SR - AGR-6165 - ROOF REPAIR GRIJALVA SPORTS CENTER GYMNASIUMAGENDA ITEM
November 25, 2014
TO: Honorable Mayor and
Members of the City Council
THRU: John . Sibley
City ana r
FROM: Marie Kni
Community Se ices Dire for
1. SUBJECT
ReviewedNerif By:
City Manager
Finance Direct (r
To Be PresenteZlIeMarie Knight
X Cons Calendar _
City Mgr Rpts
Council Reports _
Legal Affairs
Boards /Cmtes _
Public Hrgs
Admin Reports
Plan/Environ
Agreement with Best Contracting Services, Inc. for an amount not to exceed $33,500.00 for roof repair
at Grijalva Sports Center Gymnasium.
2. SUMMARY
This agreement is to provide roof repair, roof penetration sealing, and adding Sarnafil roofing membrane
around the roof perimeter of the Sports Center roof.
3. RECOMMENDED ACTION
• Appropriate $20,458.00 from unreserved fund balance in Fund 511 (Park Acquisition and
Development) to account 511.7021.56020.11606 (Gymnasium/Sports Center) and;
• Approve agreement and authorize the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
Upon appropriation, funds will be available to cover the cost of the agreement as follows:
511.7021.56020.11606 (Gymnasium/Sports Center) $21,487.00
550.7021.56020.11606 (Gymnasium/Sports Center) $12,013.00
5. STRATEGIC PLAN GOAL(S)
3. Enhance and promote quality of life in the community.
a. Refurbish, maintain, develop and/or expand public use places and spaces.
ITEM 9.1 11/25/14
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.0: Provide recreational facilities and programs that adequately
serve the needs of residents.
Policy 5.1
Maintain existing City parks at levels that provide maximum recreational benefit to City residents.
7. DISCUSSION and BACKGROUND
Background
The Grijalva Park Sports Center construction was completed in 2010. Upon its completion, leaks from
the roof were discovered with the first rain. Several partially successful attempts during the warranty
period were made by the original roofing company to correct the problems. Some improvements were
made, but numerous leaks persist. The original roofing company has since gone out of business, and the
warranty period has expired.
Funds were withheld from the contractor of record upon final closeout of the construction project for the
Sports Center as a result of construction deficiencies in multiple areas of the project including the roof.
Subsequently, the Community Services Department contracted independently to repair most of the
deficient or faulty work however most of the funds retained to complete the work have now been
exhausted. The roof repairs are the final work necessary to address the deficient construction at the
Sports Center.
Discussion
In early 2014 the Community Services Department began working with a roofing consultant to find a
solution to the problem. With the help of the consultant, and the roofing material manufacturer, staff
wrote a specification for the needed repairs and sent out a bid request to five pre - qualified roofing
companies. Two bids were received. The lowest responsible bid was received from Best Contracting
Services, Inc. in the amount of $29,130.00. Staff recommends award of a contract to Best Contracting
Services, Inc. in the amount of $29,130.00, and include a 15% contingency of $4,370 for unforeseen
circumstances, for a total not to exceed contract amount of $33,500.00.
Upon Council approval and execution of the agreement, the contractor will begin work immediately on
the project to repair the leaks in the roof. The projected timeline for completion is 30 days.
8. ATTACHMENTS
Draft Agreement
Bid Abstract
ITEM 11/25/14