SR - AGR-6156 - ROOF COATING FIRE HEADQUARTERSAGENDA ITEM
October 14, 2014
C
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
City Manager
FROM: Joe DeFrancesco
Public Works rector
ReviewedNer' ied B :
City Manager
Finance Direc r
To Be Presente : Joe DeFrancesco
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1. SUBJECT 7
Award of contract for Bid No. 145 -15, SP -3886; Roof Coating at Fire Headquarters.
2. SUMMARY
The bids for the Roof Coating at Fire Headquarters were received and opened on September 18,
2014. Five (5) bidders responded to the Notice Inviting Bids. The apparent low bidder is Best
Contracting Services, Inc., of Gardena, CA for $34,750.00. The Engineer's construction
estimate was $36,675.00.
3. RECOMMENDED ACTION
Award the contract in the amount of $34,750.00 to Best Contracting Services, Inc., and authorize
the Mayor and City Clerk to execute the necessary documents on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted in the Capital Improvement Program and are available in the following
accounts:
500.5028.56020.30060 (Fire Headquarters Roof Coating) $ 37,000
5. STRATEGIC PLAN GOAL(S)
lb. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the
safety of the public.
4b. Provide outstanding public service - Provide facilities and services to meet customer
expectations.
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6. GENERAL PLAN IMPLEMENTATION
Economic Development Element Goal 6.0 Provide sufficient infrastructure to support
anticipated economic development and growth.
Policy 6.2: Provide public improvements to support commercial, industrial and institutional
uses.
7. DISCUSSION and BACKGROUND
This project consists of roof coating of all areas of the Fire Headquarters Building.
The project scope will utilize an economical design alternative using a Fluid Applied Reinforced
Roof System that will remedy existing roof leaks and extend the life of the roof. At this time, this
alternative of a white elastomeric acrylic coating is more cost effective than a complete removal
and replacement of the existing roof system. One coat was applied about seven years ago and has
maintained as anticipated. Some signs of localized cracking and weathering are prompting this
preventive measure of adding an additional coat. The manufacturer originally recommended
three coats to warranty the roof for fifteen years. However due to budget constraints and the
desire to protect several buildings immediately, staff opted to using one coat with additional
coats to be applied as funds became available. This application would add a second coat on the
existing one that was placed in 2007 extending the expected service life of roof to about ten
years.
The bid solicitation was advertised on August 28, 2014 for a period of three weeks, and bids
were opened on September 18, 2014. Five received bids are as follows:
1) Best Contracting Services, Inc., Gardena .......................... $ 34,750.00
2) Bell Roof Co., Inc., San Bernardino ... ............................... $ 37,225.00
3) Absolute Urethane, Fresno ................. ............................... $ 44,414.16
4) Fisher Contractor, Inc., Diamond Bar ............................... $ 81,500.00
5) Cook Coatings, Inc., Menifee ............. ............................... $ 86,000.00
Construction is scheduled to begin in November 2014 and is expected to be completed within
thirty calendar days.
8. ATTACHMENTS
• Bid Abstract
JD;pt;ly
N:WDMIN\ADM1N \LYoung\LYoung \Council Items \COUNCIL \Oct - 2014 \10 -14 \SP -3886 Award Roof Coating Fire HQ.docx
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