SR - - APPROPRIATION AUTOMATED FINGERPRINT INFORMATION SYSTEM�
AGENDA ITEM
October 14, 2014
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
City Manager
FROM: Robert Gustafson
Chief of Police s�
ReviewedNerified By:
City Manager
Finance Direc r
To Be Presente y:
X Cons Calendar _
City Mgr Rpts
Council Reports _
Legal Affairs
Boards /Cmtes _
Public Hrgs
Admin Reports
Plan/Environ
1. SUBJECT
Appropriation of $45,593 from the unreserved General Fund to pay the City of Orange's
proportional user share costs for the Orange County Automated Fingerprint Information System
through June 30, 2015.
2. SUMMARY
The California Identification program (Cal -ID) was created in 1985. Orange County established
one of the first local programs in 1986 and funded it through monthly collection of each user's
share of costs through 1997. Since 1997, yearly operation and equipment costs were covered
through revenue from court fines /fees and the new Vehicle Registration fee. As a result of a
state audit in 2012, $1.13 million of miscalculated disbursement had to be paid back to the court
accounts. This shortfall has resulted in collections for each user's share being resumed.
3. RECOMMENDATION / ACTION
Authorize the appropriation of $45,593 from General Fund unreserved fund balance to
expenditure account 100.4034.51680.0000, General Fund - Lab /Property -Other Other Contractual
Services.
4. FISCAL IMPACT
Upon appropriation, funds will be available to cover the cost of the FY 15 shared costs of the
Orange County Automated Fingerprint Identification System as follows:
100.4034.51680 (General Fund- Lab/Property Other Contractual Services)
5. STRATEGIC PLAN GOAL(S)
1 a. Provide for a Safe Community - Provide staffing and resources to deliver services that
ensure public safety.
ITEM 3- � 10/14/14
6. GENERAL PLAN IMPLEMENTATION
Public Safety Goal 6.0 Provide public safety services of the highest quality.
Policy 6.1: Provide the Police Department with adequate personnel, equipment and state -of the
art- technology to effectively combat crime, meet existing and projected service demands, and
provide crime prevention programs. These resources should be provided prior to anticipated
needs.
7. DISCUSSION and BACKGROUND
The Cal -ID program was started as directive under California Penal Code Sections 11112.1-
11112.7, requiring the California Department of Justice to develop a master plan for the
implementation of a statewide Remote Access Network (RAN) allowing local law enforcement
agencies automated access to the state fingerprint database (AFIS). The Penal Code also
directed each county to establish a RAN Board to determine the placement of equipment and
coordinate its acceptance, delivery and installation within the county.
Orange County established one of the first local Cal -ID programs in 1986. The first joint
agreement (AGR 1239) expired in 1996. Subsequently a new master joint agreement (AGR
2675) was executed in 1997. This agreement was in effect until 2006 and has a continuation
clause of additional periods of ten years. To support equipment purchases and ongoing
operations, the agreement authorizes the County to collect, on a monthly basis, each user's share
of costs based on annual city population statistics. These costs were collected until 1997, when
revenue from court fines /fees and a new Vehicle Registration fee were sufficient to cover
operations and equipment costs for the year. For several years, funding from those two sources
was sufficient and each user's annual proportional share of the costs was not collected.
A state audit conducted in 2012 revealed several years of miscalculations in the disbursements to
the Cal -ID program, resulting in a onetime payback to the court funds of $1.13 million. This
created approximately 57% less funding from the court accounts for each future fiscal year. The
court funds are the Cal -ID's sole source of funding. This is the reason collections must resume.
The cost of Orange's user share through June 30, 2015 is $45,593.
At this time, member cities are not being asked to fund any portion of the average annual
equipment expenses of $1.3 to $2.5 million. Revenue from the Vehicle Registration fee is
sufficient to cover annual equipment costs, new equipment purchases, system replacements, and
fingerprint related training for all members. Cal -ID is currently replacing its fourteen year old
system with a new biometric identification system. In addition to remaining the central
fingerprint and palmprint matcher and repository for the County, it will also be able to handle
new biometric solutions such as mobile fingerprint identification devices, facial recognition and
iris recognition.
8. ATTACHMENTS
• Letter from Orange County Sherriff s Department
• Agreements 1239 and 2675
ITEM
10/14/14
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