SR - AGR-5776.3 - CUSTODIAL SERVICES CITY BUILDINGSoP o�
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AGENDA ITEM
June 10, 2014
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
City Manager
FROM: Joe DeFrancesco
Public Works Di ector
ReviewedNerif d B
City Manager
Finance Direct r
To Be Presented y : J e DeFrancesco
X Cons Calendar
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Plan/Environ
1. SUBJECT
Third Amendment to Agreement for Custodial Services for All City Buildings.
2. SUMMARY
The Public Works Maintenance Division currently has a contract (Agreement No. 5776) with
Merchants Building Maintenance, LLC for the custodial services at all City buildings. The
original term of the contract was one year, with the option to exercise contract renewals up to
three additional years. The original contract was executed in Fiscal Year 2011 -2012, a first
extension was executed in Fiscal Year 2012 -2013, and a second extension was executed in Fiscal
Year 2013 -2014. Staff is recommending the third and final extension of the contract for Fiscal
Year 2014 -2015.
3. RECOMMENDED ACTION
Approve Third Amendment to the Agreement for the Custodial Services for all City buildings in
the amount of $534,706.96.00 and authorize the Mayor and City Clerk to execute on behalf of
the City.
4. FISCAL IMPACT
With the adoption of FY 14 -15 budget, funds are budgeted and will be available in the following
account:
100.5028.51422.00000 Janitorial Services $540,595.00
1 5. STRATEGIC PLAN GOALS
lb) Provide for a safe community — Provide and maintain infrastructure necessary to ensure
the safety of the public.
2d) Be a fiscally healthy community - Effectively manage and develop City assets.
4b) Provide outstanding public service - Provide facilities and services to meet customer
expectations.
ITEM �� �� 1 6/10/14
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6. GENERAL PLAN IMPLEMENTAITON
Natural Resources Goal 5.0 Provide recreational facilities and programs that adequately
serve the needs of the residents.
Policy 5.1: Maintain existing City parks at levels that provide maximum recreational benefit.
7. DISCUSSIONS and BACKGROUND
The Public Works Maintenance Division manages the custodial services for all City buildings
(City Hall, Park Buildings, Libraries, etc.). The City is currently under contract with Merchants
Building Maintenance, LLC to provide these services based on the original agreement authored
under the North Orange County Cooperation (NOCC) Request for Proposals.
The original contract, Agreement No. 5776, includes three (3) one -year renewal options. The
original contract was executed in Fiscal Year 2011 -2012, a first extension was executed in Fiscal
Year 2012 -2013, and a second extension was executed in Fiscal Year 2013 -2014. Staff is
recommending the approval of the third and final extension of the custodial services contract for
Fiscal Year 2014 -2015 based on satisfactory performance and contract compliance of Merchants
Building Maintenance over the past year. There is an increase in services for Fiscal Year 2014-
2015 resulting from the addition of custodial services being provided at the City owned Depot
facility. There will be no CPI inflation adjustment for the upcoming extension of the contract.
8. ATTACHMENTS 77�1
• Third Amendment to Agreement for Custodial Services for All City Buildings
ITEM 2 6/10/14
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