SR - - (21)June 9, 2015
4:00 p.m. Closed Session
6:00 p.m. Regular Session
Council Chambers
300 E. Chapman Avenue, Orange, CA 92866
TERESA E. SMITH
MAYOR
FRED M. WHITAKER
Mayor pro tem
MICHAEL ALVAREZ
Councilmember
Wayne W. Winthers
City Attorney
MARK A. MURPHY
Councilmember
KIMBERLEE NICHOLS
Councilmember
Rick Otto Mary E. Murphy
Interim City Manager City Clerk
In compliance with Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132)
and the federal rules and regulations adopted in implementation thereof, the Agenda will be made
available in appropriate alternative formats to persons with a disability. Please contact the City Clerk's
Office either in person at 300 E. Chapman Ave., Orange, CA. or by calling (714) 744 -5500 no later than
10:00 AM on the City business day preceding the scheduled meeting.
GENERAL PROTOCOL
The City of Orange City Council welcomes you to this meeting and encourages your
participation. Regular City Council meetings are held on the second Tuesday of each month at
6:00 p.m.
Agenda Information
This agenda contains a brief general description of each item to be considered. The Agenda and
supporting documentation is available at 3:00 p.m. on the Thursday prior to the Council meeting
at the City Clerk's Office located at City Hall, 300 E. Chapman Avenue, Orange, during regular
business hours, 7:30 a.m. - 5:30 p.m. Monday through Thursday, and alternating Fridays, as well
as on the City's Website www.cityoforange.org. Any documents received after the agenda
packet distribution, are available at the Council meeting, City Clerk Office counter, and are
posted on the City's Website. Information may be obtained by calling the City Clerk's Office at
(714) 744 -5500.
Public Testimony
Pursuant to Government Code Section 54954.3, the public may comment on any agenda item
before or during consideration by the City Council, and on any other matters under the Council's
jurisdiction. Applicants making presentations to the Council on agenda items are given sufficient
time to address the Council and are also provided an opportunity to address questions from the
public. The public is then allowed up to three (3) minutes to speak on that specific agenda item.
General public comments are agendized under Public Comments section at the beginning of the
6:00 p.m. Session.
In accordance with Ordinance No. 10 -01 any person making personal, impertinent, slanderous or
profane remarks or who becomes boisterous while addressing the Council shall, by the presiding
officer, be barred from further audience before the Council, unless permission to continue is
granted by a majority vote of the Council. In accordance with Ordinance No. 43 -60 no person
except City officials and their representatives shall be permitted within the rail in front of the
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Televised Meeting Schedule
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CITY COUNCIL AGENDA
June 9, 2015
4:00 P.M. SESSION
1. ROLL CALL
PRESENT -
ABSENT -
2. ORAL COMMUNICATIONS
At this time, members of the public may address the Council on any closed session items
only. Comments are limited to three minutes per person.
3. RECESS TO CLOSED SESSION
a. Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
City Negotiators: Laura Kalty, Special Counsel, Mike Harary, Assistant Human
Resources Director, Will Kolbow, Finance Director and Lisa
Kim, Economic Development Manager.
Employee Organizations: All bargaining groups.
4. ADJOURNMENT
The next Regular City Council Meeting will be held on Tuesday, June 9, 2015, at 6:00
p.m. in the Council Chambers.
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CITY COUNCIL AGENDA
June 9, 2015
6:00 P.M. SESSION
1. OPENING
1.1 INVOCATION
Reverend Chineta Goodjoin, New Hope Presbyterian Church
1.2 PLEDGE OF ALLEGIANCE TO THE FLAG
Councilmember Mark A. Murphy
1.3 ROLL CALL
PRESENT -
ABSENT -
1.3 PRESENTATIONS/ ANNOUNCEMENTS/ INTRODUCTIONS
Presentation of a Military Banner to Michael Paulsen
Presentation of a Retirement Resolution for Pat Buttress, Orange Planning Commissioner
Memorial Adjournment for Jo Barrera, wife of Mayor Pro Tem Emeritus Fred Barrera
2. PUBLIC COMMENTS
At this time, members of the public may address the Council on any off - agenda items
within the subject matter jurisdiction of the Council, provided that NO action may be
taken on off - agenda items unless authorized by law. Comments are limited to three
minutes per person.
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CITY COUNCIL AGENDA
June 9, 2015
3. CONSENT CALENDAR
All items on the Consent Calendar are considered routine and are enacted by one motion
approving the recommended action listed on the Agenda. Any member of the City
Council, staff or the public may request an item be removed from the Consent Calendar
for discussion or separate action. Unless otherwise specified in the request to remove an
item from the Consent Calendar, all items removed shall be considered immediately
following action on the remaining items on the Consent Calendar.
3.1 Confirmation of warrant registers dated, May 7, 14, 21, and 28, 2015.
RECOMMENDED ACTION: Approve.
3.2 City Council Minutes, Regular Meeting of May 12, 2015.
RECOMMENDED ACTION: Approve.
3.3 Waive reading in full of all ordinances on the Agenda.
RECOMMENDED ACTION: Approve.
3.4 Investment Oversight Committee Report for the period ending May 31, 2015.
RECOMMENDED ACTION: Receive and file.
3.5 City of Orange "Standards of Cover Assessment 2015" study conducted by Citygate
Associates, LLC on behalf of the Orange City Fire Department.
RECOMMENDED ACTION: Receive and file.
3.6 Approval of expenditure for City of Orange Fire Department's Strategic Plan.
RECOMMENDED ACTION: 1) Approve the expenditure for the Fire Department's
Strategic Plan to be performed on a sole source basis by Citygate Associates, LLC; and 2)
Authorize the purchase of the Strategic Plan study from expenditure account
100.3011.51670.00000 (Other Professional and Consulting Services) in the amount of
$49,360.
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CITY COUNCIL AGENDA
June 9, 2015
3. CONSENT CALENDAR (Continued)
AGREEMENTS
3.7 Agreement with California Forensic Phlebotomy (CFP), Inc. to take evidence in
incidents that involve DUI and drugs for the Police Department.
RECOMMENDED ACTION: Approve the Consultant Services Agreement between the
City of Orange and CFP in an amount not to exceed $100,000 and authorize the Mayor
and the City Clerk to execute on behalf of the City.
3.8 Agreement with TriTech Software Systems (formerly VisionAIR) for software
upgrades and maintenance for the Police Department's computer -aided dispatch
and records management system (CAD /RMS).
RECOMMENDED ACTION: Approve the Consultant Services Agreement between the
City of Orange and TriTech Software Systems in the amount of $103,068.58 and
authorize the Mayor and the City Clerk to execute on behalf of the City.
3.9 Agreement with Judicial Data Systems Corporation (JDS) for parking citation
processing for the Police Department.
RECOMMENDED ACTION: Approve the Consultant Services Agreement between the
City of Orange and JDS in an amount not to exceed $50,000 and authorize the Mayor and
the City Clerk to execute on behalf of the City.
3.10 Agreements with County of Orange for Provision of Point of Dispensing (POD) Site
Equipment Services and Provision of Point of Dispensing Site Services.
RECOMMENDED ACTION: When received from the County, approve the Agreements
between the City of Orange and County of Orange Provision of Point of Dispensing
(POD) Site Equipment Services and Provision of Point of Dispensing Site Services and
authorize the Mayor and the City Clerk to execute the agreement on behalf of the City.
3.11 Affordable Housing Loan Agreement by and between the City of Orange and
Lemon Grove, LP Relating to 1148 North Lemon Street.
RECOMMENDED ACTION: 1) Adopt Resolution No. 10869 - A Resolution of the City
Council of the City of Orange Approving an Affordable Housing Loan Agreement by and
between the City of Orange and Lemon Grove, LP relating to 1148 North Lemon Street
and Making Certain Findings; and 2) Authorize the City Manager to execute the
Agreement and all related documents on behalf of the City.
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CITY COUNCIL AGENDA
June 9, 2015
3. CONSENT CALENDAR (Continued)
3.12 Agreement with Willdan Financial Services to perform special district
administration, delinquency management, arbitrage rebate, and municipal
disclosure services.
RECOMMENDED ACTION: Approve and authorize the Mayor and City Clerk to
execute the agreement with Willdan Financial Services on behalf of the City.
3.13 Second Amendment to SirsiDynix Migration to Unicorn Software License and
Purchase Agreement (AGR #4384) for maintenance support of SirsiDynix online
library catalog software.
RECOMMENDED ACTION: Approve the amendment and authorize the Mayor and
City Clerk to execute on behalf of the City.
BIDS
3.14 Bid No. 145 -37; Sewer Line Cleaning and Video Inspection, rejection of all bids.
RECOMMENDED ACTION: 1) Reject all bids received; and 2) Authorize staff to re-
advertise this project with a reduced scope of work.
3.15 Bid No. 145 -52; Bus Stop Enhancements at Seven Locations Citywide Project,
rejection of all bids.
RECOMMENDED ACTION: 1) Reject all bids received; 2) Accept into the City's
revenue budget a $145,446 grant from Orange County Transportation Authority (OCTA)
into revenue account number 550.5011.45110.30076 Bus Stop Enhancements; and 3)
Authorize the appropriation of $145,446 into expenditure account number
550.5011.56100.30076 for the Bus Stop Enhancements.
3.16 Bid No. 145 -57; Drought Resistant Landscape Renovation of the Water Plant
Headquarters and South Yard (W -673); and approval of plans and specifications
and authorization to advertise for bids.
RECOMMENDED ACTION: Approve plans and specifications and authorize
advertising for bids for the Drought Resistant Landscape Renovation for Water Plant
Headquarters and South yard Project (W -673).
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CITY COUNCIL AGENDA
June 9, 2015
3. CONSENT CALENDAR (Continued)
3.17 CLAIMS
The following claim(s) have been received and investigated by the City Attorney's Office
and /or the Risk Manager. After a thorough investigation with the involved departments,
it is the recommendation of the City Attorney's Office that the claim(s) be denied.
A. Thomas James Dawkins, Jr.
RECOMMENDED ACTION: Deny Claim(s) for damages and refer to City Attorney and
Adjuster.
CONTRACTS
3.18 Award of Contract - Bid No. 145 -53; Sewer Line Replacement at Various Locations
Project, FY 2014 -15.
RECOMMENDED ACTION: 1) Approve Vasily Company, Inc. of Shadow Hills
withdrawal bid request; and 2) Accept the next lowest bid, and award the contract to
Vasilj, Inc. of Irwindale, California, in the amount of $1,043,300 and authorize the Mayor
and City Clerk to execute the contract on behalf of the City.
3.19 Award of Contract - Bid No.145 -39; Well No. 27 Equipping Plan (W -659).
RECOMMENDED ACTION: 1) Transfer $300,000.00 from Account No.
600.8011.56411.18120 (Well 28 Construction) to Account No. 600.8011.56411.18119
(Well 27 Construction); 2) Authorize the appropriation of $200,000.00 from the Water
Fund Unreserved Fund Balance to Account No. 600.8011.56411.18119 (Well 27
Construction); and 3) Award a contract in the amount of $2,244,587.00 to Cora
Constructors, Inc. and authorize the Mayor and City Clerk to execute the necessary
documents on behalf of the City.
3.20 Final Acceptance of Bid No. 145 -03; Glassell St. and Palm Ave. Intersection Traffic
Signal Installation project performed by Elecnor Belco Electric, Inc., and
authorization to file the Notice of Completion with the County Recorder. No staff
report required.)
RECOMMENDED ACTION: Accept public work improvements, authorize release of
Fidelity and Deposit Co. of Maryland Bond No. PRF9172210 in the amount of
$293,000.00 to the contractor on said job, and authorize the Mayor and City Clerk to
execute the Notice of Completion.
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CITY COUNCIL AGENDA
June 9, 2015
3. CONSENT CALENDAR (Continued)
3.21 Contract Change Order No. 2 and Final for Agreement No. 6168; Installation of
network cabling for Civic Center Administration, Public Works, Community
Services, Corporation Yard Fleet, and other City off - campus buildings Project.
RECOMMENDED ACTION: Approve Contract Change Order No. 2 and Final in the
amount of $11,500 to GA Technical Services, Inc.
PURCHASES
3.22 Purchase of Winchester Law Enforcement ammunition from Dooley Enterprises,
Inc. as a sole source vendor for fiscal year 2015 -16.
RECOMMENDED ACTION: Authorize the purchase of Police Department ammunition from
Dooley Enterprises, Inc. in the amount of $70,000 for fiscal year 2015 -16.
3.23 Purchase of Police Department uniforms and accessories from Keystone Uniforms
OC through a cooperative purchasing agreement for fiscal year 2015 -16.
RECOMMENDED ACTION: Authorize purchase of Police Department uniforms from
Keystone Uniforms OC in the amount of $90,000.
3.24 Approve the purchase of two aerial lift trucks for a total amount of $291,007.20.
RECOMMENDED ACTION: Authorize the purchase of two aerial lift trucks from Altec
Industries, Inc. and Authorize the City Manager to surplus the replaced vehicles.
RESOLUTIONS
3.25 RESOLUTION NO. 10866
A Resolution of the City Council of the City of Orange approving and adopting a
Statement of Investment Policy for Fiscal Year 2015 -16.
RECOMMENDED ACTION: Approve.
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CITY COUNCIL AGENDA
June 9, 2015
3. CONSENT CALENDAR (Continued)
3.26 RESOLUTION NO. 10872
A Resolution of the City Council of the City of Orange authorizing an application for
funds for the Environmental Cleanup, Tier 1 Grant Program under Orange County Local
Transportation Ordinance No. 3 for installation of a Bio Clean Hydrodynamic Separator
Unit and Connector Pipe Screens.
RECOMMENDED ACTION: Approve
3.27 RESOLUTION NO. 10873
A Resolution of the City Council of the City of Orange concerning the status of the
Circulation and Mobility Element and Mitigation Fee Program for the City of Orange.
RECOMMENDED ACTION: Approve.
3.28 RESOLUTION NO. 10874
A Resolution of the City Council of the City of Orange expressing appreciation and
commending Patricia "Pat" Buttress for four and one -half years of dedicated service to
the Planning Commission.
RECOMMENDED ACTION: Approve.
SPECIAL EVENTS
3.29 Request to close the Orange Public Libraries to accommodate various events and
holidays in FY 2015 -16.
RECOMMENDED ACTION: Approve the closure of the Orange Public Library &
History Center (OPL & HC) and the two branches (Taft & El Modena) as follows:
Friday & Saturday, July 3rd & 4 th (all branches closed); Friday, September 4" (OPL & HC
closed from 2:30 - 6 p.m.); Saturday, September 5t (OPL & HC closed all day); and
Monday, January 18 (all branches closed all day).
MOTION -
SECOND -
AYES -
END OF CONSENT CALENDAR
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CITY COUNCIL AGENDA
June 9, 2015
4. REPORTS FROM MAYOR SMITH
4.1 Appointment(s) to the City of Orange Planning Commission.
RECOMMENDED ACTION: Appointment(s) of Doug Willits to City of Orange
Planning Commission.
MOTION -
SECOND -
AYES -
5. REPORTS FROM COUNCILMEMBERS
6. REPORTS FROM BOARDS, COMMITTEES, AND COMMISSIONS
6.1 Accept the Resignation of William Steiner from the Planning Commission, Effective
June 30, 2015; Post Vacancy Notice Pursuant to the Maddy Act.
MOTION -
SECOND -
AYES -
7. ADMINISTRATIVE REPORTS
7.1 Resolution of Support for a Year - Around Homeless Emergency Shelter and Multi
Service Center for North Orange County.
RECOMMENDED ACTION: Approve Resolution No. 10875.
MOTION -
SECOND -
AYES -
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CITY COUNCIL AGENDA
June 9, 2015
8. REPORTS FROM CITY MANAGER
8.1 Irvine Ranch Water District (IRWD) application to Local Agency Formation
Commission (LAFCO) regarding provisions for Sewer Service in the City of Orange
Sphere of Influence specifically Orange County Sanitation District (OCSD) Area 7.
RECOMMENDED ACTION: Review and authorize a letter of support for IRWD's
application for the transfer of OCSD Area 7 local sewer service to Orange County Local
Agency Formation Commission (LAFCO).
MOTION -
SECOND -
AYES -
9. LEGAL AFFAIRS
10. ITEMS RELATING TO THE SUCCESSOR AGENCY OF THE ORANGE
REDEVELOPMENT AGENCY
11. PUBLIC HEARINGS
11.1 Landscape Maintenance District 15 -1
Time set for a public hearing to consider the proposed Landscape Maintenance District
No. 15 -1 assessment.
Staff Report/Council Questions
Open Hearing /Public Comments /Close Hearing
Council Comments /Council Action
Recommended Council Action
1) Open the public hearing for the proposed Landscape Maintenance District No. 15 -1
assessment;
2) After the conclusion of the public input portion of the public hearing, close the balloting
period and direct the City Clerk, as tabulator, to tabulate all ballots received; and
3) Continue the public hearing to July 14, 2015, to announce the results of the balloting and,
if successful, to consider levying the assessments.
MOTION -
SECOND -
AYES -
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CITY COUNCIL AGENDA
June 9, 2015
11. PUBLIC HEARINGS (Continued)
11.2 Landscape Maintenance District 86 -2 (Santiago Hills).
Time set for a public hearing to consider the Engineer's Report for the Annual
Assessment for Landscape Maintenance Assessment District 86 -2, which is located
within the Upper Peters Canyon Specific Plan Area (Santiago Hills).
Staff Report/Council Questions
Open Hearing /Public Comments /Close Hearing
Council Comments /Council Action
Recommended Council Action
1) RESOLUTION NO. 10870
A Resolution of the City Council of the City of Orange approving the Engineer's Report
and providing for the Annual Assessment for Landscape Maintenance District 86 -2
(Santiago Hills).
MOTION -
SECOND -
AYES -
2) Establish the Assessment for Fiscal Year 2015 -16 for Landscape Maintenance
Assessment District 86 -2 at $369.44 per single family unit per year.
MOTION -
SECOND -
AYES -
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CITY COUNCIL AGENDA
June 9, 2015
11. PUBLIC HEARINGS (Continued)
11.3 Landscape Maintenance District 94 -1 (Sycamore Crossing).
Time set for a public hearing to consider the Engineer's Report for the Annual
Assessment for Landscape Maintenance Assessment District 94 -1, which is located in the
Sycamore Crossing Tract.
Staff Report/Council Questions
Open Hearing /Public Comments /Close Hearing
Council Comments /Council Action
Recommended Council Action
1) RESOLUTION NO. 10871
A Resolution of the City Council of the City of Orange approving the Engineer's Report
and providing for the Annual Assessment for Landscape Maintenance District 94 -1
(Sycamore Crossing).
MOTION -
SECOND -
AYES -
2) Establish the Assessment for Fiscal Year 2015 -16 for Landscape Maintenance
Assessment District 94 -1 at $293.08 per single family unit per year.
MOTION -
SECOND -
AYES -
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CITY COUNCIL AGENDA
June 9, 2015
11. PUBLIC HEARINGS (Continued)
11.4 Proposed Fiscal Year 2015 -16 (FY 16) City of Orange Budget and Seven Year
Capital Improvement Program including approval of recommended personnel
actions.
Time set for a public hearing to consider the Proposed Fiscal Year 2015 -16 (FY 16) City
of Orange Operating Budget.
Staff Report / Council Questions
Open Hearing / Public Comments / Close Hearing
Council Comments / Council Action
Recommended Council Action
FY 2015 -16:
1) RESOLUTION NO. 10867
A Resolution of the City Council of the City of Orange Adopting said City's Budget for
the Fiscal Year 2015 -16 and Relating to Transfers of Funds between and within
Appropriations, Transfers between Funds, and additional Appropriations.
MOTION -
SECOND -
AYES -
2) RESOLUTION NO. 10868
Adopt the Gann appropriations limit of $156,083,553 for Fiscal Year 2015 -16.
MOTION -
SECOND -
AYES -
3) Find that the portion of the Fiscal Year 2015 -16 Budget subject to the Gann limit is
$89,913,761, and therefore within the limit.
MOTION -
SECOND -
AYES -
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CITY COUNCIL AGENDA
June 9, 2015
11. PUBLIC HEARINGS (Continued)
11.5 Appeal 0539 -15 — Century Theatres, 1701 West Katella Avenue.
Time set for a public hearing to consider an appeal of the Planning Commission's denial
of a conditional use permit to serve beer and wine at an existing movie theater under a
State Alcohol and Beverage Control (ABC) Type 41 License.
Staff Report / Council Questions
Open Public Hearing / Public Comments / Close Public Hearing
Council Comments / Council Action
Recommended Council Action
Motion to uphold or deny Appeal No. 539 -15. Direct staff to return with a resolution
approving or denying CUP No. 2960 -14.
MOTION -
SECOND -
AYES -
12. ADJOURNMENT
The City Council will adjourn in memory of Jo Barrera, wife of Mayor Pro Tern Emeritus
Fred Barrera. The next Regular City Council Meeting will be held on Tuesday, July 14,
2015, at 6:00 p.m. in the Council Chambers, with Closed Session beginning at 5:00 p.m.,
if necessary.
Declaration of Chief Clerk, Robert Zornado, declaring posting of City Council agenda of a Regular
Meeting of June 9, 2015, at Orange Civic Center kiosk, Police facility at 1107 North Batavia, and
the Main Public Library at 407 E. Chapman; all of said locations being in the City of Orange and
freely accessible to members of the public at least 72 hours before commencement of said regular
meeting; and available at the Civic Center City Clerk's Office.
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