SR - AGR-6168 - NETWORK CABLING CITY BUILDINGSa
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TO:
AGENDA ITEM
November 25, 2014
Honorable Mayor and
Members of the City Council
ReviewedNerif ed By:
City Manager
Finance Dire or
To Be Presente y: Joe DeFrancesco
X Cons Calendar
City Mgr Rpts
Council Reports _
Legal Affairs
Boards /Cmtes
Public Hrgs
_
Admin Reports
Plan/Environ
THRU: John W. Sibley
City Manager
FROM: Joe DeFrancesco
Public Works Di ector
Rick Otto
Assistant City Manager,
Interim Community Development Director
1. SUBJECT
Award of contract for Bid No. 145 -21; Installation of network cabling for Civic Center
Administration, Public Works, Community Services, Corporation Yard Fleet, and other City off -
campus buildings Project (SP- 3893).
2. SUMMARY
The bids for furnishing and installing horizontal structured network cabling for voice and data
applications were received and opened on November 13, 2014. Seven (7) bidders responded to
the Notice Inviting Bids. The apparent low bidder is GA Technical Services, Inc., of Ranco
Cucamonga, CA for $166,949.93. The Engineer's construction estimate including 15% for
contingencies and construction engineering is $400,000.
3. RECOMMENDED ACTION
Award the contract in the amount of $166,949.93 to GA Technical Services, Inc., and authorize
the Mayor and City Clerk to execute the necessary documents on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted and available in the following account:
790.1601.56033.19640 (Info Tech Upgrades) $400,000
5. STRATEGIC PLAN GOAL(S)
4b. Provide outstanding public service - Provide facilities and services to meet customer
expectations.
4c. Enhance technology to improve public accessibility to information and services.
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6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 4.0 Ensure adequate provision of electricity, natural gas, telephone
and data services and cable television.
Policy 4.3: Promote the use of new and emerging communication technologies.
1 7. DISCUSSION and BACKGROUND
The City has a disparity of network cabling infrastructure varying from category 3 to category 6
specifications. The requested network cabling installation will narrow the disparity of the City's
overall network cabling infrastructure. Upon completion, the entire network cabling
infrastructure will have the capacity to support 1 Gbps (gigabit per second) for every network
node. It will enable the City to provide more capacity for applications such as voice, data, and
video over the network.
The bid solicitation was advertised on October 15, 2014 for a period of four weeks, and bids
were opened on November 13, 2014. Seven received bids are as follows:
1)
GA Technical Services, Inc., Rancho Cucamonga
$ 166,949.93
2)
Inter - Pacific Corporation, Irvine
$ 231,786.25
3)
Rocky Mountain Communications Inc., Loveland, CO
$ 271,900.00
4)
Veterans Communication Services, Ontario
$ 326,709.37
5)
ITI Cabling, San Diego
$ 351,304.84
6)
AAA Solar Electric Inc., Anaheim
$ 380,658.82
7)
Telenet Voip, Inc., El Segundo
$ 458,303.00
The total estimated cost including 15% for contingencies and construction engineering is
$400,000.
Implementation is anticipated to begin late December with an expected duration of 90 calendar
days.
8. ATTACHMENTS
• Bid Abstract
JD;mf ;ly
N:\ADMQQWDMIN \LYoung \Council IternsTOUNCIL \Nov - 2014 \1 l -25 \SP -3893\ Award Data Cabling Upgrade.docx
ITEM 2 11/25/14
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