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SR - AGR-2059.C.1 - FOOD AND HUMAN SERVICES PROGRAM1. SUBJECT First Amendment to License Agreement between the City of Orange and Mary's Kitchen. 2. SUMMARY City wishes to amend the License Agreement to provide a location from which Licensee may operate its food and human services program for a five year period from July 1, 2014 through June 30, 2019. 3. RECOMMENDED ACTION Approve the First Amendment to License Agreement with Mary's Kitchen and authorize the Mayor and City Clerk to execute the Amendment to the Agreement on behalf of the City. 4. FISCAL IMPACT No Impact. 5. STRATEGIC PLANS GOAL(S) 3: Enhance and promote quality of life in the community b. Deliver high quality and safe recreational, social, environmental, educational and cultural services. e. Develop and strengthen collaborative partnerships to enhance and promote quality of life programs, projects, and services. ITEM 2 * // 6/10/14 5. GENERAL PLAN IMPLEMENTATION General Plan Element: Land Use Goal 1.0: Meet the present and future needs of all residential and business sectors with a diverse and balanced mix of land uses. Policy 1.1: Maintain a land use structure that balances jobs and housing with available infrastructure and public and human services. 6. DISCUSSION and BACKGROUND Background In 1986 a 5 -day a week feeding program for the homeless was started by Orange resident Mary McAnena at Hart Park. In 1992 the City Council approved a revised Park Ordinance which precluded the continued operation of this program, Mary's Kitchen (MK). In 1993 MK was relocated to a temporary site at 517 W. Struck at the City's Corporation Yard. At the time it was not envisioned by MK that this would be a long term solution, but rather only a temporary one until more suitable space could be found in order to expand their services. The services provided on site would be one hot meal served at 2:00 p.m. five days a week, with patron's access to the site limited to between the hours of noon and 4:00 p.m. In 2000, a five year formal license agreement was approved by the City Council. This original agreement expanded the services to a seven -day a week operation and allowed patrons to be on site from 10:00 a.m. to 3:00 p.m, however, MK only expanded to six days a week. It also required MK to pay all utilities with the exception of the water. In 2004, the City Council approved a second five year license agreement. This agreement included much of the same terms with the only substantive changes being (1) incidental services such as the distribution of clothing, laundry services and mobile health were to be permitted with prior written approval and (2) the footprint of the site was expanded to allow for the use of large storage containers for dry goods and supplies. At that time, the estimated number of patrons served daily was 65. In 2010, the City Council approved a third five year license agreement through June 30, 2014. This agreement included the following change in terms: 1) Operational hours for patrons were expanded to 9:00 a.m. to 3:00 p.m. to include distributing a cold breakfast four hours prior to the 1:00 p.m. lunch service. 2) Offering clothing distribution as a weekly service. 3) Operating laundry facilities on a daily basis. 4) Showers were added to the facility and made available to the patrons daily. ITEM 6/10/14 5) MK pays for all utilities including water. 6) Mobile Health Services visits twice a month. 7) All additions to the premises in the form of permanent or semi permanent structures or equipment must receive prior approval by the City and must follow all permitting processes. 8) City to require MK to provide a security plan that is approved by the City should the frequency or severity of security issues arise in the future. 9) Any new services that MK wishes to provide in the future that are not covered under this agreement must be requested in writing and approved by the City. Discussion Services have been provided under the current license agreement since April 2010. During this time staff has made regular visits to the site and has been in regular contact with the MK Board through the volunteer President and volunteer staff. The program continues to be extremely well organized and efficiently run. Everyone seems to know their role and the volunteers are very dedicated to the program. For the amount of persons served and the small facilities they have overall, the facility is impressively neat and clean. It appears that patrons know the routines of the day, and are behaved and orderly and more important, are appreciative of the service. All of the space currently allocated to MK which was expanded from the original footprint in 2004, is well utilized and needed in order to offer the current array of services on site. The number of meals served daily has grown from about 190 in 2010 to a current estimate of about 150 for breakfast, and 190 for lunch, for a total estimate of 340 meals served daily. During our recent discussions with our MK liaison, a request was made by MK to expand the current footprint of the site to provide for more parking for the volunteers. Staff researched this possibility but did not find this expansion to be feasible at this time. The requested space is currently being utilized by the City's Corporation Yard for storage of equipment, supplies and vehicles utilized for City projects and is not available to offer expanded parking for MK. Staff has also discussed with the MK liaison some future renovations that are planned for the shower facilities and the need for final permits to be issued for the existing shower and laundry facilities. These permits are currently in process and the renovation work is required to be complete and final permit approval obtained within 180 days of execution of the First Amendment. A revised Site Map has also been developed to identify a more accurate representation of the location of each of the facilities on site. These are the only proposed changes to the License Agreement. The MK Board reviewed and approved the draft First Amendment to the Agreement on May 19, 2014. 7. ATTACHMENTS • Draft First Amendment to License Agreement 3 ITEM 6/10/14