quality of life in neighborhoods.
ITEM 3�,3
8/11/2015
1
L�
0 Printed on Recycled Paper
Policy 1.6: Maintain and repair roadways and sidewalks as necessary to improve circulation and
safety.
7. DISCUSSION and BACKGROUND
Chapman University is completing their construction plans to build the Center for Science and
Technology addition to the campus. The project encompasses the redevelopment of the west side
of Center St. from Sycamore Ave to Walnut Ave. and requires removal of the existing tennis
courts, parking lot, and landscaping. This site will be reconstructed with a new two -level
underground parking structure topped by a new academic facility, the Center for Science and
Technology.
The proposed underground parking structure is designed as an extension of the existing Lastinger
parking structure located below the sports complex. An excavation approximately 140 feet wide
by 560 feet long and 26 feet deep is required to build the parking structure extension, resulting in
the removal of 76,000 cubic yards of earth material. The excavated earth material will be
exported from the site over a five (5) month period of time, which may be extended to account
for unforeseen events, such as rain or inclement weather. The University will begin the
excavation work once the grading permit has been issued by the Public Works Department and
the construction contract has been bid and awarded, estimated Spring of 2016.
Walnut Ave. at Center Street, is a signalized intersection with one lane eastbound and one lane
westbound and left turn pockets. Center Street is the northbound and southbound directions with
one lane on each direction, and no left turn pockets. The north leg of Center Street leads to the
residential units of Chapman University.
The City and Chapman University both recognize the heavy pedestrian use of the intersection
and the immediate vicinity. To enhance pedestrian safety during hauling operations, the existing
crosswalk at the east leg of the intersection will be temporarily removed and the pedestrian traffic
redirected to cross Walnut Avenue further west and away from the active construction area.
Temporary traffic control plans for both vehicles and pedestrians will be in place during the
entire hauling operation, and replaced upon completion.
Pursuant to Section 10.67.030 of the City Municipal Code, a haul permit for the import or export
of earth material in excess of 30,000 cubic yards requires City Council approval.
In concert with the Commercial Vehicle Enforcement Detail of the Orange Police Department,
Traffic Engineering recommends the imposition of the following conditions:
1) The initial number of trucks per day shall not exceed forty (40) subject to an increase to a
maximum of sixty (60) trucks upon approval of the City Traffic Engineer.
2) A cash bond may be required to insure against loss of pavement life along primary haul
routes.
3) No storage or queuing of haul trucks will occur on city streets or on the freeways. The
staging area and the excavation on -site will be large enough to accommodate all of the
2
trucks queuing for the dirt. Hauling trucks will be retained at the grading contractor's
site(s) and released via telecommunications.
4) The haul route shall be the following:
4.1) Exit the SR -91 Freeway at N. Glassell Street, travel southbound to Walnut Avenue,
eastbound to the jobsite. Enter excavation from Walnut Avenue. Exit jobsite onto N.
Center Street, then northbound back to Walnut Avenue, westbound on Walnut
Avenue, then north on N. Glassell Street to SR -91 Freeway.
4.2) Exit the SR -57 Freeway at Katella Avenue, travel eastbound to N. Glassell Street,
southbound to Walnut Avenue, eastbound to the jobsite. Enter excavation from Walnut
Avenue. Exit jobsite onto N. Center Street, then northbound back to Walnut Avenue,
westbound on Walnut Avenue, then north on Glassell Street and westbound on Katella
Avenue to SR -57.
5) Additional route(s) may be necessary on availability of dump sites. Any such route shall be
authorized only when approved by the City Traffic Engineer, and when an appropriate
Rider to the Transportation Permit is obtained.
6) The sidewalks on the north side of Walnut Ave. between Grand St. and Center St., and
west side of Center St. between Sycamore Ave. and Walnut Ave. adjacent to the project
site shall be closed throughout the construction period. Appropriate SIDEWALK
CLOSED signs shall be installed and maintained by the Contractor. Sidewalk shall be
reopened at completion of the project in a condition deemed acceptable by the City
Engineer.
7) The existing pavement on Glassell St., Walnut Ave., and Center St., along the haul route
shall be tested, pavement condition assessed, and approved by the City Engineer, prior to
the start of hauling operations, and prior to any route changes, and again upon completion.
Any sections of pavement found to have deteriorated will be repaired or replaced, by
Chapman University at the City's direction. Specific pavement testing will be as directed
by the City Engineer. A copy of the study shall be provided to the City prior to issuance of
the haul permit.
8) Contractor shall temporarily fix any potholes that may occur along the approved truck
routes, using a hot -patch method; cold patch will not be acceptable.
9) Hours of hauling operations shall be from 9:00 A.M. to 3:30 P.M., Monday through Friday,
(excluding Holidays). Contractor is advised that on -site construction may be allowed in
accordance with Section 8.24.070 of the Orange Municipal Code regarding Noise
Abatement, to work on -site from 7:00 A.M. through 4:00 P.M. with the following provisos.
No employees or agent of the Contractor shall start engines of any construction equipment
or trucks working on the project site prior to 7:00 A.M. under any circumstances. No
trucks may be parked on city streets adjacent to the jobsite with motors running prior to
7:00 A.M. when on -site work may commence, including personal vehicles belonging to
your employees, and employees of any subcontractor.
3
10) Duration of the haul permit shall be five (5) months from date of issuance which may be
extended by the Public Works Director or designee to account for unforeseen events.
11) Contractor shall submit a traffic management plan including vehicular and pedestrian
temporary traffic control plan for review and approval of the City prior to commencement
of hauling operations. A flagman shall be provided at the ingress and egress to the work site
on Walnut Ave. and Center St. Advance warning signing and safety devices as approved
by the City Traffic Engineer shall be in place at all times during traffic control by flagmen.
The flagman shall be on duty to control traffic at all times when hauling activity is in
progress. Traffic control plan shall show temporary modification of pavement markings
(including crosswalk), and modification to existing traffic signal to temporarily disengage
pedestrian signal devices at the intersection. At that time during the hauling operations
when exiting southbound onto Center St. becomes necessary, Contractor shall be required
to install temporary barriers (K -rail or equivalent) along the parking lane on the west side
of Center St. from Sycamore Ave. to Walnut Ave.
12) The Contractor shall provide street sweeping during each haul day on those streets utilized
in the haul route. Sweeping shall occur as necessary throughout the working day and shall
not wait to be performed at the end of the day, as directed by the City. A vacuum truck
may be required for clean-up and compliance with the Storm Drain Act, at the discretion of
the City. Additional sweeping by City forces, if necessary, will be billed to the Contractor
and the haul permit shall be suspended until resolution of any sweeping problems.
Construction site must be swept and washed clean at the end of each workday as noted in
Section 7 -10, "Public Convenience and Safety" of the City of Orange Standard
Specifications.
13) The Contractor will post a $5,000.00 clean-up deposit to guarantee that the street shall
remain clean.
14) Haul route streets shall be washed every working day at the discretion of the City.
Contractor shall provide a gravel bed and shaker bar, and shall wash off wheels and
undercarriage of exiting vehicles prior to entering city streets to avoid tracking dirt and mud
onto city roadways. A water truck may be required for dust control on the jobsite at the
sole discretion of the City Inspectors. Water Quality Management Plan (WQMP) will be
required and all requirements of same shall be adhered to.
15) As a result of the BIT Legislation (Bi- Annual Inspection of Commercial Vehicles, Drivers
and Facilities) the vehicle safety inspections formerly required are not necessary. The
Orange Police Department will, however, perform spot checks during the entire duration of
this permit.
16) Violation of any condition of the haul permit or applicable sections of the State of
California Vehicle Code by the Contractor or his subcontractors shall be cause, upon
notification to the Contractor, for immediate suspension or revocation of the haul permit.
17) A responsible agent of the Contractor be identified and will be available to respond to
Police and Public Works officials concerns, or inquiries at any time.
18) That the OPD Commercial Enforcement Detail, or the City Engineer will determine when
wind conditions are of a magnitude requiring cessation of hauling activities for that day.
To accommodate vehicles en- route, hauling will cease one (1) hour after the decision to
cease has been made.
19) All loads of earth material shall be filled below the top of the sideboard, as outlined in the
California Vehicle Code, or the loads shall be covered by a tarpaulin, as provided in the
City Municipal Code, Ordinance 10.67, Section 10.67.030, Paragraph A.2, which states as
follows:
"Trailers carrying loads of earth material shall, in a manner adequate to prevent the
earth material from blowing or bouncing out of or otherwise leaving the truck and/or
trailer while traveling or standing upon any public roadway, either wet down the loads
or cover the load of earth material with a tarpaulin prior to entering upon any public
roadway in the City of Orange."
20) Permit is VOID if these conditions are not attached. A copy of this permit, with conditions,
must be maintained in the cab of the truck at all times it is operating on city streets. It shall
be the Contractor's responsibility to obtain necessary permits, distribute to sub - contractors
and Contractor shall not be relieved of any fees associated with said permits. It shall be the
Contractor's responsibility to maintain control of his sub - contractors and advise them of the
conditions of the haul permit.
Contractor shall agree to take corrective and disciplinary action against those who violate the
rules and regulations established by this Permit.
City Council approval of this request does not relieve Contractor of its responsibility to secure
haul permits from the Public Works Department.
8. ATTACHMENTS
• Detailed Dirt Hauling Route
• Haul Routes #1 & #2
• Exhibit A — Letter of Request
• Exhibit B — Excavation Plan
JD /js:ml:pt
L:7 Dirt Haul CU ScienceTech Report
[N:/PublicWorks /Admin /Traffic Council Items /2015 Reports /August]
5
CITY COUNCIL MINUTES
3. CONSENT CALENDAR (Continued)
AUGUST 11, 2015
3.22 Final Acceptance of Bid No. 145 -31; Annual Concrete Replacement at Various
Locations Phase 2, FY 2014 -2015 performed by CJ Concrete Construction, Inc.; and
authorization to file the Notice of Completion with the County Recorder. No staff
report required (A2100.0 Agr -6210)
ACTION: Accepted public work improvements, authorized release of Westchester Fire
Insurance Company of Pennsylvania Bond No. K09131395 in the amount of $589,300.00
to the contractor on said job, and authorized the Mayor and City Clerk to execute the Notice
of Completion.
PERMITS
(ITEM REMOVED AND HEARD SEPARATELY)
3.23 Dirt Hauling Permit for KTGY Group, Inc. on behalf of Chapman University.
(P1300.0)
Discussion — City Traffic Engineer Jacki Scott provided a brief staff report and answered
Councilmember Alvarez's questions regarding the path the trucks will take and their
schedule in areas where there have been automobile and pedestrian accidents in the past.
City Traffic Engineer Scott stated that trucks will be staggered and limited during certain
hours; and staff will monitor and enforce the conditions of the permit. Staff will also reach
out to area schools to ensure there are no conflicts with the truck schedules and the time
that students get out of school.
Ken Ryan, KGTY Group, answered Councilmember Alvarez's questions regarding traffic
safety. He assured Council that all drivers and foremen will be made aware of any safety
issues.
MOTION — Smith
SECOND — Whitaker
AYES — Whitaker, Smith, Murphy, Nichols
ABSTAIN —Alvarez*
Moved to approve issuance of a dirt hauling permit for the project located on the west side
of Center St. between Sycamore Ave. and Walnut Ave. subject to the conditions
recommended by staff.
MINUTE ORDER — Councilmember Alvarez: "The reason I abstained on this item is that
at this point, I can't vote yes or no on it. I attended that scoping meeting and it's probably
for the first time that it seems as though Chapman is not reaching out, the way I would like
to see it, to the neighborhoods that are being impacted either by the students or the traffic
or the construction. And right now, I think that by doing this, in my mind, I hope that
somebody in the higher echelons of Chapman University will see that there is one
councilman that, for the first time in my first eight years in office and now my next three,
can't really support what they're doing at this time."
*NOTE — The City Attorney explained that Councilmember Alvarez's abstention is
officially recorded as a "Yes" vote.
PAGE 7