SR - - PURCHASE POLICE UNIFORMS & ACCESSORIES�pFOR�_
LINTY 4
AGENDA ITEM
June 10, 2014
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
City Manager
FROM: Robert H. Gustafson
Chief of Police
Reviewed/Verified By:
City Manager Xzen
Finance Dire or
To Be Prese ed
X Cons Calendar _
City Mgr Rpts
Council Reports _
Legal Affairs
Boards /Crates _
Public Hrgs
Admin Reports
Plan/Environ
1. SUBJECT
Purchase of Police Department uniforms and accessories from Keystone Uniforms OC through a
cooperative purchasing agreement for fiscal year 2014 -15.
2. SUMMARY — 771
This is a request that the City Council authorize purchase of uniforms and accessories from
Keystone Uniforms OC through a cooperative purchasing agreement in the amount of $90,000.
3. RECOMMENDED ACTION __71
Authorize purchase of Police Department uniforms from Keystone Uniforms OC in the amount
of $90,000.
4. FISCAL IMPACT
Funds are budgeted and will be available with the adoption of the FY 15 budget as follows:
100.4011.53030 (Uniforms and Clothing) $90,000
5. STRATEGIC PLAN
1 a. Provide for a Safe Community - Provide staffing and resources to deliver services that ensure
public safety.
6. GENERAL PLAN IMPLEMENTATION
Public Safety Goal 6.0 Provide public safety services of the highest quality.
Policy 6.1: Provide the Police Department with adequate personnel, equipment and state -of the
art- technology to effectively combat crime, meet existing and projected service demands, and
provide crime prevention programs. These resources should be provided prior to anticipated
needs.
ITEM
6/10/14
7. DISCUSSION and BACKGROUND
Last fiscal year Galls, Inc. and Quartermaster merged their operations. After that acquisition the
service levels of both entities significantly declined. Some of the issues encountered were:
multiple pricing discrepancies /inconsistencies; dissatisfaction with customer service level; and
relationship management became labor intensive. Quartermaster ultimately closed their location.
On three or four different occasions staff visited Keystone prior to opening and met with senior
level management. During these visits staff:
• looked at samples of the clothing and specified which brands the Department
wanted for both sworn and non -sworn;
• looked at samples of equipment and specified which brands the Department
required;
• met with staff responsible for uniform tailoring and provided specifications for
placement of patches; and
• secured price quotations for all of the above.
After pricing was received it was compared to the pricing of Galls and reductions were
negotiated where appropriate.
Since vendor selection processes can be costly staff has instituted a supplier performance review
program. The objective of the review is to ensure a continued favorable supplier /customer
relationship with clear and open reciprocal communication. Keystone was very receptive of this
process. With staff turnover, lack of product availability, and non - interest in this performance
review program at Galls, the Department is recommending that Council approve the purchase of
Police Department uniforms and equipment from Keystone.
Keystone offers all cities the same pricing for uniform and accessory purchases. The City
Council is authorized to approve the procurement of certain materials, supplies or equipment
pursuant to Section 3.08.290 of the Orange Municipal Code when the Purchasing Officer
authorizes the use of any agreement involving the acquisition of materials, supplies or equipment
through cooperative purchasing provisions with another governmental entity.
8. ATTACHMENTS
None.
ITEM 6/10/14