SR - AGR-6148 - LANDSCAPE RENOVATION GRIJALVA PARK SPORTS CENTEROF oR,g
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AGENDA ITEM
September 9, 2014
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
Ci Manager
FROM: ig L
Community Se
1. SUBJECT
ReviewedNerified
City Manager
Finance Director
To Be Presented By: Marie Knight
X Cons Calendar
_ City Mgr Rpts
Council Reports
_ Legal Affairs
Boards /Cmtes
_ Public Hrgs
Admin Reports
Plan /Environ
Agreement with C.S. Legacy Construction Inc. for an amount not to exceed $337,809.00 for landscape
renovation services per `Bid # 145 -08, Grijalva Park Sport Center Landscape Renovation.'
2. SUMMARY
This agreement is to provide landscape renovation improvements including irrigation, soil preparation,
dry creek/bio swale remodel and planting installations at the Grijalva Park Sport Center per approved
landscape plans and specifications.
3. RECOMMENDED ACTION
Appropriate $159,152.00 from unreserved fund balance in Fund 511 (Park Acquisition and
Development) to account 511.7021.56020.11606 (Gymnasium/Sports Center) and;
Approve agreement and authorize the Mayor and City Clerk to execute on behalf of the City.
4. FISCAL IMPACT
Upon appropriation, funds will be available to cover the cost of the agreement as follows:
500.7021.56020.11606 (Gymnasium/Sports Center) $178,657.00
511.7021.56020.11606 (Gymnasium/Sports Center) $159,152.00
$337,809.00
5. STRATEGIC PLAN GOAL(S)
3. Enhance and promote quality of life in the community.
a. Refurbish, maintain, develop and/or expand public use places and spaces.
ITEM 3 - 1 D 09/9/14
6. GENERAL PLAN IMPLEMENTATION
Natural Resources Element Goal 5.0: Provide recreational facilities and programs that adequately
serve the needs of residents.
Policy 5.1
Maintain existing City parks at levels that provide maximum recreational benefit to City residents.
7. DISCUSSION and BACKGROUND
Background
The Grijalva Park Sports Center construction was completed in 2010. Upon its completion and even
during construction, maintenance of the landscape by the contractor and later City staff proved to be
problematic and plant failure continued to be an ongoing issue. Efforts to identify the underlying reasons
for plant failure showed that design flaws in the irrigation and plant selection, as well as installation
deficiencies were primarily to blame. As a result of these shortcomings, City staff and the general
contractor on the project replaced numerous shrubs and trees during and after the warranty period. As a
consequence of these failures, staff held back funds from the final payment to the contractor to address
these landscape deficiencies.
Discussion
In November of last year, the Community Services Department advertized for landscape architecture
consultant services to re- design the irrigation and landscape for significant portions of the Sports Center
landscape. This was completed in spring of 2014 and includes the areas directly south and west of the
Sports Center building, addressing the bio swales and surrounding landscapes near the entrance and
parking lot. Other areas around the Sports Center are also included to a lesser degree. The effort will be
to revise the bio Swale design to improve maintenance efficiency while still providing the water quality
functions they are designed for. The re- designed irrigation system will be more efficient and much easier
to monitor and maintain.
A bid request for the re- landscape work was advertised on June 18 and June 25, 2014 and bids were
received from seven (7) companies. The lowest responsible bid was received from C.S. Legacy Inc. in
the amount of $307,109.00. Staff recommends an award of contract to C.S. Legacy, Inc. in the amount
of $337,809.00 to include a 10% contingency of $30,700 for unforeseen circumstances.
The budget for this project was based on an estimate of $200,000 coming from funds held back from the
Grijalva Sports Center Construction contractor. After design work was complete and bids for
construction were received, it became apparent that the existing budget was inadequate to complete the
scope of work required for this project. An appropriation of $159,152.00 from unreserved fund balance
in Fund 511 (Park Acquisition and Development) is necessary to complete the project.
Upon Council approval and execution of the agreement, the contractor will begin work immediately on
the project to enhance the aesthetics and functionality of the Sports Center landscape. The projected
timeline for completion is 60 days.
8. ATTACHMENTS
Draft Agreement
Bid Abstract
ITEM
09/9/14