SR - AGR-5576.A.3 - THIRD AMENDMENT POOL MAINTENANCEAGENDA ITEM
August 11, 2015
TO: Honorable Mayor and
Members of the City Council
THRU: Rick Otto
Interim City Mana er `
FROM: Marie Knight G✓ i �`�
Community ery c Direct r
ReviewedNerified By:
City Manager
Finance Direc or
To Be Presented By: Marie Knight
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Plan/Environ
1. SUBJECT
Third Amendment to Contract with Commercial Aquatic Services, Inc. for an amount not to exceed
$35,354.80 in FY 15 -16.
2. SUMMARY
Commercial Aquatic Services, Inc. has provided pool cleaning, maintenance and repair for Hart Park Pool
since 2011. This Amendment increases the annual amount for FY 15 -16.
3. RECOMMENDED ACTION
Approve Contract and authorize the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
Funds are available to cover the cost of the Contract as follows:
100.7022.51700.00000 (Contractual Services) $35,354.80
5. STRATEGIC PLAN GOAL(S)
3a. Enhance and promote quality of life in the community — Refurbish, maintain, develop and/or expand
public use places and spaces.
ITEM 6., 08/11/15
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 5.0: Provide recreational facilities and programs that adequately serve the
needs of residents.
Policy 5.1: Maintain existing City parks at levels that provide maximum recreational benefit to City
residents.
7. DISCUSSION and BACKGROUND
The City established a five -year contract with Commercial Aquatic Services, Inc. in July 2011 for
maintenance of the Hart Park Pool at $25,354.80 per year. The contract services include pool cleaning,
chemical supply, and repair and replacement of pool equipment.
The cost of additional equipment repairs has exceeded the dollar amounts provided for in the current
contract due to increasing costs for maintaining older equipment, some of which are nearing end -of -life.
The original contract was amended in FY 12 -13 to add $15,438.52 as a one -time cost for the installation
of some additional pool equipment. In May 2014, the original contract was amended to increase the
amount for services in FY 13 -14 by $11,500.00 and by $10,000.00 for FY 14 -15. This Third Amendment
increases the contract amount by $10,000.00 for FY 15 -16 to cover the estimated costs of repairs, and will
keep the maintenance costs at $35,354.80, which is the same as FY 14 -15. The Third Amendment covers
the last year of the current contract, and a Request for Bids for pool maintenance services is anticipated to
be circulated for FY 16 -17 and beyond.
Due to the age and continued maintenance issues related to the pool equipment, an equipment replacement
project is planned for FY 15 -16. This should help to alleviate on -going maintenance cost increases in the
future.
8. ATTACHMENTS
Draft Amendment
ITEM 08/11/15
CITY COUNCIL MINUTES
AUGUST 11, 2015
3.6 Fourth and Final Amendment to Agreement with Siemens Industry, Inc./Republic
Intelligent Transportation Services to provide Emergency Response Services for
traffic signals and street lighting maintenance. (A2100.0 Agr- 5713.4)
ACTION: Approved fourth and final Amendment to Contract AGR -5713 with Siemens
Industry, Inc. /Republic Intelligent Transportation Services (ITS) in an amount not to
exceed $40,000 to provide emergency response services for traffic signals and street
lighting maintenance services within the City, and authorized the Mayor and City Clerk to
execute on behalf of the City.
3.7 Third Amendment to Contract with Commercial Aquatic Services, Inc. for an
amount not to exceed $35,354.80 in FY 15 -16. (A2100.0 Agr- 5576.A.3)
ACTION: Approved the contract and authorized the Mayor and City Clerk to execute on
behalf of the City.
3.8 Attorney Services Agreement with the Law Firm of Kutak Rock LLP to provide Legal
Services related to Litigation Defense in an amount not to exceed $100,000. (A2100.0
Agr -6248)
ACTION: Approved the agreement and authorized the Mayor and City Clerk to execute
on behalf of the City.
3.9 Award of Consultant Services Agreement to Raftelis Financial Consultants for
preparing the Sanitation Rate Study. (A2100.0 Agr -6249)
ACTION: Awarded the contract in the amount of $38,638.00 to Raftelis Financial
Consultants and authorized the Mayor and City Clerk to execute on behalf of the City.
3.10 Updated Agreement between Wittman Enterprises and the City of Orange for
Emergency Medical Services (EMS) Transportation Program billing services.
(A2100.0 Agr -6250)
ACTION: Authorized the Mayor and City Clerk to execute a Professional Services
Agreement between the City of Orange and Wittman Enterprises.
3.11 Consultant Services Agreement between Bureau Veritas North America, Inc. and the
City of Orange for Plan Review Services for Fiscal Year 2015 -16. (A2100.0 Agr -
3100.L)
ACTION: Approved the renewed agreement between the City of Orange and Bureau
Veritas North America, Inc. in an amount not to exceed $70,000 for Fiscal Year 2015 -16
and authorized the Mayor and City Clerk to execute on behalf of the City.
3.12 Number not used.
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