SR - - DONATION (2)OP ORS_
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AGENDA ITEM
November 25, 2014
ReviewedNerified By:
Request to accept and appropriate into the City's revenue budget a $34,600.00 donation from the
Friends of the Orange Public Library (FOPL).
2. SUMMARY
This $34,600.00 donation will be used to purchase items as requested by the Library's
Management Team for enhanced public service. Acceptance of the revenue and its appropriation
into the FY14 /15 budget are requested.
13. RECOMMENDATION
1) Accept into the City's revenue budget a $34,600.00 donation from FOPL, into revenue
account number 100.2001.48390.19990 (Library Friends Donations).
2) Authorize the appropriation of $34,600.00 into the following expenditure account
numbers:
3) 100.2001.53011.19990 - FOPL (Employee Recognition Program) $1,200.00
100.2001.53301.19990 - FOPL (Book Budget) $26,700.00
100.2004.53913.19990 - FOPL (Computer Software) $1,700.00
100.2016.53340.19990 - FOPL (Craft supplies - Adult) $500.00
100.2017.53340.19990 - FOPL (Craft supplies- Children & Teen) $4,500.00
$34,600.00
14. FISCAL IMPACT
Upon appropriation of this donation, the Library budget will increase by $34,600.00.
5. STRATEGIC PLAN GOAL(S)
3. Enhance and promote quality of life in the community
ITEM J' 13 1 11/25/14
City Manager
TO: Honorable Mayor and
Finance Direct r
Members of the City Council
To Be Presente : Yolanda Moreno,
Library Services Director
THRU• John W Sibley
X Cons Calendar _
City Mgr Rpts
City Manager
Council Reports _
Legal Affairs
FROM: Yolanda Moreno
Boards /Cmtes _
Admin Reports
Public Hrgs
Plan/Environ
Library Services Director
1. SUBJECT
Request to accept and appropriate into the City's revenue budget a $34,600.00 donation from the
Friends of the Orange Public Library (FOPL).
2. SUMMARY
This $34,600.00 donation will be used to purchase items as requested by the Library's
Management Team for enhanced public service. Acceptance of the revenue and its appropriation
into the FY14 /15 budget are requested.
13. RECOMMENDATION
1) Accept into the City's revenue budget a $34,600.00 donation from FOPL, into revenue
account number 100.2001.48390.19990 (Library Friends Donations).
2) Authorize the appropriation of $34,600.00 into the following expenditure account
numbers:
3) 100.2001.53011.19990 - FOPL (Employee Recognition Program) $1,200.00
100.2001.53301.19990 - FOPL (Book Budget) $26,700.00
100.2004.53913.19990 - FOPL (Computer Software) $1,700.00
100.2016.53340.19990 - FOPL (Craft supplies - Adult) $500.00
100.2017.53340.19990 - FOPL (Craft supplies- Children & Teen) $4,500.00
$34,600.00
14. FISCAL IMPACT
Upon appropriation of this donation, the Library budget will increase by $34,600.00.
5. STRATEGIC PLAN GOAL(S)
3. Enhance and promote quality of life in the community
ITEM J' 13 1 11/25/14
e. Develop and strengthen collaborative partnerships to enhance and promote quality of life
programs, projects and services.
I6 GENERAL PLAN IMPLEMENTATION
5.0 Meet the educational, cultural, civic, information, recreation, business, and life -long learning
needs of residents through the provision of library resources.
5.4 Promote collaborations among community groups, educational institutions and the Public
Library to enhance sharing of information, resources, and financial support for library
facilities, services and programs.
7. DISCUSSION and BACKGROUND
FOPL is donating $34,600.00 to meet various Library needs. The generous dollar amounts
coming from the Friends of the Orange Public Library include:
• $26,700 to purchase DVDs and audiobooks for children, teens, and adults, as well as
large print books for adults. The demand for audio - visual items and for new and
bestselling items has increased due to expanded library hours.
• $5,000 to purchase supplies for the annual Summer Reading Club for children, teens, and
adults. Funds will purchase reading incentives, program supplies, etc. for approximately
3,000 patrons.
• $1,700 for Volunteer Tracking Software. The Library's Volunteer Coordinator will
use the software to help manage statistics, schedules, and timesheets for over 400
volunteers.
• $1,200 to fund the library's Employee Appreciation Program. Funds will be used to
reward and motivate staff for their hard work and dedication to the library throughout the
year.
The Orange Public Library will publicize FOPL's contributions in a variety of ways, including
bookplates where appropriate, and credit for programming support on the Library's website,
flyers, and calendars.
18. ATTACHMENTS
None.
ITEM 2 11/25/14