SR - AGR-6250 - PLAN REVIEW SERVICES�pFORa_
AGENDA ITEM
August 11, 2015
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
Interim City Manager
FROM: Jack L. Thomas, Interim Fire Chie
ReviewedNerified By:
City Manager
Finance Dire or
To Be Presented By: Josh Gerard,
Administrative Captain
X Cons Calendar _
City Mgr Rpts
Council Reports _
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Boards /Cmtes _
Public Hrgs
Admin Reports
Plan/Environ
1. SUBJECT
Approval of an updated agreement between Wittman Enterprises and the City of Orange for
Emergency Medical Services (EMS) Transportation Program billing services.
2. SUMMARY
Wittman Enterprises is the current contractor for Orange City Fire Department's EMS
Transportation Program billing services. Their role is to collect the fees and charges generated
when Fire Department personnel treat and/or transport citizens to the hospital. The current
contract expired on June 30, 2015.
3. RECOMMENDED ACTION
Authorize the Mayor and City Clerk to execute a Professional Services Agreement between the
City of Orange and Wittman Enterprises.
4. FISCAL IMPACT
Sufficient funding is budgeted and available in the following expenditure accounts:
100.3022.51670.00000 (Other Professional and Consulting Services) $60,000
125.3015.51670.00000 (Other Professional and Consulting Services) $120,000
(Total): $180,000
5. STRATEGIC PLAN GOAL(S)
2. Be a fiscally healthy community.
[a]. Expend fiscal resources responsibly.
ITEM Z5.1 D 1 8/11/15
6. GENERAL PLAN IMPLEMENTATION
Public Safety Goal 6.0: Provide public safety services of the highest quality.
Policy 6.7: Maintain and update the City's Multi- Hazard Functional Plan as needed, and ensure
ongoing consistency between the General Plan and the Multi- Hazard Functional Plan and Fire
Department Strategic Deployment Plan.
7. DISCUSSION and BACKGROUND
The City Council is required by the Orange Municipal Code to approve all contracts with
consultants which exceed $30,000 in a single fiscal year. The City Council is authorized by state
law to enter into contracts with consultants when such work cannot be performed by in -house
staff.
Wittman Enterprises became the Fire Department's EMS billing agency in April 1996 with an
initial fee based on a net collection of 6.5 %. Since that time, their customer service has been
unparalleled and extremely responsive. Based upon the Fire Department's experience with
Wittman and their documented performance in the area of collections, the renewal of their
contract for the term of July 1, 2015 through June 30, 2020 is recommended.
Following the Fire Department's transition to Electronic Patient Care Reporting (EPCR),
Wittman reduced the net collection fee from 6.5% to 5.9% in January of 2014. During the first
two years of the next contract term (2015- 2020), Wittman has agreed to reduce the net collection
fee to 5.4 %. The next three years of the contract will experience minimal increases in billing
collections with a 5.75% rate in year five. Years 1 -5 of the contract are detailed below for
reference:
Year 1 and 2 (5.4 %) Year 3 (5.5 %) Year 4 (5.6 %) Year 5 (5.75 %)
Wittman Enterprises currently performs EMS billing services for all Orange County Fire
Departments who provide their own ambulance transport service including Newport Beach and
Huntington Beach. For cities offering transport services within Orange County, Wittman
Enterprises provides the critical resources required to perform the most comprehensive billing
collection services currently available.
8. ATTACHMENTS
- Professional Services Agreement between the City of Orange and Wittman Enterprises, LLC.
-City of Orange Fire Department Appendix A (amended with 2015 agreement).
ITEM 2 8/11/15
CITY COUNCIL MINUTES
AUGUST 11, 2015
3.6 Fourth and Final Amendment to Agreement with Siemens Industry, Inc./Republic
Intelligent Transportation Services to provide Emergency Response Services for
traffic signals and street lighting maintenance. (A2100.0 Agr- 5713.4)
ACTION: Approved fourth and final Amendment to Contract AGR -5713 with Siemens
Industry, Inc. /Republic Intelligent Transportation Services (ITS) in an amount not to
exceed $40,000 to provide emergency response services for traffic signals and street
lighting maintenance services within the City, and authorized the Mayor and City Clerk to
execute on behalf of the City.
3.7 Third Amendment to Contract with Commercial Aquatic Services, Inc. for an
amount not to exceed $35,354.80 in FY 15 -16. (A2100.0 Agr- 5576.A.3)
ACTION: Approved the contract and authorized the Mayor and City Clerk to execute on
behalf of the City.
3.8 Attorney Services Agreement with the Law Firm of Kutak Rock LLP to provide Legal
Services related to Litigation Defense in an amount not to exceed $100,000. (A2100.0
Agr -6248)
ACTION: Approved the agreement and authorized the Mayor and City Clerk to execute
on behalf of the City.
3.9 Award of Consultant Services Agreement to Raftelis Financial Consultants for
preparing the Sanitation Rate Study. (A2100.0 Agr -6249)
ACTION: Awarded the contract in the amount of $38,638.00 to Raftelis Financial
Consultants and authorized the Mayor and City Clerk to execute on behalf of the City.
3.10 Updated Agreement between Wittman Enterprises and the City of Orange for
Emergency Medical Services (EMS) Transportation Program billing services.
(A2100.0 Agr -6250)
ACTION: Authorized the Mayor and City Clerk to execute a Professional Services
Agreement between the City of Orange and Wittman Enterprises.
3.11 Consultant Services Agreement between Bureau Veritas North America, Inc. and the
City of Orange for Plan Review Services for Fiscal Year 2015 -16. (A2100.0 Agr -
3100.L)
ACTION: Approved the renewed agreement between the City of Orange and Bureau
Veritas North America, Inc. in an amount not to exceed $70,000 for Fiscal Year 2015 -16
and authorized the Mayor and City Clerk to execute on behalf of the City.
3.12 Number not used.
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