SR - AGR-6087 - CHANGE ORDER 2013-14 ANNUAL PAVEMENT MAINTENANCE VARIOUS LOCATIONSAGENDA ITEM
'a September 9, 2014
Cp UNTY cPY
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley,
City Manager
FROM: Joe DeFrancesco
Public Works Dgector
ReviewedNer' ied By:
City Manager
Finance Direc r
To Be Presented By: Joe DeFrancesco
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1. SUBJECT
Contract Change Order No. 1: Bid No. 134 -22; SP -3875; Annual Pavement Maintenance at
Various Locations, Fiscal Year 2013 -14.
2. SUMMARY
This Contract Change Order authorizes final contract payment for extra work at agreed unit
prices for the Annual Pavement Maintenance Project in the amount of $400,000. The majority of
the change order is from the addition of two more streets to the project
3. RECOMMENDED ACTION
Approve Contract Change Order No. 1 in the amount of $400,000 to R.J. Noble Company.
4. FISCAL IMPACT
Funds are budgeted in the Capital Improvement Program and are available in the following
accounts:
263.5011.56330.13120 (Local Street Maintenance) $400,000
5. STRATEGIC PLAN GOAL(S)
1 b. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the
safety of the public.
4b. Provide outstanding public service - Provide facilities and services to meet customer
expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0 Ensure adequate maintenance of public rights -of -way to
enhance public safety and improve circulation.
ITEM 1 9/9/14
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Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -
of -way.
17. DISCUSSION and BACKGROUND
The City Council awarded the Fiscal Year 2013 -2014 Annual Pavement Maintenance Project at
various locations on April 9, 2014 to R.J. Noble Company.
The project specification offers the City the ability to add additional streets to this project. Due
to the favorable bid price received on asphalt concrete material, and the poor condition of the
pavement on Glassell Street from Meats Ave. to Fletcher Ave. and Meats Ave. from Glassell St.
to Orange -Olive St., staff recommends adding these two arterials (approximately 230,000 square
feet of pavement) to this project. In addition, this change order work will include the removal of
the abandoned railroad track at Glassell St. just south of Fletcher Ave., and construction of new
curb, gutter, and sidewalk for a safe pedestrian walkway. The estimated cost for these two
additional locations is $400,000, which is available in the project funding.
The original contract amount was $3,264,950. This Contract Change Order represents a 12.3%
increase from the original contract amount bringing the final contract amount to $3,664,950.
8. ATTACHMENTS
• Contract Change Order No. 1
JD;at;ly
N:\ADMIN\ADMIN\LYoung\LYoung \Council ItemsTOUNCIL \Sept- 2014\Bid 134 -22 annual pavement FYI 3-14- CCO.docx
ITEM 2 9/9/14
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