SR - AGR-6141 - 2014-15 ASPHALT REPLACEMENT VARIOUS LOCATIONSAGENDA ITEM
August 12, 2014
UPI fY
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
City Manager
FROM: Joe DeFrancesco
Public Works Dir ctor
Reviewed/Verifie B :
City Manager
Finance Director
To Be Presented 13 .
oe DeFrancesco
X Cons Calendar
City Mgr Rpts
Council Rpts
Legal Affairs
Boards /Crates
Public Hrgs
Admin Rpts
Plan/Environ
1. SUBJECT 7=
Award of Contract - Bid No. 145 -01; Asphalt Replacement at Various Locations FY 14 -15.
2. SUMMARY
Four (4) bids for the Asphalt Replacement at Various Locations FY 14 -15 were received and
opened on July 10, 2014. The apparent low bidder is R.J. Noble Company for $697,000.00.
3. RECOMMENDED ACTION
Award a contract in the amount of $697,000.00 to R.J. Noble Company and authorize the Mayor
and City Clerk to execute the necessary documents on behalf of the City.
4. FISCAL IMPACT
Funds are budgeted and are available in the following accounts:
600.8041.53830.00000 Asphalt Products $550,000.00
600.8041.55451.00000 Transmission and Distribution $471,217.00
5. STRATEGIC PLAN GOAL(S)
1 b) Provide for a safe community — Provide and maintain infrastructure necessary to ensure
the safety of the public.
2d) Be a fiscally healthy community - Effectively manage and develop City assets.
4b) Provide outstanding public service - Provide facilities and services to meet customer
expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 6.0: Ensure water, sewer, and storm drain systems that meet the
needs of residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
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community.
Economic Development Element Goal 6.0: Provide sufficient infrastructure to support
anticipated economic development and growth.
Policy 6.1: Provide public improvements to support commercial, industrial and institutional uses.
7. DISCUSSION and BACKGROUND
The City Council previously approved the advertisement for bids on June 10, 2014. Four (4)
bids were received and opened on July 10, 2014. The results are as follows:
CONTRACTOR
AMOUNT
R.J. Noble Company
$697,000.00
All American Asphalt
$705,000.00
Hardy & Harper
$709,600.00
GM Sager Construction
$1,325,000.00
Staff conducted reference checks with other agencies including the City of Fountain Valley, City
of Newport Beach, and City of Dana Point. All agencies contacted gave good reviews on the
performance of R.J. Noble. Therefore, staff recommends that R.J. Noble Company be awarded
the contract in the amount of $697,000.00 for the Asphalt Replacement at Various Locations FY
14 -15.
Work items will include traffic control, removal of temporary asphalt concrete, saw cutting and
grinding, paving and overlay, slurry seal, and adjustment of utility valves and covers to grade.
The scope of work includes all labor, equipment, and materials necessary to repair the asphalt
concrete patches on an "as needed" basis.
The term of the contract is for one year. The contract can be renewed annually with City Council
approval for a total of four (4) more years if the City is satisfied with the performance and level
of service from the contractor. The cost for the initial year is $697,000.00. Each subsequent
year the City can choose to extend the contract with a percentage increase in cost equal to the
Consumer Price Index (CPI) with a maximum of 2 %.
8. ATTACHMENTS
Bid Results
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