SR - AGR-4187.2 - RESTATED AND AMENDED JOINT POWERS INTEGRATED LAW & JUSTICE AGENCY FOR ORANGE COUNTY ILJAOC7. DISCUSSION and BACKGROUND
Since June 2006, the City of Orange (on behalf of the Police Department), has been a Member
Agency of the ILJAOC, a JPA. The JPA currently has 24 Members, representing each City that
has a Municipal Police Department, as well as the County of Orange for their identified
Departments. The Member Agencies also include the Superior Court of Orange County and the
University of California at Irvine, on behalf of their Police Department. The JPA was formed to
allow Criminal Justice Agencies in Orange County to jointly address new technology projects on
a regional basis, as well as improved business processes affecting the efficiency of the Criminal
Justice System in Orange County. It has the authority to move the represented agencies forward
collectively on issues that would be virtually impractical to accomplish on an agency by agency
basis.
The work of the Agency is directed by a 16 Member Governing Board comprised of 6 Police
Chiefs selected by the Orange County Chiefs and Sheriff's Association (with a 7 serving as an
alternate for any of the 6 who are unable to attend a regular meeting); 3 City Managers (one
representing the Contract Cities), who are selected by the Orange County City Managers
Association; the Presiding Judge and the Chief Executive Officer of the Superior Court; the
Sheriff, District Attorney, Chief Probation Officer and the Public Defender; in addition to a
Representative from the County Executive's Office. The only employees of the Agency are a
part-time Executive Director and a part-time Recording Secretary. Since it became operational,
some of the accomplishments of the JPA include:
• The establishment of one of the most robust Regional criminal data - sharing systems in the
State if not the Country, incorporating data from every municipal and County law
enforcement Agencies' and Court system in Orange County, as well as other contributors
from the 5 western States.
• A single electronic scheduling platform that serves all municipal and County law
enforcement agencies, with an interface to the District Attorney's Office and the Court to
perform informed scheduling of Court cases, taking into consideration the availability of
Officer /Deputy availability.
• The conversion of DA's Office Subpoenas and Court Notice to Appears to an electronic
notification via e -mail sent directly to the law enforcement witnesses and the most recent
capability to have those notices posted on the electronic scheduling platform.
• The replacement of the vast majority of paper Probable Cause Declarations required to be
completed by arresting officers /deputies for any Felony Arrest and some Misdemeanors,
establishing good cause to hold a suspect in custody for further Court proceedings. The
process is now an electronic one, which is handled by the on -call Judge as a collateral duty,
resulting in the reduction of a number of part-time Judicial Hearing Officers, and the
elimination of the physical task of literally walking paper to and from the Court from the Jail,
multiple times daily.
• The successful completion of an Electronic Citation Pilot Project with three municipal police
departments, which Orange was a participant, allowing their citations to be directly filed into
the Court's Production System, without the task of manual data entry.
ITEM 2 11/25/14
7. DISCUSSION and BACKGROUND continued
Based upon the success of the Pilot, the ILJAOC is currently in the process of "rolling -out" the
Electronic Citation Project to fifteen additional agencies in the County (with the potential for
several more), based upon the Court's mandate that all agencies must submit citation data
electronically as of July 1 By not doing so, Cities face the potential delay (and loss of fine &
forfeiture revenue), of the Court processing the manually submitted citations using existing staff
"as time permits ", which has been described as possibly taking nine months or more (with a
statute that only limits their validity up to one year if not filed). The Court spends $600,000 to
$700,000 per year on transcription services from an outside contractor and must eliminate much
of that cost due to State Budget reductions.
Recently, the ILJAOC was asked by the California State University at Fullerton (CSUF), to
consider their request for full Membership in the ILJAOC on behalf of their Police Department.
The current JPA governance requires that any addition in membership necessitates the
concurrence of all the legislative bodies of the existing 24 Member Agencies. Obviously, it is a
formable task to get the approval process through the necessary steps in a timely manner, which
is required by all the Member Agencies. As a result, the CSUF request seemed like an
appropriate opportunity to review our JPA Governance Document and suggest any reasonable
modifications that will assist in the overall management of the ILJAOC business process, since
the original JPA Agreement was executed some 8 years ago.
Based upon the unanimous vote of the 16 Member ILJAOC Governing Board, direction was
given to bring back a complete review of the JPA language, with appropriate recommendations
to improve the language where necessary, which will also improve the Board's ability to govern
the Agency's work. The task was completed with the Agency's Legal Counsel and returned to
the Board on April 28, 2014. It was unanimously approved, and staff was directed to seek the
formal approval from the existing Agencies to include CSUF as a Member Agency, while at the
same time approving the amended language in the revised JPA document.
In summary, the action recommended will serve to strengthen the law enforcement community in
Orange County by including the California State University, Fullerton Police Department as part
of the ILJAOC. The relatively minor amendments recommended in the JPA Agreement, will
also improve the Governing Board's ability to direct the Agency's work on behalf of all the
Member Agencies.
8. ATTAC HMENTS
• Restated and Amended Joint Powers Agreement for Integrated Law and Justice Agency for
Orange County ( ILJAOC)
ITEM 3 11/25/14
meetings and performing other duties as required. The Vice -Chair may carry out all
the duties of the Chair in his /her absence.
3.12 The Board shall appoint an officer or employee of a Member Agency
to hold the offices of Treasurer and Controller ( "Treasurer /Controller"), whose
duties shall be in conformance with Government Code sections 6505 and 6505.5,
and whose salary, if any, shall be established by the Board. The
Treasurer /Controller shall also administer all contracts subsequent to the Board's
approval and shall contract with a certified public accountant to make an annual
audit of the accounts and records of the ILJAOC as provided in Government Code
section 6505. The annual audit shall be submitted to the Board and each Member
Agency when completed. The budget, covering a budget cycle set by the Board,
shall be prepared by the Treasurer /Controller for the approval by the Board. The
ILJAOC's investment policies shall be the policies of the Member Agency of the
Treasurer /Controller, as those may be modified by the Board of the ILJAOC. The
cost of the Treasurer /Controller in carrying out his /her duties, including, with
limitation, any outside professional services, shall be reimbursed by the ILJAOC.
3.13 The Board shall have the power to appoint/hire additional officers,
employees, or agents. Any officer, employee, or agent of the ILJAOC who is an
officer, employee, or agent of any of the Member Agencies will continue to be
subject to the Member Agency's personnel system. However, the ILJAOC may hire
employees that are subject to the personnel system of the ILJAOC and said
employees shall not be considered employees of any Member Agency. Any
person from any Member Agency appointed by the Board to fulfill a staff position
with the ILJAOC shall possess appropriate qualifications to carry out his or her
responsibilities.
3.14 The City Attorneys, County Counsel or their Deputies of the Member
Agencies may generally serve as counsel to the ILJAOC, to the extent agreed to by
the respective Member Agency and permitted by such waivers of conflicts of
interest to authorize such representation as may be executed by such Member
Agency and the ILJAOC Board. The specific and ongoing duties of legal counsel to
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