SR - - ADVERTISE BIDS 2013-14 STREET IMPROVEMENT PROJECTS°P° °�� AGENDA ITEM
y. a August 12, 2014
ON C�
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
City Manager
FROM: Joe DeFrancesco
Public Works rector
Rick Otto
ReviewedNeri ed By:
City Manager
Finance DirectKr
To Be Present : Joe DeFrancesco
X Cons Calendar
_ City Mgr Rpts
Council Reports
Legal Affairs
Boards /Crates
_ Public Hrgs
Admin Reports
Plan /Environ
Interim Community Development Director
L SUBJECT
Bid No. 145 -10; Approval of plans and specifications, and authorization to advertise for bids for
construction of FY 2013 -14 Community Development Block Grant (CDBG) Street Improvement
Projects: Palm Avenue, James Street, Victoria Drive, Shirley Drive, Malena Drive, Bennett
Avenue, and Sherman Avenue Improvements (SP- 3876).
2. SUMMARY
Plans and specifications have been completed for the rehabilitation and reconstruction of Palm
Avenue, James Street, Victoria Drive, Shirley Drive, Malena Drive, Bennett Avenue, and
Sherman Avenue, under the FY 2013 -14 CDBG Program. The project is ready to be advertised
for bids. The Engineer's construction estimate is $750,000.00 including contingencies and staff
cost.
3. RECOMMENDED ACTION
Approve plans and specifications and authorize advertising for bids for the CDBG FY 13 -14
Street Improvement Projects.
4. FISCAL IMPACT
Funds are budgeted in the Capital Improvement Program and are available in the following
accounts:
310.9645.56330.20195
310.9645.56330.20196
310.964 5.5 63 3 0.20197
310.9645.56330.20198
310.9645.56330.20199
ITEM 3 7
(Palm Ave. Overlay: Main St. to Batavia St.) $ 254,280
(James St. Overlay: Chapman Ave. to Palmyra Ave.) 146,963
(Victoria Dr. Reconstruction: Mayfair Ave. to North End) 89,793
(Shirley Dr. Reconstruction: Mayfair Ave. to North End) 89,734
( Malena Dr. Overlay: Chapman Ave. to North End) 151,851
1 8/12/14
C Printed on Recycled Paper
310.9645.56330.20200 (Bennett Ave. Overlay: Malena Dr. to West End) 25,463
310.9645.56330.20201 (Sherman Ave. Overlay: Malena Dr. to West End) 24,872
Total $ 782,956
5, STRATEGIC PLAN GOAL(S)
1 b. Provide for a safe community - Provide and maintain infrastructure necessary to ensure the
safety of the public.
4b. Provide outstanding public service - Provide facilities and services to meet customer
expectations.
6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 3.0 Ensure adequate maintenance of public rights -of -way to
enhance public safety and improve circulation.
Policy 3.1: Continue to maintain and repair sidewalks and pavement surfaces on public rights -
of -way.
7. DISCUSSION and BACKGROUND
The Federal CDBG Program provides grant funds to enable eligible localities to upgrade Low
and Moderate Income Areas within their jurisdictions. Based on 2000 Census data, designated
areas within the City of Orange qualify for CDBG funds. Eligible activities include
infrastructure upgrades such as street improvements. The following streets qualify for CDBG
funds and have been selected for rehabilitation and reconstruction.
1) Palm Avenue: Main Street to Batavia Street
2) James Street Chapman Avenue to Palmyra Avenue
3) Victoria Drive: Mayfair Avenue to North End
4) Shirley Drive: Mayfair Avenue to North End
5) Malena Drive: Chapman Avenue to North End
6) Bennett Avenue: Malena Drive to West End
7) Sherman Avenue: Malena Drive to West End
These streets were rated in the Citywide Pavement Management Program with a Pavement
Condition Index (PCI) ranging from 24 -42 (out of a maximum score of 100) indicating the need
for street rehabilitation or reconstruction. The scope of rehabilitation, in general consists of, but
is not limited to ADA compliant access ramps, localized removal and replacement of the existing
pavement, asphalt concrete overlay, removal and replacement of failed sections of curb and
gutter, driveways, sidewalks, cross gutters, spandrels, and adjustment of manholes and water
valve covers to grade. The scope of reconstruction is similar to rehabilitation except that all
existing asphalt concrete will be removed and replaced.
The seven streets will be bid together for economies of scale and ease of construction
coordination. The current total project cost estimate is $750,000.00 including 10% contingencies
and staff cost, while the available unencumbered balance is $782,956. At the time bids are
ITEM 2 8/12/14
O Printed on Recycled Paper
received and actual bid prices are known, staff may request an additional appropriation, if
necessary, to award the contract.
The proposed project is categorically exempt from the provisions of the California
Environmental Quality Act (CEQA) under CEQA guidelines Section 15301 "Existing Facilities"
Class 1 (c). The CEQA Notice of Exemption will be filed with the County Recorder's Office
upon Council's approval of the plans and specifications. The proposed project is also
categorically excluded from the provisions of the National Environmental Policy Act (NEPA)
under 24 CFR Section 58.35. Documentation of this determination is on file.
Construction is scheduled to begin in October 2014 and is expected to be completed within forty -
five calendar days.
8. ATTACHMENTS
• Location Maps
• Plans, Specifications and cost estimates are available for review in the Public Works
Department
JD;pt;ly
NAPublic Works\ADMIN \ADMIN \LYoung \Council [terns \COUNCIL \August 2014 \08 -12 \SP -3876 Auth to Adverl3_14 CDBG.doe
ITEM 3 8/12/14
C .s�
Printed on Recycled Paper