SR - - PURCHASE TWO MISCELLANEOUS HALF TON VEHICLESGtir• a 'B°' :�''�
LINTY
AGENDA ITEM
Meeting Date: September 9, 2014
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
City Manager
FROM: Joe DeFrancesco
Public Works D ector
ReviewedNeri ed By:
City Manager
Finance Direct fir
To Be Presente
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Plan/Environ
1. SUBJECT
Award of Bid 134 -17, to supply two miscellaneous vehicles from Ford of Orange.
2. SUMMARY
Purchase of two (2) vehicles from Ford of Orange, located in Orange, California. These vehicles
are for the Public Works Department.
3. RECOMMENDED ACTION
1. Authorize the purchase of two half -ton service trucks from Ford of Orange.
2. Authorize the City Manager to surplus the replaced vehicles.
Total expenditure for two vehicles is $ 46,872.80
4. FISCAL IMPACT
Funds are currently allocated for these vehicles in the following account:
720.5023.55212.00000 Vehicle Replacement Fund $2,472,741.47
1 5. STRATEGIC PLAN GOAL(S)
1 a. Provide for a safe community — Provide staffing and resources to deliver services that
ensure public safety.
2a. Be a fiscally healthy community — Expend fiscal resources responsibly.
6. GENERAL PLAN IMPLEMENTATION
ITEM �' / 1 9/9/14
0 Printed on Recycled Paper
Infrastructure Goal 3.0 Ensure adequate maintenance of public rights -of -way to enhance public
safety and improve circulation.
Public Safety Element Goal 6.0 Provide public safety services of the highest quality.
7. DISCUSSION and BACKGROUND
After review of the current vehicle replacement list and consultation with the City Purchasing
Officer, it was determined that an existing bid could be used to purchase two vehicles. These two
vehicles are on the approved vehicle replacement list in the fiscal year 2014/15; two (2) half -ton
service trucks for the Public Works Department.
The vehicles to be replaced with new are unit numbers 1213 and 1271, originally purchased in
1999 and 2000.
These two vehicles have been identified for replacement due to their high usage, high mileage,
and increased repair costs. They are becoming difficult to keep operational and require
additional oversight, attention, and maintenance.
Bid No. 134 -17 was advertised and distributed by our Purchasing Department following the
normal procurement process. Bids were opened on January 16, 2014 resulting in four bidders
responding to the bid. All City of Orange new - vehicle dealerships were sent Bid No. 134 -17 with
ample time to respond; a total of fifteen bid packages were sent out by our Purchasing
Department.
Ford of Orange is located in the City of Orange and qualifies for "Local Bidder Preference ".
Section 3.08.250 of the Orange Municipal Code provides that local bidders shall be granted a
sales tax preference of one percent of the amount of that portion of the bid amount which is
subject to sales tax (Ord. 12 -99).
In addition to the purchase of these vehicles, safety lighting and communications outfitting is
needed, some of which will be removed from existing vehicles. Additional funds have been set
aside within the budget to meet any standard outfitting needs.
Bid Results (the below bid prices are shown on a per vehicle basis):
Description * Ford of Orange * Villa Ford Wondries Reynolds Buick
' /2 Ton Service Truck $23,436.40 $24,765.23 $24,771.87 $29,476.20
*Local bidder preference (savings) not included in above pricing.
8. ATTACHMENTS
• Bid No. 134 -17
• Bid Abstract
• Letter from Ford of Orange
• Bid Response for '/2 ton V8 Pickup Truck
ITEM 2 9/9/14