SR - - HAZARD MITIGATION PLAN°F AGENDA ITEM
2 .o I November 25''', 2014
Y
CQ UNTY CQ.
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
City Manager
FROM: Patrick Dibb, Fire Chie(2�:)
ReviewedNerified By:
City Manager
Finance Director
To Be Presented By:
Joshua Gerard
X Cons Calendar — City Mgr Rpts
_ Council Reports _ Legal Affairs
_ Boards /Crates _ Public Hrgs
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1. SUBJECT:
FY14 Pre - disaster Mitigation Competitive Grant Program (PDM): Hazard Mitigation Plan fund
allocation.
2. SUMMARY:
The California Governor's Office of Emergency Services (Cal OES) has authorized a
reimbursement grant award to the City of Orange in the amount not to exceed $74,974.15 for
FY14 /15. In order to receive the grant, there is a cost share fund requirement. The requirement
is 25% of the total project cost ($99,965.56). Therefore, the City of Orange will be required to
cost share the amount of $24,991.41. The goal of the PDM grant is to assist local government
establish a Hazard Mitigation Plan for the protection of life and property in the City of Orange.
3. RECOMMENDED ACTION:
1. Accept into the City's revenue budget a $74,974.15 grant from Cal OES, into revenue
account number 100.3012.45150.30006 (PDM Grant 2014)
2. Authorize the appropriation of $74,974.15 into expenditure account number
100.3012.51670.30006 (PDM Grant 2014)
1 Authorize the appropriation of $24,991.41 from the General unreserved fund balance to
expenditure account number 100.3012.50221.30006 (PDM Grant 2014)
4. FISCAL IMPACT:
Upon appropriation, funds will be available to the cover the cost of development of the City of
Orange Hazard Mitigation Plan as follows:
100.3012.51670.30006
100.3 012.5 0221.3 0006
(PDM Grant 2014)
(PDM Grant 2014)
Project Total
$74,974.15
$24,991.41
$99,965.56
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15. STRATEGIC PLAN GOAL(S):
1. Provide for a safe community
b. Provide and maintain infrastructure necessary to ensure the safety of the public.
6 GENERAL PLAN IMPLEMENTATION
Public Safety Goal 1.0 Protect residents and businesses from seismic hazards and other
geologic constraints.
Policy 1.1: Minimize the potential loss of life and damage to structures that may result from
an earthquake.
Public Safety Goal 2.0 Protect the City from flood - related risks and hazards.
Policy 2.2: Protect critical public and private facilities located within areas subject to flooding
and dam inundation.
Public Safety Goal 3.0 Protect lives and property of Orange residents and businesses from
urban and wildland fire hazards.
Policy 3.1: Continue to identify and evaluate new potential fire hazards and fire hazard areas.
Public Safety Goal 4.0 Minimize risks to life, property, and the environment associated
with producing, using, storing, or transporting hazardous materials.
Policy 4.1: Assess potential risks of disposing, transporting, manufacturing and storing
existing hazardous materials, and develop appropriate mitigation measures in case
of accidents.
7. DISCUSSION and BACKGROUND:
The City of Orange is required to develop a Hazard Mitigation Plan as a condition for receiving
certain types of non - emergency disaster assistance, including funding for mitigation projects. The
Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93 -288), as
amended by the Disaster Mitigation Act of 2000, provides the legal basis for state, local and
tribal governments to undertake a risk -based approach to reducing risks from natural hazards
through mitigation planning.
The Pre - Disaster Mitigation (PDM) grant program provides funds to states to assist state, local,
tribal and territorial governments for hazard mitigation planning and projects on an annual basis,
as authorized by Robert T. Stafford Disaster Relief and Emergency Assistance Act (42U.S.C.
5121 et seq.). Title VI of the Stafford Act authorizes FEMA to make grants for the purpose of
providing a system of emergency preparedness for the protection of life and property in the
United States from hazards and to vest responsibility for emergency preparedness jointly in the
federal government, the states and their political subdivisions. The PDM program was put in
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place to reduce overall risk to people and structures, while at the same time, also reducing
reliance on federal funding if an actual disaster were to occur.
The grant requires:
• The training, tuition, overtime, backfill, travel and per diem costs must be in accordance with
the City and Fire Department's approved travel policies;
• Payment of overtime expenses will be for work performed by employees in excess of the
established workweek, usually 40 hours. In no case is dual compensation allowable. The
agency must have incurred the expense of paying overtime to fill a position vacated by an
employee sent to training;
• All backfill and overtime must be tracked including the emergency personnel attending the
training and the personnel backfilling the vacant position;
• The City of Orange preserves and maintains all documents, papers and records relevant to the
consultant costs, overtime, backfill, travel costs per diem for a period of three years;
• The City of Orange shall provide all records and information pertaining to the grant to Cal
OES for quarterly reports.
8. ATTACHMENTS:
• Notice of Sub - Recipient Award letter from Cal OES for the amount of $74,974.00 for the
FY2014 Pre - Disaster Mitigation (PDM) Grant.
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