SR - - ADVERTISE BIDS 2014-15 ASPHALT REPLACEMENT VARIOUS LOCATIONSP ° AGENDA ITEM
June 10, 2014
TO: Honorable Mayor and
Members of the City Council
THRU: John W. Sibley
City Manager
FROM: Joe DeFrancesco �ector t
Public Works D'
Reviewed /Verifi By:
City Manager
Finance Directo
To Be Presented B : Joe DeFrancesco
X Cons Calendar
City Mgr Rpts
Council Rpts
Legal Affairs
Boards /Crates
Public Hrgs
Admin Rpts
Plan /Environ
1. SUBJECT
Bid No. 145 -01; Asphalt Replacement at Various Locations for Fiscal Year 2014 -2015; Approval
of specifications and authorization to advertise for bids.
2. SUMMARY
Specifications have been completed for the Asphalt Replacement at Various Locations for FY
2014 -2015. This project is ready to be advertised for bids. The initial one year cost estimate is
$650,000.00.
3. RECOMMENDED ACTION
Approve Specifications and authorize advertising for bids for the Asphalt Replacement at
Various Locations for Fiscal Year 2014 -2015.
4. FISCAL IMPACT
With the adoption of FY 14 -15 budget, funds are budgeted and will be available in the following
accounts.
600.8041.53830.00000 Asphalt Products $550,000.00
600.8041.55451.00000 Transmission and Distribution $471,217.00
5. STRATEGIC PLAN GOAL(S)
lb) Provide for a safe community — Provide and maintain infrastructure necessary to ensure
the safety of the public.
2d) Be a fiscally healthy community - Effectively manage and develop City assets.
4b) Provide outstanding public service - Provide facilities and services to meet customer
expectations.
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6. GENERAL PLAN IMPLEMENTATION
Infrastructure Element Goal 6.0: Ensure water, sewer, and storm drain systems that meet the
needs of residents and businesses.
Policy 1.1: Provide sufficient levels of water, sewer, and storm drain service throughout the
community.
Economic Development Element Goal 6.0: Provide sufficient infrastructure to support
anticipated economic development and growth.
Policy 6.1: Provide public improvements to support commercial, industrial and institutional uses.
7. DISCUSSION and BACKGROUND
Throughout the year, the Water Division conducts emergency and routine repairs of existing
infrastructure within the City right -of -way. Often, these repairs result in the removal of asphalt
concrete on City streets. Once necessary repairs have been made to the underground water
infrastructure, temporary asphalt concrete is placed so that the street can be used without
extended delays. The location of the water infrastructure repairs are throughout the City and are
the result of unpredictable circumstances such as water line breaks.
To obtain a cost savings with economy -of- scale, several asphalt concrete repair areas are
packaged together to be completed. The cost to repair individual asphalt concrete patches
separately is expensive due to the fact that only a limited amount of asphalt is needed for each
location. Over the past several years, approximately 2,000 tons of asphalt concrete has been used
in a fiscal year.
Work items will include traffic control, removal of temporary asphalt concrete, saw cutting and
grinding, paving and overlay, slurry seal, and adjustment of utility valves and covers to grade.
The scope of work includes all labor, equipment, and materials necessary to repair the asphalt
concrete patches on an "as needed" basis. The initial one year cost estimate is $650,000.00.
The term of the contract is for one year with an option to renew the contract annually up to a total
of three (3) more years. If the City is satisfied with the level of service and performance of the
contractor, the City can choose to extend the contract with either a 2% increase or an increase
equal to the Consumer Price Index (CPI), whichever is less.
8. ATTACHMENTS
. None
ITEM
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