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AGENDA ITEM
Meeting Date: August 12, 2014
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
City Manager
FROM: Joe DeFrancesco
Public Works D' ector
ReviewedNer ied By:
City Manager
Finance Dire r
To Be Present B
X Cons Calendar _
City Mgr Rpts
Council Reports _
Legal Affairs
Boards /Crates _
Public Hrgs
Admin Reports
Plan/Environ
1. SUBJECT
Purchase of fourteen (14) Public Safety vehicles for Orange Police Department and Orange Fire
Department.
2. SUMMARY
Purchase of eleven (11) vehicles for the Orange Police Department from McPeek Dodge of
Anaheim, California, through a Cooperative Purchasing Agreement (CPA) and award the
building /outfitting of the vehicles with Code -3 equipment (at current Orange Police Department
standards) to Hi Standard Automotive of Orange, California using a CPA.
One (1) utility pickup truck is also being recommended for purchase through a CPA for Orange
Fire Department. Additionally, authorize the purchase of two vehicles from Bid 134 -17, one
compact sport utility for Orange Fire Department and one mid -size sport utility for Orange
Police Department (police rated).
13. RECOMMENDED ACTION
1. Authorize the purchase of eleven (11) Police Patrol Vehicles from McPeek Dodge in
Anaheim, CA in the amount of $ 328,264.97.
2. Award contract for building /outfitting the above eleven (11) Police Patrol Vehicles to Hi
Standard, of Orange, CA in the amount of $ 99,525.20.
3. Authorize the purchase of one (1) Utility Pickup Truck from National Auto Fleet Group
(National Joint Powers Alliance) in Watsonville, CA in the amount of $ 51,093.81.
4. Authorize the purchase of two (2) sport utility vehicles from Ford of Orange in Orange, CA
in the amount of $ 53,825.66
5. Authorize the City Manager to surplus the replaced vehicles.
Total expenditure for twelve police vehicles and two fire vehicles is $ 532,709.64.
ITEM -3- /� 1 8/12/14
4. FISCAL IMPACT
Funds are available for these vehicles in the following account:
720.5023.55212.00000 Vehicle Replacement Fund
$ 2,576,070.19
5. STRATEGIC PLAN GOAL(S)
1 a. Provide for a safe community — Provide staffing and resources to deliver services that
ensure public safety.
lb. Provide for a safe community — Provide and maintain infrastructure necessary to ensure
public safety.
2a. Be a fiscally healthy community — Expend fiscal resources responsibly.
6. GENERAL PLAN IMPLEMENTATION
Public Safety Element Goal 6.0 Provide public safety services of the highest quality.
Policy 6.1 Provide the Police Department with adequate personnel, equipment and state- of -the-
art technology to effectively combat crime, meet existing and projected service demands, and
provide crime prevention programs. These resources should be provided prior to anticipated
needs.
Implementation Plan: Program I -15
7. DISCUSSION and BACKGROUND
The most recent purchases of Police Patrol Vehicles took place in August, 2013 with the
purchase of nine (9) Police Black & White Patrol Units and one (1) K -9 Unit. Our Police Patrol
Vehicles experience extreme duty service and therefore are replaced on an accelerated vehicle
replacement schedule. After review of the current vehicle replacement list, it was determined that
the purchase of eleven (11) patrol vehicles and one (1) police rated sport utility vehicle (to be
used as an unmarked detective unit) was needed. The above vehicles were placed on the
approved vehicle replacement list in the fiscal year 2014 -15 (FY) as indicated below:
The most recent purchases of Fire Utility Vehicles and Administration Vehicles took place in
2013 and 2008.
FY 14/15: Eleven (11) Police Patrol Vehicles for the Orange Police Department. Replacing
vehicles originally purchased in 2008 and 2009 and one (1) unmarked police rated SUV
originally purchased in 2004.
• From FY 14/15: One (1) sub - compact sport utility vehicle and one (1) utility pickup for
Orange Fire Department. Replacing vehicles originally purchased in 2000 and 2004.
ITEM 2 8/12/14
The purchase of eleven (11) Dodge Charger Police Patrol vehicles will be completed using a
CPA with the City of Los Angeles (RFQ- EV- 3528/P.O. No.0001402136). This was as a result of
a bid received by the City of Los Angeles in February 2013. There are no additional costs or
surcharges to be paid by the City of Orange to participate in this Agreement. McPeek Dodge of
Anaheim is responsible for all CPA fees and/or surcharges associated with this contract. All
purchasing functions will be completed between the City of Orange and McPeek Dodge of
Anaheim, California.
McPeek Dodge
Purchase of Eleven (11) 2014 Police Patrol Chargers $ 328,264.97
All eleven (11) of the Police Patrol Vehicles will be outfitted with Code -3 equipment including
LED Light Bars (refurbishment) and all communication support equipment. These vehicles will
meet the Orange Police Department standards for Police Patrol Vehicles with Code -3
capabilities. This outfitting will be awarded to Hi Standard Automotive of Orange, California
using a CPA through the City of Costa Mesa (RFB - E17330, / P.O. 9110 dated 1/3/14). There
are no additional costs or surcharges required to participate in this Agreement and all purchasing
functions will be completed between the City of Orange and Hi Standard of Orange, California.
Hi Standard Automotive
Outfit eleven (11) Patrol Vehicles
$ 99,525.20
The purchase of one (1) crew cab diesel Utility Pickup Truck for the Orange Fire Department
will be completed using a CPA with National Joint Powers Alliance (NJPA) Contract No.
102811 through National Auto Fleet Group in Watsonville, California.
National Auto Fleet Group
Purchase one (1) 2015 Chevrolet HD Crew Cab Utility Pickup $ 51,093.81
Note: In addition to the purchase of the above crew cab utility vehicle, safety lighting and
communications outfitting is needed, some of which will be removed from existing vehicles.
Additional funds have been set aside within the budget to meet any standard outfitting
needs.
The purchase of two (2) vehicles from Ford of Orange utilizing City of Orange Bid No. 134 -17.
One (1) sub - compact sport utility vehicle for Orange Fire Department and one (1) unmarked
police rated mid -size sport utility vehicle for Orange Police Department.
Ford of Oranae
Purchase one (1)compact and one (1) mid -size sport utility vehicle $ 53,825.66
Bid No. 134 -17 was advertised and distributed by our Purchasing Division following the normal
procurement process. Bids were opened on January 16, 2014 resulting in four bidders responding
to the bid. All City of Orange new - vehicle dealerships were sent Bid No. 134 -17 with ample time
to respond; a total of fifteen Bid Packages were sent out by our Purchasing Division.
Both Hi Standard Automotive and Ford of Orange qualify for the Local Bidder Preference.
Section 3.08.250 of the Orange Municipal Code provides that local bidders shall be granted a
ITEM 3 8/12/14
sales tax preference of one percent of the amount of that portion of the bid amount which is
subject to sales tax (Ord. 12 -99).
The total cost to purchase fourteen (14) vehicles combined with the Code -3 vehicle outfitting of
twelve (12) of these vehicles is:
Total Expenditure S 532,709.64
The Police Department vehicles to be replaced are unit numbers 1424, 1504, 1508, 1511, 1534,
1538, 1539, 1540, 1542 and 1545. Two (2) additional 2009 Chargers are scheduled to be
replaced with this purchase, unit numbers to be determined later.
The Fire Department vehicles to be replaced are unit numbers 1311 and 1441.
8. ATTACHMENTS
• McPeek Dodge Quote dated June 30, 2014
• The City of Los Angeles CPA Agreement. Information is available for review in the
Purchasing Division
• Hi Standard Quote dated July 18, 2014
• The City of Costa Mesa CPA Agreement. Information is available for review in the
Purchasing Division
• National Auto Fleet Group (NJPA) Bid dated July 16, 2014
• National Auto Fleet Group (NJPA) Contract No. 102811 is available for review in the
Purchasing Division
• Bid No. 134 -17 is available for review in the Purchasing Division
• Ford of Orange letter from Fleet Manager regarding Bid No. 134 -17
ITEM 4 8/12/14